Putting the AP in hAPpy Wed, 11 Mar 2026 18:18:44 -0400 https://www.debrarrichardson.com/ en-us © 2026 Putting the AP in hAPpy yes e38e6fc2-238f-5790-98fa-21ea0196ec76 Debra R Richardson episodic false A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor. 

]]> Buzzsprout (https://www.buzzsprout.com) accounts payable, vendor setup, accounting, fraud, phishing, ap, supplier setup, supplier onboarding, vendor onboarding, debra r richardson, debra richardson, Debra R Richardson https://storage.buzzsprout.com/dg08jd2vz7t0vnl8e0xytumi54h8?.jpg Putting the AP in hAPpy https://www.debrarrichardson.com/ Episode 377: Nacha’s ACH Fraud Monitoring Rule: Is the Confirmation Call You’re Already Doing Compliant? Episode 377: Nacha’s ACH Fraud Monitoring Rule: Is the Confirmation Call You’re Already Doing Compliant? If you’re already performing the confirmation call for vendor changes – are you already compliant with the upcoming Nacha ACH fraud monitoring rule with a March 20, 2026 deadline?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you’re already performing the confirmation call for vendor changes – are you already compliant with the upcoming Nacha ACH fraud monitoring rule with a March 20, 2026 deadline?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18770035 Thu, 05 Mar 2026 06:00:00 -0500 1639 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, nacha 377 full false Episode 376: March 2026 Deadline: Nacha Rules Impacting Vendor Payments Episode 376: March 2026 Deadline: Nacha Rules Impacting Vendor Payments Nacha rules – just keep coming.  If you are involved in the vendor process, there are two Nacha rules with a compliance deadline of March 20, 2026.  So, if you haven’t heard of them yet or have and are not quite sure what they are, here is where you can go to get more information.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Nacha rules – just keep coming.  If you are involved in the vendor process, there are two Nacha rules with a compliance deadline of March 20, 2026.  So, if you haven’t heard of them yet or have and are not quite sure what they are, here is where you can go to get more information.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18749446 Thu, 26 Feb 2026 06:00:00 -0500 1140 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, Nacha 376 full false Episode 375: A Factor in Reducing IRS Penalties - Handling Returned 1099’s and 1042’s Episode 375: A Factor in Reducing IRS Penalties - Handling Returned 1099’s and 1042’s So you sent recipient statements to your vendors for Tax Year 2025 – and some came back.  Here is how to handle them to reduce penalties from the IRS. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> So you sent recipient statements to your vendors for Tax Year 2025 – and some came back.  Here is how to handle them to reduce penalties from the IRS. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18701901 Thu, 19 Feb 2026 06:00:00 -0500 948 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, 1099, 1042 375 full false Episode 374: 3 Reasons Why It’s Better to Use IRIS and Not FIRE for 1042-S Forms For TY 2025 Episode 374: 3 Reasons Why It’s Better to Use IRIS and Not FIRE for 1042-S Forms For TY 2025 If you paid foreign vendors reportable income in TY 2025 and want to file the 1042-S forms using one of the two IRS free e-Filing tools – this episode will break down three differences between the FIRE and IRIS that might make your decision easier. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you paid foreign vendors reportable income in TY 2025 and want to file the 1042-S forms using one of the two IRS free e-Filing tools – this episode will break down three differences between the FIRE and IRIS that might make your decision easier. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18658516 Thu, 12 Feb 2026 06:00:00 -0500 1147 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, iris, fire, 1042-s 374 full false Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S Episode 373: TY 2025 Handling Corrections For IRS Forms 1099-NEC, 1099-MISC and 1042-S Congrats!  You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC.  Then your phone starts ringing with vendors, and now you have corrections to what you reported.  Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization.  Or that file in IRIS or FIRE has an error status…. Now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Congrats!  You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC.  Then your phone starts ringing with vendors, and now you have corrections to what you reported.  Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization.  Or that file in IRIS or FIRE has an error status…. Now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18625854 Thu, 05 Feb 2026 06:00:00 -0500 2006 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, tax filing corrections, 1099-m 373 full false Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties Episode 372: Running Late on 1099-NEC or 1099-MISC Reporting? File These IRS Extensions To Prevent Penalties What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18580762 Thu, 29 Jan 2026 06:00:00 -0500 1268 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, 1099-nec, 1099-misc, 1042-S 372 full false Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform Episode 371: TY 2025: CF/SF Participation? 2 Reasons You Still Check State Requirements & A Process to Perform Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program.  For two reasons you still need to check and a process to do it….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program.  For two reasons you still need to check and a process to do it….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18550407 Thu, 22 Jan 2026 06:00:00 -0500 1722 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 371 full false Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9 Episode 370: At Least 5 Questions to Ask Now In Preparation for the Publication of the IRS Draft Form W-9 My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9.  More and more questions are arising and I have 5 that you should start thinking about….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9.  More and more questions are arising and I have 5 that you should start thinking about….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-18509871 Thu, 15 Jan 2026 06:00:00 -0500 1934 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 370 full false Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams Episode 369: Debra R Richardson and Jason Dinesen Discuss the Draft Version of the IRS Form W-9 And What It May Require for Vendor Teams My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026.  We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026.  We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18457498 Thu, 08 Jan 2026 06:00:00 -0500 2197 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 369 full false Episode 368: Holiday Out-of-Office Messages - A Fraudster’s Favorite Gift – Get 4 Best Practices to Avoid Payment Fraud When You're Out Episode 368: Holiday Out-of-Office Messages - A Fraudster’s Favorite Gift – Get 4 Best Practices to Avoid Payment Fraud When You're Out Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply.  Don’t give it to them – use these best practices to not let your absence lead to payment fraud. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply.  Don’t give it to them – use these best practices to not let your absence lead to payment fraud. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-18373416 Thu, 18 Dec 2025 06:00:00 -0500 1105 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 368 full false Episode 367: Top 5 Things to Know or Do Now for 1099-NEC/MISC and 1042-S Tax Reporting for TY 2025 Episode 367: Top 5 Things to Know or Do Now for 1099-NEC/MISC and 1042-S Tax Reporting for TY 2025 If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18324867 Thu, 11 Dec 2025 06:00:00 -0500 1349 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, 1099-nec, 1099-misc, 1042-S 367 full false Episode 366: Reduce Payment Fraud Risk By Outsourcing Your Vendor Payments Episode 366: Reduce Payment Fraud Risk By Outsourcing Your Vendor Payments As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk.  How?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk.  How?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18298628 Thu, 04 Dec 2025 09:00:00 -0500 1179 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 366 full false Episode 365: Build Your Checklist to Avoid Global Payment Fraud At Busy Year-End - In 5 Steps Episode 365: Build Your Checklist to Avoid Global Payment Fraud At Busy Year-End - In 5 Steps Get ready for busy year end by building a checklist to avoid global payment fraud.  Don’t forget to download your free checklist template!

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Get ready for busy year end by building a checklist to avoid global payment fraud.  Don’t forget to download your free checklist template!

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18221873 Thu, 20 Nov 2025 06:00:00 -0500 2007 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 365 full false Episode 364: Question From A Vendor Process Team Member > What Are the Best Ways To Verify Email Addresses? Episode 364: Question From A Vendor Process Team Member > What Are the Best Ways To Verify Email Addresses? As Accounts Payable or Vendor team members we know that fraud risk is high in email.  Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> As Accounts Payable or Vendor team members we know that fraud risk is high in email.  Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18172628 Thu, 13 Nov 2025 06:00:00 -0500 1637 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 364 full false Episode 363: 4 Tasks To Do Now To Get Your Vendor Data Ready For Tax Reporting Season Episode 363: 4 Tasks To Do Now To Get Your Vendor Data Ready For Tax Reporting Season It’s time to start vendor data tasks that will make tax reporting season easier if you do them now!  What are they? And listen to the end for a bonus task that may reduce your vendor inquiries…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> It’s time to start vendor data tasks that will make tax reporting season easier if you do them now!  What are they? And listen to the end for a bonus task that may reduce your vendor inquiries…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18111590 Thu, 06 Nov 2025 06:00:00 -0500 898 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, irs, 1099, 1042 363 full false Episode 362: 6 Ways The IRS Can Reach Out To You and How To Tell It’s Not A Fraudster Episode 362: 6 Ways The IRS Can Reach Out To You and How To Tell It’s Not A Fraudster When will the IRS contact you?  How will they contact you? Is it really them?  To hear how and when they will reach out and how you can tell if you are communicating with a fraudster….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> When will the IRS contact you?  How will they contact you? Is it really them?  To hear how and when they will reach out and how you can tell if you are communicating with a fraudster….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18100407 Thu, 30 Oct 2025 06:00:00 -0400 1526 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, irs 362 full false Episode 361: Kubikle - Cybercrime's Office Life Episode 361: Kubikle - Cybercrime's Office Life It’s almost the end of the 25th annual October Cybersecurity Awareness Month and if you haven’t heard of or watched the cybercriminal version of “The Office” it’s time! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> It’s almost the end of the 25th annual October Cybersecurity Awareness Month and if you haven’t heard of or watched the cybercriminal version of “The Office” it’s time! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-18059142 Thu, 23 Oct 2025 06:00:00 -0400 742 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 361 full false Episode 360: Fraudsters Have a Way to Pass Payee Positive Pay for Stolen Checks – How it Works and What to do About it Episode 360: Fraudsters Have a Way to Pass Payee Positive Pay for Stolen Checks – How it Works and What to do About it Fraudsters have evolved again – this time with check fraud because they have found a way to bypass payee positive pay.  So now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Fraudsters have evolved again – this time with check fraud because they have found a way to bypass payee positive pay.  So now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-18018398 Thu, 16 Oct 2025 06:00:00 -0400 1849 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, check fraud 360 full false Episode 359: Vendor Is Not Registered in Their State? Here’s What To Do Next Episode 359: Vendor Is Not Registered in Their State? Here’s What To Do Next If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address….now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address….now what? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17973663 Thu, 09 Oct 2025 06:00:00 -0400 814 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 359 full false Episode 358: 3 Ways AI In Your Existing Automation Software Can Help The Vendor Team That You May Not Have Thought About Episode 358: 3 Ways AI In Your Existing Automation Software Can Help The Vendor Team That You May Not Have Thought About Many automation software platforms including email to invoicing have artificial intelligence embedded in them.  You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how...  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Many automation software platforms including email to invoicing have artificial intelligence embedded in them.  You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how...  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17943232 Thu, 02 Oct 2025 06:00:00 -0400 1543 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, ai, artificial intelligence 358 full false Episode 357: The Riskiest Scams For This Age Group is Fake Jobs – How the BBB Recommends You Avoid Them Episode 357: The Riskiest Scams For This Age Group is Fake Jobs – How the BBB Recommends You Avoid Them If you are in this age group (or not) and looking for a job…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> If you are in this age group (or not) and looking for a job…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-17892770 Thu, 25 Sep 2025 06:00:00 -0400 1454 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, better business bureau, bbb, s 357 full false Episode 356: 5 Ways to Speed Up the Vendor Onboarding and Change Process Episode 356: 5 Ways to Speed Up the Vendor Onboarding and Change Process I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster.  I have five tips to speed up the vendor process….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster.  I have five tips to speed up the vendor process….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-17861560 Thu, 18 Sep 2025 06:00:00 -0400 1627 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 356 full false Episode 355: Before Allowing Non-Vendor Team Members to Make Confirmation Calls, Put These Steps in Place Episode 355: Before Allowing Non-Vendor Team Members to Make Confirmation Calls, Put These Steps in Place Do you have a non-vendor team member performing the confirmation call?  I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud.  What are they?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Do you have a non-vendor team member performing the confirmation call?  I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud.  What are they?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17823945 Thu, 11 Sep 2025 06:00:00 -0400 1606 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 355 full false Episode 354: Tariffs May Affect Your Vendor Validations Episode 354: Tariffs May Affect Your Vendor Validations Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process.  There may be additional validations involved in four areas…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process.  There may be additional validations involved in four areas…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-17785373 Thu, 04 Sep 2025 06:00:00 -0400 1776 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, tariffs 354 full false Episode 353: Low-Cost But High-Impact Vendor Validation Step to Prevent Fraud Episode 353: Low-Cost But High-Impact Vendor Validation Step to Prevent Fraud If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17746546 Thu, 28 Aug 2025 06:00:00 -0400 933 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 353 full false Episode 352: Recurring Vendor Validations: Ensure Post-Onboarding Compliance – In 5 Steps Episode 352: Recurring Vendor Validations: Ensure Post-Onboarding Compliance – In 5 Steps Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17704860 Thu, 21 Aug 2025 06:00:00 -0400 2015 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 352 full false Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago.  Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data.  Why and what should you do instead? `

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago.  Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data.  Why and what should you do instead? `

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17667900 Thu, 14 Aug 2025 06:00:00 -0400 1886 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 351 full false Episode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One Episode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)?  To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)?  To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-17625674 Thu, 07 Aug 2025 06:00:00 -0400 837 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, iris 350 full false Episode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster? Episode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster? If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17589725 Thu, 31 Jul 2025 06:00:00 -0400 1108 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, social media 349 full false Episode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start Episode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower.  All great reasons to convert your check payment vendors to ACH payment.  But don’t use that as a way to clean your vendor master file, that task needs to be done first.  Here are five do’s and one big don’t that you need to think about before you get started.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower.  All great reasons to convert your check payment vendors to ACH payment.  But don’t use that as a way to clean your vendor master file, that task needs to be done first.  Here are five do’s and one big don’t that you need to think about before you get started.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17554003 Thu, 24 Jul 2025 06:00:00 -0400 1715 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 348 full false Episode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters Episode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters Are you performing security audits, so you know who has access to your systems?  Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes.  Then see how you can get a 5-step plan to perform a system audit.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Are you performing security audits, so you know who has access to your systems?  Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes.  Then see how you can get a 5-step plan to perform a system audit.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-17517528 Thu, 17 Jul 2025 06:00:00 -0400 1285 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, internal fraud, occupational fraud 347 full false Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17476844 Thu, 10 Jul 2025 06:00:00 -0400 879 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, 1099 346 full false Episode 345: What The IRS Just Announced About The FIRE System Episode 345: What The IRS Just Announced About The FIRE System Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17441152 Thu, 03 Jul 2025 06:00:00 -0400 456 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, FIRE system, irs FIRE 345 full false Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won? Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won? When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country.  Here is what happened in another court case….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country.  Here is what happened in another court case….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17392962 Thu, 26 Jun 2025 06:00:00 -0400 1103 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 344 full false Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names? Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names? There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name.  So, how are you supposed to know whether this is legitimate or fraudulent?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name.  So, how are you supposed to know whether this is legitimate or fraudulent?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17361097 Thu, 19 Jun 2025 06:00:00 -0400 1770 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 343 full false Episode 342: Top 2 Reasons Vendors Reach Out to Me About You! Episode 342: Top 2 Reasons Vendors Reach Out to Me About You! You may be listening to this podcast to find out what your vendors are doing, but guess what?  Your vendors are reaching out to me to understand what you are doing!  If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> You may be listening to this podcast to find out what your vendors are doing, but guess what?  Your vendors are reaching out to me to understand what you are doing!  If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17321591 Thu, 12 Jun 2025 06:00:00 -0400 1570 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 342 full false Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud The  confirmation call has long been hailed as a safeguard against fraud. But it’s not.  Let’s delve into why and what can improve the process.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> The  confirmation call has long been hailed as a safeguard against fraud. But it’s not.  Let’s delve into why and what can improve the process.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17281051 Thu, 05 Jun 2025 06:00:00 -0400 1381 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 341 full false Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too.  Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too.  Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17199061 Thu, 29 May 2025 06:00:00 -0400 1746 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, better business bureau, bbb 340 full false Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources Did you know you can find lots of fraud prevention resources from the Better Business Bureau?  In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Did you know you can find lots of fraud prevention resources from the Better Business Bureau?  In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17198831 Thu, 22 May 2025 06:00:00 -0400 2849 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, better business bureau, bbb 339 full false Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File Is your vendor master file and customer master file the same?  Don’t miss taking advantage of these key benefits when they are one in the same.  What are they?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Is your vendor master file and customer master file the same?  Don’t miss taking advantage of these key benefits when they are one in the same.  What are they?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17118954 Thu, 15 May 2025 06:00:00 -0400 1258 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, customer master file 338 full false Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors.  It’s not that bad though….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

]]> Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors.  It’s not that bad though….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17116798 Thu, 08 May 2025 06:00:00 -0400 986 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs,1099, 1099-NEC, 1099-MISC 337 full false Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords World Password Day is the 1st Thursday in May every year.  For the ultimate and not surprising advice this year from the National Cybersecurity Alliance….  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> World Password Day is the 1st Thursday in May every year.  For the ultimate and not surprising advice this year from the National Cybersecurity Alliance….  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-17028827 Thu, 01 May 2025 06:00:00 -0400 963 336 full false Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-17028190 Thu, 24 Apr 2025 06:00:00 -0400 1520 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 335 full false Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) Vendor team members need to be vigilant when collecting and confirming bank account information.  Now, some vendors are doing the same.  If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Vendor team members need to be vigilant when collecting and confirming bank account information.  Now, some vendors are doing the same.  If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16989630 Thu, 17 Apr 2025 06:00:00 -0400 1346 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 334 full false Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against.  Plus what you can do instead. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against.  Plus what you can do instead. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16940743 Thu, 10 Apr 2025 06:00:00 -0400 685 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ftc 333 full false Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service.  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:  

]]> Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service.  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:  

]]> Debra R Richardson Buzzsprout-16907189 Thu, 03 Apr 2025 06:00:00 -0400 495 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 332 full false Episode 331: Vendor Validations Recommended for Compliance Episode 331: Vendor Validations Recommended for Compliance Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist,  and electronic payment compliance.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist,  and electronic payment compliance.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16865570 Thu, 27 Mar 2025 06:00:00 -0400 4047 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 331 full false Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors The FBI issued a Public Service Announcement that check theft via mail is increasing.  See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> The FBI issued a Public Service Announcement that check theft via mail is increasing.  See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16823235 Thu, 20 Mar 2025 06:00:00 -0400 1040 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 330 full false Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed?  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed?  

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16780510 Thu, 13 Mar 2025 06:00:00 -0400 1419 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 329 full false Episode 328: Vendor Remittance Information = 3 Confirmation Calls Episode 328: Vendor Remittance Information = 3 Confirmation Calls If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud.  What can 3 confirmation calls do?   

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:     

]]> If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud.  What can 3 confirmation calls do?   

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:     

]]> Debra R Richardson Buzzsprout-16659213 Thu, 06 Mar 2025 00:00:00 -0500 900 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 328 full false Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? I still run into vendor teams that collect vendor banking information on voided checks or letterhead.  Is that still a best practice and if not, what else should be done?

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> I still run into vendor teams that collect vendor banking information on voided checks or letterhead.  Is that still a best practice and if not, what else should be done?

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16659201 Thu, 27 Feb 2025 00:00:00 -0500 848 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 327 full false Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 It’s getting close to tax reporting time for your reportable non-us vendors.  In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

 

]]> It’s getting close to tax reporting time for your reportable non-us vendors.  In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

 

]]> Debra R Richardson Buzzsprout-16647767 Thu, 20 Feb 2025 06:00:00 -0500 1218 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 326 full false Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's?  If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's?  If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16610912 Thu, 13 Feb 2025 06:00:00 -0500 2022 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ofac 325 full false Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16570002 Thu, 06 Feb 2025 06:00:00 -0500 1459 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 324 full false Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won? Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won? A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor.  A classic business email compromise scam goes to court. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor.  A classic business email compromise scam goes to court. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-16520023 Thu, 30 Jan 2025 06:00:00 -0500 1070 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 323 full false Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate I added two recommendations for vendor validations to add to your vendor setup and maintenance process.  See which ones they are and where to validate.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

 

]]> I added two recommendations for vendor validations to add to your vendor setup and maintenance process.  See which ones they are and where to validate.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

 

 

]]> Debra R Richardson Buzzsprout-16486009 Thu, 23 Jan 2025 06:00:00 -0500 943 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 322 full false Episode 321: One Critical Thing I Learned Testing the IRIS System Episode 321: One Critical Thing I Learned Testing the IRIS System If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system.   

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system.   

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16445970 Thu, 16 Jan 2025 06:00:00 -0500 786 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, iris, irs 321 full false Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December Welcome back.  In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Welcome back.  In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16405185 Thu, 09 Jan 2025 06:00:00 -0500 691 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 320 full false Episode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email Episode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information.  This is the 5th episode in this series of 5.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

  • Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blog
  • Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training 
  • Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
  • Vendor Process Training Center:  https://training.debrarrichardson.com
  • Vendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanup 
  • YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw 
  • More Podcasts/Blogs/Webinars www.debrarrichardson.com
  • More ideas?  Email me at debra@debrarrichardson.com 
  • Music Credit:  www.purple-planet.com


]]> Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information.  This is the 5th episode in this series of 5.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

  • Debra R Richardson LLC:  New Scam Alerts https://training.debrarrichardson.com/blog
  • Customized Fraud Training:  https://training.debrarrichardson.com/customized-fraud-training 
  • Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
  • Vendor Process Training Center:  https://training.debrarrichardson.com
  • Vendor Master File Clean-Up:  https://www.debrarrichardson.com/cleanup 
  • YouTube Channel:  https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw 
  • More Podcasts/Blogs/Webinars www.debrarrichardson.com
  • More ideas?  Email me at debra@debrarrichardson.com 
  • Music Credit:  www.purple-planet.com


]]> Debra R Richardson Buzzsprout-16303371 Thu, 19 Dec 2024 06:00:00 -0500 1035 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 319 full false Episode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments Episode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 4th episode in this series of 5.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 4th episode in this series of 5.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16263015 Thu, 12 Dec 2024 06:00:00 -0500 1334 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 318 full false Episode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments Episode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 5.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 5.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16214806 Thu, 05 Dec 2024 06:00:00 -0500 1300 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 317 full false Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 6.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Are you and your team members making confirmation calls to your vendors to confirm remittance information?  If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  This is the 2nd episode in this series of 6.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-16143402 Thu, 21 Nov 2024 06:00:00 -0500 1148 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 316 full false Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-16101826 Thu, 14 Nov 2024 06:00:00 -0500 1171 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 315 full false Episode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships Episode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-16046889 Thu, 07 Nov 2024 06:00:00 -0500 799 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs 314 full false Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC Yes, payments to corporations may be reportable.  In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Yes, payments to corporations may be reportable.  In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-16013382 Thu, 31 Oct 2024 06:00:00 -0400 745 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs 313 full false Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines It’s getting toward the end of the year and now many of you may see the result of  three worst practices with vendor data that can lead to compliance fines.  If you want to know what are they and what you should be doing instead….. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> It’s getting toward the end of the year and now many of you may see the result of  three worst practices with vendor data that can lead to compliance fines.  If you want to know what are they and what you should be doing instead….. 

Keep listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15972632 Thu, 24 Oct 2024 06:00:00 -0400 1346 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 312 full false Episode 311: The New “Easy Pickings” BEC Scam Targets Episode 311: The New “Easy Pickings” BEC Scam Targets Do you know what type of organizations the fraudsters are calling “easy pickings?”   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Do you know what type of organizations the fraudsters are calling “easy pickings?”   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15939715 Thu, 17 Oct 2024 06:00:00 -0400 1257 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 311 full false Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps Want these immediate takeaways?

  • Common security threats unique to the account payable function
  • Resources for free and paid training to prevent fraud
  • Vendor setup and maintenance processes to avoid fraud
  • 5 Steps to customized training to prevent fraud

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Want these immediate takeaways?

  • Common security threats unique to the account payable function
  • Resources for free and paid training to prevent fraud
  • Vendor setup and maintenance processes to avoid fraud
  • 5 Steps to customized training to prevent fraud

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15900013 Thu, 10 Oct 2024 06:00:00 -0400 2110 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 310 full false Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it!  Make sure you know what tricks they will use in email as we come to the end of 2024.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it!  Make sure you know what tricks they will use in email as we come to the end of 2024.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15861670 Thu, 03 Oct 2024 06:00:00 -0400 1010 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 309 full false Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors Don’t you just love it when the IRS comes out with new forms?  Well, this form you probably will love!

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Don’t you just love it when the IRS comes out with new forms?  Well, this form you probably will love!

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-15807755 Thu, 26 Sep 2024 06:00:00 -0400 618 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor, irs, form 15397 master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 308 full false Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-15779861 Thu, 19 Sep 2024 06:00:00 -0400 2030 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 307 full false Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times.  Get 20 tips to do both…

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times.  Get 20 tips to do both…

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15740351 Thu, 12 Sep 2024 07:00:00 -0400 1922 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, TIN match 306 full false Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud.  For a 5-step process to avoid paper check fraud….. 

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

 

]]> Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud.  For a 5-step process to avoid paper check fraud….. 

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-15698964 Thu, 05 Sep 2024 06:00:00 -0400 2098 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, check fraud 305 full false Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15615092 Thu, 29 Aug 2024 06:00:00 -0400 859 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 304 full false Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records?  To get tips on how to enter the legal name for a match….

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records?  To get tips on how to enter the legal name for a match….

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15614896 Thu, 22 Aug 2024 06:00:00 -0400 796 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9 303 full false Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data.  Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future.  This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classification.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data.  Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future.  This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classification.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15586400 Wed, 14 Aug 2024 06:00:00 -0400 992 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 302 full false Episode 301: Vendor Banking Change? Collect an IRS W-9 Too! Episode 301: Vendor Banking Change? Collect an IRS W-9 Too! When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is.  The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking.    

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:     

]]> When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is.  The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking.    

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:     

]]> Debra R Richardson Buzzsprout-15547750 Thu, 08 Aug 2024 06:00:00 -0400 896 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 301 full false Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. 

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. 

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-15508445 Thu, 01 Aug 2024 06:00:00 -0400 1222 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, deepfake 300 full false Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them.  Now what?

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them.  Now what?

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-15468242 Thu, 25 Jul 2024 06:00:00 -0400 629 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 299 full false Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations. 

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations. 

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-15431771 Thu, 18 Jul 2024 06:00:00 -0400 1941 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 298 full false Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service Instant Payments are here and the FedNow® Service is now available with this new payment rail.  Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic.  I was surprised.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Instant Payments are here and the FedNow® Service is now available with this new payment rail.  Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic.  I was surprised.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15393387 Thu, 11 Jul 2024 06:00:00 -0400 1141 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, fednow, instant payments 297 full false Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The second form is the Vendor Banking Form.   

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The second form is the Vendor Banking Form.   

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-15356639 Thu, 04 Jul 2024 06:00:00 -0400 1564 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 296 full false Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The first form is the Vendor Setup Form – with a twist.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> There are two vendor forms that are critical to avoid fraud, fines and bad vendor data.  Each will have its own episode explaining why it is critical and what data to collect on the form and why.  The first form is the Vendor Setup Form – with a twist.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15319892 Thu, 27 Jun 2024 06:00:00 -0400 1652 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 295 full false Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent Remember the days where it was easier to spot an email from a fraudster because it had poor grammar?  Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay.  But there are still red flags you can look for….and controls you can put into place to mitigate.

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

]]> Remember the days where it was easier to spot an email from a fraudster because it had poor grammar?  Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay.  But there are still red flags you can look for….and controls you can put into place to mitigate.

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-15277440 Thu, 20 Jun 2024 06:00:00 -0400 1237 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, GenAi, chatgpt, artificial intelligence 294 full false Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud When was the last time you reviewed your security roles and what access is included?  Reduce the potential for fraud by restricting who has access to your vendor data.  Why?  Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud.  Discover how the vendor team can implement a security audit with minimal IT input - in 5 steps.  

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> When was the last time you reviewed your security roles and what access is included?  Reduce the potential for fraud by restricting who has access to your vendor data.  Why?  Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud.  Discover how the vendor team can implement a security audit with minimal IT input - in 5 steps.  

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15233342 Thu, 13 Jun 2024 06:00:00 -0400 1990 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 293 full false Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around.  Use Artificial Intelligence tools to keep your job!   

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around.  Use Artificial Intelligence tools to keep your job!   

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15194740 Thu, 06 Jun 2024 06:00:00 -0400 722 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, artificial intelligence, ai, chatgpt 292 full false Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to  sending letters to vendors to avoid the complicated process of transferring that property to the applicable states.  In between those steps, there are four vendor setup and maintenance tasks that might make the process easier.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to  sending letters to vendors to avoid the complicated process of transferring that property to the applicable states.  In between those steps, there are four vendor setup and maintenance tasks that might make the process easier.

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15158288 Thu, 30 May 2024 06:00:00 -0400 1475 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 291 full false Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. 

 Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. 

 Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15119028 Thu, 23 May 2024 06:00:00 -0400 992 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 290 full false Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”.  The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”.  The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-15069893 Thu, 16 May 2024 06:00:00 -0400 1420 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, chatgpt, gpt-4o full false Episode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For Episode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For You may be getting some help from banks finally on avoiding fraudulent payments.  Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so…..

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> You may be getting some help from banks finally on avoiding fraudulent payments.  Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so…..

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-15035504 Thu, 09 May 2024 06:00:00 -0400 1118 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, nacha 288 full false Episode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do Episode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do Remember when Signature Bank and Silicon Valley Bank failed in March of 2023?  Those were the first bank failures since October of 2020 and news was everywhere.  Well, there have been 4 more bank failures since then with the latest one in April of 2024.  What should the vendor team do? 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:   

]]> Remember when Signature Bank and Silicon Valley Bank failed in March of 2023?  Those were the first bank failures since October of 2020 and news was everywhere.  Well, there have been 4 more bank failures since then with the latest one in April of 2024.  What should the vendor team do? 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-14996541 Thu, 02 May 2024 07:00:00 -0400 1623 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, republic bank, fdic 287 full false Episode 286: I Experimented With Voice Cloning, Here is What it Sounded Like Episode 286: I Experimented With Voice Cloning, Here is What it Sounded Like I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes.  Wasn’t expecting this…. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes.  Wasn’t expecting this…. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14951557 Thu, 25 Apr 2024 06:00:00 -0400 849 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, generative ai, ai, voice cloning 286 full false Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks.  If you want to make sure you are protecting remittance addresses for your checks….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks.  If you want to make sure you are protecting remittance addresses for your checks….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14908859 Thu, 18 Apr 2024 06:00:00 -0400 823 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 285 full false Episode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024 Episode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024 Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal.  There have been some changes in resources for 2024, so if you want to hear the updated resources……

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal.  There have been some changes in resources for 2024, so if you want to hear the updated resources……

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14867385 Thu, 11 Apr 2024 06:00:00 -0400 1663 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 284 full false Episode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE Episode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring.  Do you know what to look for?

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring.  Do you know what to look for?

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14823427 Thu, 04 Apr 2024 06:00:00 -0400 962 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, internal fraud, acfe 283 full false Episode 282: What if the IRS TIN Match is Unsuccessful? 3 Options Episode 282: What if the IRS TIN Match is Unsuccessful? 3 Options Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14781702 Thu, 28 Mar 2024 06:00:00 -0400 1579 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, w9, w-9 282 full false Episode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to Increase Episode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to Increase In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI.  Here is a quick look at the stats compared to 2022 and before the pandemic. 

 Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI.  Here is a quick look at the stats compared to 2022 and before the pandemic. 

 Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14736196 Thu, 21 Mar 2024 07:00:00 -0400 740 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, business email compromise, bec, payment 281 full false Episode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024 Episode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024 Finally – the IRS has published the updated version of the Form W-9.  Now what?  


Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Finally – the IRS has published the updated version of the Form W-9.  Now what?  


Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14687147 Thu, 14 Mar 2024 06:00:00 -0400 1571 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, IRS, W-9, w9 280 full false Episode 279: What Fraudsters Are Doing That Pass Bank Account Ownership Validation Episode 279: What Fraudsters Are Doing That Pass Bank Account Ownership Validation Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there?  That’s no longer appropriate.  Why?.... 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there?  That’s no longer appropriate.  Why?.... 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14640249 Thu, 07 Mar 2024 06:00:00 -0500 1478 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 279 full false Episode 278: Discover Deepfakes on Video Conferencing with Authentication Episode 278: Discover Deepfakes on Video Conferencing with Authentication Remember that $25.6M successful payment to fraudsters?  Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too.  So how can you combat?  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Remember that $25.6M successful payment to fraudsters?  Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too.  So how can you combat?  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-14589301 Thu, 29 Feb 2024 06:00:00 -0500 1115 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, deepfake 278 full false Episode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024 Episode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024 Get 20 tips to avoid the latest fraud trends of 2023 in 2024.  Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process.   

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> Get 20 tips to avoid the latest fraud trends of 2023 in 2024.  Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process.   

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-14550828 Thu, 22 Feb 2024 06:00:00 -0500 2300 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 277 full false Episode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably No Episode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably No Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements.  Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix. 

 Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements.  Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix. 

 Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-14497799 Thu, 15 Feb 2024 06:00:00 -0500 1190 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 276 full false Episode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your Company Episode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your Company How hard is it for you to get approved $500 of training or software to help you do your job better?  See what fraudsters get for $500 to defraud you and your company.   

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> How hard is it for you to get approved $500 of training or software to help you do your job better?  See what fraudsters get for $500 to defraud you and your company.   

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-14439123 Thu, 08 Feb 2024 06:00:00 -0500 1082 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 275 full false Episode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via Phone Episode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via Phone To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone.  If that happens when you try to confirm your vendor’s bank change, what can you do? 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone.  If that happens when you try to confirm your vendor’s bank change, what can you do? 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14414374 Thu, 01 Feb 2024 06:00:00 -0500 882 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 274 full false Episode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access Audit Episode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access Audit It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file.  Just one.  What?  Why? Then we fixed it. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file.  Just one.  What?  Why? Then we fixed it. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14364467 Thu, 25 Jan 2024 06:00:00 -0500 1339 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 273 full false Episode 272: 20 Tips For Handling US Federal and State Reportable Vendors Episode 272: 20 Tips For Handling US Federal and State Reportable Vendors Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way.  If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round….. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way.  If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round….. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. 

 

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-14312614 Thu, 18 Jan 2024 06:00:00 -0500 2240 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, 1099, irs 272 full false Episode 271: Plug Up The Gaps In Your Vendor Process Episode 271: Plug Up The Gaps In Your Vendor Process If your vendor had to notify you of a fraudulent payment, you don’t have enough controls. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

 

]]> If your vendor had to notify you of a fraudulent payment, you don’t have enough controls. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team.  

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-14288380 Thu, 11 Jan 2024 06:00:00 -0500 1729 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 271 full false Episode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 Distribution Episode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 Distribution It shouldn’t happen but it always does –  vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team and register your free account for 3 free training sessions. 

Links mentioned in the podcast + other helpful resources:   

]]> It shouldn’t happen but it always does –  vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor. 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team and register your free account for 3 free training sessions. 

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-14244749 Thu, 04 Jan 2024 06:00:00 -0500 1107 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, 1099 270 full false Episode 269: #Scamolidays Wrap-Up: 15+ Content Pieces To Help the Vendor Team Avoid Fraud This Holiday Season and into 2024 Episode 269: #Scamolidays Wrap-Up: 15+ Content Pieces To Help the Vendor Team Avoid Fraud This Holiday Season and into 2024 #Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published.  Want to know what content is ready for you to stay safe through New Years and into 2024?  

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

 

]]> #Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published.  Want to know what content is ready for you to stay safe through New Years and into 2024?  

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

 

]]> Debra R Richardson Buzzsprout-14183839 Thu, 21 Dec 2023 06:00:00 -0500 1542 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, scamolidays 269 full true Episode 268: The 4 Most Common Money Transfer Codes for Vendor Setup Episode 268: The 4 Most Common Money Transfer Codes for Vendor Setup When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are?  Do you know how to validate?  And if you know you should validate - do you have links to those resources?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

]]> When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are?  Do you know how to validate?  And if you know you should validate - do you have links to those resources?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14144163 Thu, 14 Dec 2023 06:00:00 -0500 1823 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, scamolidays, money transfer codes, rout 268 full false Episode 267: The Most Effective "Ishing" Scams In Your Inbox Episode 267: The Most Effective "Ishing" Scams In Your Inbox From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 113+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:    

]]> From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? 

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 113+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14088768 Thu, 07 Dec 2023 06:00:00 -0500 1450 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 267 full false Episode 266: Positive Pay + This Step to Mitigate Check Fraud Episode 266: Positive Pay + This Step to Mitigate Check Fraud There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred.  Most likely because they felt that positive pay would protect them against fraud.  Maybe, but adding an additional step can go further to protect against check payment fraud.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:    

]]> There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred.  Most likely because they felt that positive pay would protect them against fraud.  Maybe, but adding an additional step can go further to protect against check payment fraud.  

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-14044246 Thu, 30 Nov 2023 06:00:00 -0500 884 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, check fraud, scamolidays 266 full false Episode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams Episode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped.  Cue fraudsters.  Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service!

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped.  Cue fraudsters.  Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service!

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-14021531 Thu, 23 Nov 2023 06:00:00 -0500 721 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, scamolidays 265 full false Episode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme Episode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme A particular type of check fraud and Ponzi schemes have something in common.  We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme.

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> A particular type of check fraud and Ponzi schemes have something in common.  We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme.

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-13950110 Thu, 16 Nov 2023 06:00:00 -0500 1058 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, check fraud, accounts receivable 264 full false Episode 263: When You May Need More Than One TCC for IRS E-Filing Episode 263: When You May Need More Than One TCC for IRS E-Filing The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically?  Yep, a Transmitter Control Code (TCC).  But you may need more than one, and if you already have one, it may be deactivated.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically?  Yep, a Transmitter Control Code (TCC).  But you may need more than one, and if you already have one, it may be deactivated.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13937312 Thu, 09 Nov 2023 06:00:00 -0500 1079 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs, fire, iris 263 full false Episode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s Episode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s It’s that time of the year – preparing for 1099 season.  That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids.  So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline.

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> It’s that time of the year – preparing for 1099 season.  That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids.  So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline.

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-13886256 Thu, 02 Nov 2023 06:00:00 -0400 1485 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs 262 full false Episode 261: Tips from the IRS to Avoid Tax Scams This Tax Season Episode 261: Tips from the IRS to Avoid Tax Scams This Tax Season Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages.  If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam.

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages.  If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam.

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13824219 Thu, 26 Oct 2023 06:00:00 -0400 1306 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs 261 full false Episode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to Collect Episode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to Collect Okay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October.  In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may even make it easier for the vendor to onboard.  

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Okay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October.  In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may even make it easier for the vendor to onboard.  

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

 

]]> Debra R Richardson Buzzsprout-13790699 Thu, 19 Oct 2023 06:00:00 -0400 1387 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs w-9, irs 260 full false Episode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023 Episode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023 Each week it seems I post about new victims of payment fraud caused by changing vendor banking information.  In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise.   

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Each week it seems I post about new victims of payment fraud caused by changing vendor banking information.  In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise.   

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13762403 Thu, 12 Oct 2023 06:00:00 -0400 2215 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 259 full false Episode 258: It’s Time to Clean Your Vendor Master File & Here are 3 Tips Episode 258: It’s Time to Clean Your Vendor Master File & Here are 3 Tips It comes around each year like clockwork – getting your vendor master file ready for annual tax reporting.  It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail.  Also, to find out how to get 17 more tips….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:   

 

]]> It comes around each year like clockwork – getting your vendor master file ready for annual tax reporting.  It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail.  Also, to find out how to get 17 more tips….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-13718465 Thu, 05 Oct 2023 06:00:00 -0400 1322 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 258 full false Episode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System? Episode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System? This is another podcast episode answering a frequently asked question.  This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

]]> This is another podcast episode answering a frequently asked question.  This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9. 

Keep Listening.  

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13668458 Thu, 28 Sep 2023 06:00:00 -0400 1609 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, IRS 257 full false Episode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record? Episode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record? The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions.  This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions.  This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13602205 Thu, 21 Sep 2023 06:00:00 -0400 946 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 256 full false Episode 255: 3 Types of Positive Pay to Mitigate Check Payment Fraud Episode 255: 3 Types of Positive Pay to Mitigate Check Payment Fraud Check payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping.  Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud.  Stay on to learn how to find out what “Post No Checks” means and how it can be used to avoid check payment fraud.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Check payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping.  Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud.  Stay on to learn how to find out what “Post No Checks” means and how it can be used to avoid check payment fraud.   

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13572225 Thu, 14 Sep 2023 06:00:00 -0400 1024 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, check payment fraud, check fraud, vishing, phishing, social engineering 255 full false Episode 254: Job Hunting? One Huge Risk If You Use ChatGPT For Resume Building Episode 254: Job Hunting? One Huge Risk If You Use ChatGPT For Resume Building We all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity.  Well, that opportunity will need a resume and while you may be tempted to use ChatGPT – here is one big reason may want to revise that Microsoft Word, Google Doc or more fancy platforms for resumes – yourself.  What is it?

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> We all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity.  Well, that opportunity will need a resume and while you may be tempted to use ChatGPT – here is one big reason may want to revise that Microsoft Word, Google Doc or more fancy platforms for resumes – yourself.  What is it?

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13535621 Thu, 07 Sep 2023 06:00:00 -0400 1239 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 254 full false Episode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz Says Episode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz Says Excited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project.  If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’t work….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:   

]]> Excited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project.  If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’t work….

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-13499139 Thu, 31 Aug 2023 06:00:00 -0400 3001 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, sage 100 253 full false Episode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s Missing Episode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s Missing On July 26, 2023, the IRS issued a draft version of the Form W-9.  Though the form is not final, what’s different?  What’s missing?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:   

]]> On July 26, 2023, the IRS issued a draft version of the Form W-9.  Though the form is not final, what’s different?  What’s missing?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast + other helpful resources:   

]]> Debra R Richardson Buzzsprout-13452323 Thu, 24 Aug 2023 06:00:00 -0400 1080 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 252 full false Episode 251: 2 Quick Email Handling Tips to Help You Avoid Fraud Episode 251: 2 Quick Email Handling Tips to Help You Avoid Fraud You will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team.  You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula!  I probably have you wondering now….  

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> You will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team.  You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula!  I probably have you wondering now….  

 

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-13419113 Thu, 17 Aug 2023 06:00:00 -0400 847 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 251 full false Episode 250: Can The Vendor Team Combat B2B Synthetic ID Fraud? Episode 250: Can The Vendor Team Combat B2B Synthetic ID Fraud? Something new and not good.  Fraudsters are expanding Synthetic ID Fraud from consumers to businesses.  Discover what Synthetic ID Fraud is, why now, how it affects the Vendor Team and what steps the Vendor Team can take to combat it.

 Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> Something new and not good.  Fraudsters are expanding Synthetic ID Fraud from consumers to businesses.  Discover what Synthetic ID Fraud is, why now, how it affects the Vendor Team and what steps the Vendor Team can take to combat it.

 Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13351641 Thu, 10 Aug 2023 06:00:00 -0400 1310 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 250 full false Episode 249: Are You Performing Too Many Vendor Validations Too Often? Episode 249: Are You Performing Too Many Vendor Validations Too Often? When it comes to vendor validations are you performing enough?  Too many?  Too often?  How do you know for sure? Do you want vendor validations customized for your company?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> When it comes to vendor validations are you performing enough?  Too many?  Too often?  How do you know for sure? Do you want vendor validations customized for your company?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:   

 

]]> Debra R Richardson Buzzsprout-13340540 Thu, 03 Aug 2023 06:00:00 -0400 1745 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 249 full false Episode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention Episode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention My power is out! Enjoy the replay of this always timely subject. 

It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Keep Listening. 
 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> My power is out! Enjoy the replay of this always timely subject. 

It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Keep Listening. 
 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13296394 Thu, 27 Jul 2023 06:00:00 -0400 913 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 248 full false Episode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax Year Episode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax Year We can always count on the IRS for updates that make us update!   There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them.  What are they and what can you start doing now?.....

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> We can always count on the IRS for updates that make us update!   There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them.  What are they and what can you start doing now?.....

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13225812 Thu, 20 Jul 2023 06:00:00 -0400 1397 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs 247 full false Episode 246: The Burden of Spotting That Fraudulent Email Episode 246: The Burden of Spotting That Fraudulent Email To prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email?  If so, that pressure could be taking a toll on you.  I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made.  

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> To prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email?  If so, that pressure could be taking a toll on you.  I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made.  

Keep Listening. 


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast + other helpful resources:    

]]> Debra R Richardson Buzzsprout-13212207 Thu, 13 Jul 2023 06:00:00 -0400 1594 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 246 full false Episode 245: Create Your Own Benchmarking for Vendor Data Episode 245: Create Your Own Benchmarking for Vendor Data Need benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own.  I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each.  

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

]]> Need benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own.  I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each.  

Keep Listening. 

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-13165950 Thu, 06 Jul 2023 06:00:00 -0400 1767 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 245 full false Episode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team? Episode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team? Next month, July 2023,  the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment!  What does this mean for the vendor team?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:    

]]> Next month, July 2023,  the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment!  What does this mean for the vendor team?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-13127373 Thu, 29 Jun 2023 06:00:00 -0400 1720 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, FedNow 244 full false Episode 243: 20 Tips To Protect Your Company Against Check Payment Fraud Episode 243: 20 Tips To Protect Your Company Against Check Payment Fraud Check fraud has been on the increase since 2021.  This episode contains 20 tips to avoid check fraud in the vendor process – how many can you implement?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Check fraud has been on the increase since 2021.  This episode contains 20 tips to avoid check fraud in the vendor process – how many can you implement?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-13083993 Thu, 22 Jun 2023 06:00:00 -0400 2046 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, check fraud 243 full false 242: Do You Need to Collect A W-9 When Paying US Vendors by Credit Card? 242: Do You Need to Collect A W-9 When Paying US Vendors by Credit Card? One benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment.  A question I get often enough, when a vendor is paid by credit card, do you really need to collect the IRS W-9.  The answer?  Maybe…..

Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> One benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment.  A question I get often enough, when a vendor is paid by credit card, do you really need to collect the IRS W-9.  The answer?  Maybe…..

Keep Listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-13033820 Thu, 15 Jun 2023 06:00:00 -0400 1054 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 242 full false Episode 241: 2 Types of Non-IRS Compliance Fines in the Vendor Process And How To Avoid Episode 241: 2 Types of Non-IRS Compliance Fines in the Vendor Process And How To Avoid Afraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors?  That’s nothing compared to the fines for two other organizations that can also hit your company with compliance fines.  What are they?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Afraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors?  That’s nothing compared to the fines for two other organizations that can also hit your company with compliance fines.  What are they?

Keep Listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12991488 Thu, 08 Jun 2023 06:00:00 -0400 1289 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 241 full false Episode 240: 7 Reasons Why Paper Checks Are Still Used for B2B Payments in the US Episode 240: 7 Reasons Why Paper Checks Are Still Used for B2B Payments in the US Our Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to produce than say, ACH payments.  So why are US companies still writing paper checks?

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Our Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to produce than say, ACH payments.  So why are US companies still writing paper checks?

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-12956545 Thu, 01 Jun 2023 06:00:00 -0400 1395 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 240 full false Episode 239: 3 Things I Learned From Practitioners About Avoiding Fraudulent Payments Episode 239: 3 Things I Learned From Practitioners About Avoiding Fraudulent Payments I love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot.  Today I have 3 tips I learned from practitioners to avoid making a fraudulent payment.  

 Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> I love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot.  Today I have 3 tips I learned from practitioners to avoid making a fraudulent payment.  

 Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 


Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-12906299 Thu, 25 May 2023 06:00:00 -0400 792 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 239 full false Episode 238: I Asked ChatGPT for Types of Business Email Compromise – One Was A Surprise! Episode 238: I Asked ChatGPT for Types of Business Email Compromise – One Was A Surprise! When prompted, ChatGPT gave me 5 types of business email compromise!  Four of the types, no problem – but one was one I hadn’t thought about but is definitely fraudulent! If you want to hear the five types and how to combat each….

 

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> When prompted, ChatGPT gave me 5 types of business email compromise!  Four of the types, no problem – but one was one I hadn’t thought about but is definitely fraudulent! If you want to hear the five types and how to combat each….

 

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-12830749 Thu, 18 May 2023 06:00:00 -0400 1038 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 238 full false Episode 237: 3 Tips to Manage Your Inbox When Collecting Vendor Supporting Documents by Email Episode 237: 3 Tips to Manage Your Inbox When Collecting Vendor Supporting Documents by Email Are you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of organizing issues and fraud risks, so here are 3 tips that can help mitigate that fraud risk and organize your inbox and responses. Stay until the end to hear where you can get 17 more tips for free!

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Are you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of organizing issues and fraud risks, so here are 3 tips that can help mitigate that fraud risk and organize your inbox and responses. Stay until the end to hear where you can get 17 more tips for free!

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-12825952 Thu, 11 May 2023 06:00:00 -0400 1251 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 237 full false Episode 236: No Cost Fraud Prevention - 4 Reports To Pull From Your Accounting System/ERP Episode 236: No Cost Fraud Prevention - 4 Reports To Pull From Your Accounting System/ERP Listen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud.  Yes I said war….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Listen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud.  Yes I said war….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-12772011 Thu, 04 May 2023 06:00:00 -0400 1556 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 236 full false Episode 235: 5 Tips From The United States Postal Inspection Service That Your Team Can Use To Combat Fraud Episode 235: 5 Tips From The United States Postal Inspection Service That Your Team Can Use To Combat Fraud The United States Postal Inspection Service? They’re real?  Yes, it is and here are 5 tips that you can use to combat fraud at your company.

Keep listening.


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> The United States Postal Inspection Service? They’re real?  Yes, it is and here are 5 tips that you can use to combat fraud at your company.

Keep listening.


Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12723654 Thu, 27 Apr 2023 06:00:00 -0400 1483 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 235 full false Episode 234: Should You Remove Your Vendor’s Banking and Tax ID When You Inactivate Them? + A Need I Don’t Have An Answer For Episode 234: Should You Remove Your Vendor’s Banking and Tax ID When You Inactivate Them? + A Need I Don’t Have An Answer For When you inactivate vendors in your vendor master file, do you also remove the tax id and the vendor’s banking?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> When you inactivate vendors in your vendor master file, do you also remove the tax id and the vendor’s banking?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-12685611 Thu, 20 Apr 2023 06:00:00 -0400 1293 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 234 full false Episode 233: Mitigate the Risk When Using Internal Employees to Collect Vendor Information Episode 233: Mitigate the Risk When Using Internal Employees to Collect Vendor Information Do you have internal employees collecting vendor supporting documentation for vendor adds and changes?  What are the risks and how to mitigate them?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Do you have internal employees collecting vendor supporting documentation for vendor adds and changes?  What are the risks and how to mitigate them?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-12613415 Thu, 13 Apr 2023 06:00:00 -0400 1559 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 233 full false Episode 232: Two Step Process When You’ve Made a Fraudulent Payment Episode 232: Two Step Process When You’ve Made a Fraudulent Payment A fraudulent payment has been made.  Now what?

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> A fraudulent payment has been made.  Now what?

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12596607 Thu, 06 Apr 2023 06:00:00 -0400 790 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering full false Episode 231: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2023 Episode 231: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2023 It’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word.  Now there is at least one new threat that is gaining traction – darn it ChatGPT! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> It’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word.  Now there is at least one new threat that is gaining traction – darn it ChatGPT! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-12544025 Thu, 30 Mar 2023 06:00:00 -0400 1872 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 231 full false Episode 230: Top 5 Ways Occupational Fraud is Detected and Who Reports It Episode 230: Top 5 Ways Occupational Fraud is Detected and Who Reports It Today, If an employee has been committing occupational fraud at your company – what would be your guess for how it would be revealed?  And after how long? 

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Today, If an employee has been committing occupational fraud at your company – what would be your guess for how it would be revealed?  And after how long? 

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-12466655 Thu, 23 Mar 2023 06:00:00 -0400 1267 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 230 full false Episode 229: Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do Episode 229: Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do The Federal Deposit Insurance Corporation or FDIC shut down and took over Silicon Valley Bank on Friday, March 10th.  What does that have to do with you?  Could mean a lot of work.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> The Federal Deposit Insurance Corporation or FDIC shut down and took over Silicon Valley Bank on Friday, March 10th.  What does that have to do with you?  Could mean a lot of work.

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12416395 Thu, 16 Mar 2023 06:00:00 -0400 1455 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 229 full false Episode 228: Debra R Richardson and Angela Sarno Discuss a Whole In-Person Day Dedicated to the Vendor Master File - and It’s At No Cost To You (With CPEs Too!) Episode 228: Debra R Richardson and Angela Sarno Discuss a Whole In-Person Day Dedicated to the Vendor Master File - and It’s At No Cost To You (With CPEs Too!) One day I received an email from Angela Sarno.  Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now what is she doing?  Planning a full-day, in-person conference on the vendor master file?  And it’s no cost? And they feed us? With CPEs? Wow! If you want to hear what’s included who else is coming, what you can learn, and more with all the passion we have for the vendor process….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> One day I received an email from Angela Sarno.  Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now what is she doing?  Planning a full-day, in-person conference on the vendor master file?  And it’s no cost? And they feed us? With CPEs? Wow! If you want to hear what’s included who else is coming, what you can learn, and more with all the passion we have for the vendor process….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson / Angela Sarno Buzzsprout-12403070 Thu, 09 Mar 2023 06:00:00 -0500 1730 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, paymentworks, angela sarno 228 full false Episode 227: Two Million Dollar “Easy” Questions I Get All the Time That Are Not Easy to Answer Episode 227: Two Million Dollar “Easy” Questions I Get All the Time That Are Not Easy to Answer Two million dollar questions that I get all the time, and it seems like they should be easy to answer – but they are not.  What are they? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Two million dollar questions that I get all the time, and it seems like they should be easy to answer – but they are not.  What are they? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12357804 Thu, 02 Mar 2023 06:00:00 -0500 1551 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 227 full false Episode 226: Why Is Check Fraud Exploding Right Now? Episode 226: Why Is Check Fraud Exploding Right Now? What is causing a renewed interest in check fraud all of a sudden?  And what can you do to protect your company checks?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> What is causing a renewed interest in check fraud all of a sudden?  And what can you do to protect your company checks?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12308687 Thu, 23 Feb 2023 06:00:00 -0500 997 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 226 full false Episode 225: Two Fraudulent Payment Cases – Where The Vendor Took the Loss Episode 225: Two Fraudulent Payment Cases – Where The Vendor Took the Loss So, you receive a vendor request to change banking.  It’s coming from the actual vendor’s email address – you make the change, make the payment then find out that the payment went to a fraudulent account.  The vendor didn’t request a change, instead, a fraudster requested the change from within the vendor's real email address.  Who takes the

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> So, you receive a vendor request to change banking.  It’s coming from the actual vendor’s email address – you make the change, make the payment then find out that the payment went to a fraudulent account.  The vendor didn’t request a change, instead, a fraudster requested the change from within the vendor's real email address.  Who takes the

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12197505 Thu, 16 Feb 2023 06:00:00 -0500 942 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 225 full false Episode 224: Vendor That is a Subsidiary + The IRS Form W-9 Episode 224: Vendor That is a Subsidiary + The IRS Form W-9 Every now and again I get questions that I think can really help more than just the person that asked it.  Either because I get it over and over again or because it’s a scenario you may not get often, but when you do – it’s a challenge.  Subsidiaries + the IRS Form W-9 fits in this category and if you want to hear more about it….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

 

]]> Every now and again I get questions that I think can really help more than just the person that asked it.  Either because I get it over and over again or because it’s a scenario you may not get often, but when you do – it’s a challenge.  Subsidiaries + the IRS Form W-9 fits in this category and if you want to hear more about it….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

 

]]> Debra R Richardson Buzzsprout-12197077 Thu, 09 Feb 2023 06:00:00 -0500 1167 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering #irs #w9 224 full false Episode 223: ChatGPT – Good News and Bad News for the Vendor Team Episode 223: ChatGPT – Good News and Bad News for the Vendor Team So I just tried to log on to ChatGPT and I received a message that “ChatGPT” is at capacity right now.  Are those fraudsters tying up the site?  I’m going to guess – yes.  If you want to hear what I think is the good news and bad news with ChatGPT for the vendor team…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> So I just tried to log on to ChatGPT and I received a message that “ChatGPT” is at capacity right now.  Are those fraudsters tying up the site?  I’m going to guess – yes.  If you want to hear what I think is the good news and bad news with ChatGPT for the vendor team…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12166350 Thu, 02 Feb 2023 06:00:00 -0500 960 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, chatgpt 223 full false Episode 222: Didn’t Get a Chance to Clean Your VMF? Do These 3 Steps Before Distributing and Filing 1099-MISC/NECs to Avoid IRS Penalties Episode 222: Didn’t Get a Chance to Clean Your VMF? Do These 3 Steps Before Distributing and Filing 1099-MISC/NECs to Avoid IRS Penalties You didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for distributing 1099s to your payees and the related 1099 filing with the IRS and some states.  But you still have time to do the minimum to avoid fines and penalties…and you also have time to get help.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> You didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for distributing 1099s to your payees and the related 1099 filing with the IRS and some states.  But you still have time to do the minimum to avoid fines and penalties…and you also have time to get help.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12095450 Thu, 26 Jan 2023 06:00:00 -0500 1180 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 222 full false Episode 221: 5 Steps To ReDesign Your Vendor Process to Avoid Payment Fraud Episode 221: 5 Steps To ReDesign Your Vendor Process to Avoid Payment Fraud Ok – so I think what is going on now.  The payment fraud that happened during the rush of year-end is starting to be found.  I get the calls or emails – but the problem is – there is no tip or set of tips I can say on a phone call or in an email that will fix the problem – because the problem is bigger than that.  So, on today’s episode is what I think every vendor team needs to do to prevent payment fraud. 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Ok – so I think what is going on now.  The payment fraud that happened during the rush of year-end is starting to be found.  I get the calls or emails – but the problem is – there is no tip or set of tips I can say on a phone call or in an email that will fix the problem – because the problem is bigger than that.  So, on today’s episode is what I think every vendor team needs to do to prevent payment fraud. 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12073710 Thu, 19 Jan 2023 06:00:00 -0500 1865 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 221 full false Episode 220: Two Tips to Prevent Business Email Compromise (BEC) From The Real Estate Industry Episode 220: Two Tips to Prevent Business Email Compromise (BEC) From The Real Estate Industry If any of you are buying a home, bought a home you’re a target two times over.  Fraud scams are hitting the Real Estate Industry just like Accounts Payable to steal funds.  They do however have two tips that I never talk about but might help us in Accounts Payable and at the end I’ll talk about a free webinar with an avalanche of fraud prevention tips in a short period of time that you don’t want to miss. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If any of you are buying a home, bought a home you’re a target two times over.  Fraud scams are hitting the Real Estate Industry just like Accounts Payable to steal funds.  They do however have two tips that I never talk about but might help us in Accounts Payable and at the end I’ll talk about a free webinar with an avalanche of fraud prevention tips in a short period of time that you don’t want to miss. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-12012804 Thu, 12 Jan 2023 06:00:00 -0500 1443 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, real estate 220 full false Episode 219: Mark Penserini on Outsourcing Your Vendor Payments and Another Outsourcing That I Agree With – Do You? Episode 219: Mark Penserini on Outsourcing Your Vendor Payments and Another Outsourcing That I Agree With – Do You? Have you ever thought about outsourcing your vendor payments?  Want to know what is involved and what you need to look for?  Get educated with Mark Penserini from Corpay about what 3rd Party Payment Solution providers can do for your payment process.  Then find out what else they can do that I agree with but may have you sweating…initially….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Have you ever thought about outsourcing your vendor payments?  Want to know what is involved and what you need to look for?  Get educated with Mark Penserini from Corpay about what 3rd Party Payment Solution providers can do for your payment process.  Then find out what else they can do that I agree with but may have you sweating…initially….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11919402 Thu, 05 Jan 2023 06:00:00 -0500 2864 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor payment, business email compromise, bec, fraud, payment fraud, corpay 219 full false Episode 218: 5 Free Vendor Validations US Entities Should Be Doing to Avoid Fraud, Compliance Fines and Bad Vendor Data Episode 218: 5 Free Vendor Validations US Entities Should Be Doing to Avoid Fraud, Compliance Fines and Bad Vendor Data If your company is a US entity, then there are at least five free validations that you should be doing when you onboard vendors.  Three of the five can help you with 1099 and 1042 distribution and filing – which ones are those?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If your company is a US entity, then there are at least five free validations that you should be doing when you onboard vendors.  Three of the five can help you with 1099 and 1042 distribution and filing – which ones are those?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11914932 Thu, 29 Dec 2022 06:00:00 -0500 2045 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 218 full false Episode 217: Vendor Master File Clean-Up Tools To Make Your Life Easier Episode 217: Vendor Master File Clean-Up Tools To Make Your Life Easier Are you just starting to clean your vendor master file in preparation for distributing and filing 1099s and 1042s?  I have some tools and resources that may help you validate vendor data, find missing vendor data, and identify duplicates– so….

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Are you just starting to clean your vendor master file in preparation for distributing and filing 1099s and 1042s?  I have some tools and resources that may help you validate vendor data, find missing vendor data, and identify duplicates– so….

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-11914822 Thu, 22 Dec 2022 06:00:00 -0500 2102 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 217 full false Episode 216: Business Email Compromise Scams History with Darrell R James, Former FBI Agent Episode 216: Business Email Compromise Scams History with Darrell R James, Former FBI Agent Do you know your Business Email Compromise history?  From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk business email compromise scams. If you want to know what “pig in a poke” means (and how many hundreds of years ago it was) and more……

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Do you know your Business Email Compromise history?  From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk business email compromise scams. If you want to know what “pig in a poke” means (and how many hundreds of years ago it was) and more……

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-11860574 Thu, 15 Dec 2022 06:00:00 -0500 3268 216 full false Episode 215: Just in Time For the Holidays – 5 Gift Card Scams Trending Now Episode 215: Just in Time For the Holidays – 5 Gift Card Scams Trending Now Don’t know what to buy that team member for the holiday party?  Or want to buy gift cards for that membership group?  Especially around the holidays, gift card scams make their rounds - always with at least one new twist.  I have 5 gift card scams trending today and I am saving the one I didn’t know about for last….. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Don’t know what to buy that team member for the holiday party?  Or want to buy gift cards for that membership group?  Especially around the holidays, gift card scams make their rounds - always with at least one new twist.  I have 5 gift card scams trending today and I am saving the one I didn’t know about for last….. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11833470 Thu, 08 Dec 2022 06:00:00 -0500 804 Stay happy, accounts payable, putting the ap in happy podcast, podcast, gift card scams, gift card scam 215 full false Episode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts Episode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts Do you have any Segregation of Duties conflicts?  No? You sure?  Here is one area that you may not recognize that may reveal a Segregation of Duties conflict.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Do you have any Segregation of Duties conflicts?  No? You sure?  Here is one area that you may not recognize that may reveal a Segregation of Duties conflict.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11790394 Thu, 01 Dec 2022 06:00:00 -0500 972 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, segregation of duties, sod 214 full false Episode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards! Episode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards! This week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a scammer would do with $500 worth of gift cards!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> This week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a scammer would do with $500 worth of gift cards!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-11658526 Thu, 17 Nov 2022 06:00:00 -0500 1172 Stay happy, accounts payable, putting the ap in happy podcast, podcast, gift card scams 213 full false Episode 212: Why Setting Up Hotels and Restaurants May Be Bad for Your Bottom Line Episode 212: Why Setting Up Hotels and Restaurants May Be Bad for Your Bottom Line Right now in your vendor master file – do you have hotels and or restaurants setup as vendors?  And if so – why can that be bad for your company? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Right now in your vendor master file – do you have hotels and or restaurants setup as vendors?  And if so – why can that be bad for your company? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11658094 Thu, 10 Nov 2022 06:00:00 -0500 1127 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 212 full false Episode 211: 11 Scam Alerts on LinkedIn and Counting – and What LinkedIn is Doing About It Episode 211: 11 Scam Alerts on LinkedIn and Counting – and What LinkedIn is Doing About It Scam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn has just rolled out that may help with the fake profiles that perpetrate these scams…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Scam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn has just rolled out that may help with the fake profiles that perpetrate these scams…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11613214 Thu, 03 Nov 2022 06:00:00 -0400 1573 Stay happy, accounts payable, putting the ap in happy podcast, podcast,phishing,smishing,vishing,fraud,linkedin 211 full false Episode 210: Is There A Difference When Onboarding a “Non-US” Vendor That is an Individual Versus Company? Yes! Episode 210: Is There A Difference When Onboarding a “Non-US” Vendor That is an Individual Versus Company? Yes! Are there any differences in onboarding non-us vendors that are companies vs individuals?  And how does the vendor team member fare dealing with this scenario…..hint – not as good as the last episode….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Are there any differences in onboarding non-us vendors that are companies vs individuals?  And how does the vendor team member fare dealing with this scenario…..hint – not as good as the last episode….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11576439 Thu, 27 Oct 2022 06:00:00 -0400 1962 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 210 full false Episode 209: Is There A Difference When Onboarding a Vendor That is an Individual Versus Company? Not Really, But Yes Episode 209: Is There A Difference When Onboarding a Vendor That is an Individual Versus Company? Not Really, But Yes Are there any differences between onboarding vendors that are companies vs individuals? And this is going to be a two-parter, so stick around to hear next weeks’. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Are there any differences between onboarding vendors that are companies vs individuals? And this is going to be a two-parter, so stick around to hear next weeks’. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-11524788 Thu, 20 Oct 2022 06:00:00 -0400 950 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 209 full false Episode 208: It’s Time to Clean Your Vendor Master File – Updated for 2022 Episode 208: It’s Time to Clean Your Vendor Master File – Updated for 2022 It’s that time of year again – yes – time to clean the Vendor Master File!  And stick around I’ll tell you where you can spend 30 minutes and get some great resources and tools to help with the process. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> It’s that time of year again – yes – time to clean the Vendor Master File!  And stick around I’ll tell you where you can spend 30 minutes and get some great resources and tools to help with the process. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11490479 Thu, 13 Oct 2022 06:00:00 -0400 1950 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 208 full false Episode 207: What is Business Identity Compromise (BIC)? How the FBI Says You Can Identify and Mitigate It Episode 207: What is Business Identity Compromise (BIC)? How the FBI Says You Can Identify and Mitigate It Move over Business Email Compromise (BEC), now there is a new term Business Identity Compromise (BIC) – what is it, where did it come from, and what do you do about it? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Move over Business Email Compromise (BEC), now there is a new term Business Identity Compromise (BIC) – what is it, where did it come from, and what do you do about it? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11437922 Thu, 06 Oct 2022 06:00:00 -0400 937 Stay happy, accounts payable, putting the ap in happy podcast,deepfake, business identity compromise, bic, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineer 207 full false Episode 206: Are You Converting Your Check Payment Vendors to ACH? 4 Reasons You May Want To Rethink Episode 206: Are You Converting Your Check Payment Vendors to ACH? 4 Reasons You May Want To Rethink Yes it’s more efficient and it costs less, but there are at least 4 reasons by you may not want to convert your check payment vendors to ACH.  Also, if you want more information on the conversion I’d recommend…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Yes it’s more efficient and it costs less, but there are at least 4 reasons by you may not want to convert your check payment vendors to ACH.  Also, if you want more information on the conversion I’d recommend…..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11397072 Thu, 29 Sep 2022 06:00:00 -0400 1861 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 206 full false Episode 205: One Possible Reason Your Match Rates May Be Lower Than Expected For Bank Account Ownership Validations Episode 205: One Possible Reason Your Match Rates May Be Lower Than Expected For Bank Account Ownership Validations So you were approved for a tool to check bank account ownership, and you’re checking each time you add or change a vendor banking details – but why are your match rates lower than you expected?  One reason may be….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> So you were approved for a tool to check bank account ownership, and you’re checking each time you add or change a vendor banking details – but why are your match rates lower than you expected?  One reason may be….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11363700 Thu, 22 Sep 2022 06:00:00 -0400 797 205 full false Episode 204: 3 AP Organization Appreciation Weeks Are Almost Here: 9 Remote Friendly & No Cost Ways to Appreciate the Vendor Team Episode 204: 3 AP Organization Appreciation Weeks Are Almost Here: 9 Remote Friendly & No Cost Ways to Appreciate the Vendor Team The Institute of Financial Management or IOFM is an organization that educates, certifies and supports Accounts Payable and other financial operations, professionals. Every year they have a Finance and Accounting Appreciation Week – and guess what – it’s coming up in September, then 2 more in October. Need ideas for a remote team?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> The Institute of Financial Management or IOFM is an organization that educates, certifies and supports Accounts Payable and other financial operations, professionals. Every year they have a Finance and Accounting Appreciation Week – and guess what – it’s coming up in September, then 2 more in October. Need ideas for a remote team?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11299822 Thu, 15 Sep 2022 06:00:00 -0400 979 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 204 full false Episode 203: Two IRS Changes for 1099-MISC and 1099-NEC Forms the 2022 Tax Year Episode 203: Two IRS Changes for 1099-MISC and 1099-NEC Forms the 2022 Tax Year You’re probably used to annual IRS changes to the 1099-MISC and 1099-NEC forms by now.  But this time, one of the two changes to the forms as you prepare for the 2022 Tax Year will actually help you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> You’re probably used to annual IRS changes to the 1099-MISC and 1099-NEC forms by now.  But this time, one of the two changes to the forms as you prepare for the 2022 Tax Year will actually help you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11278590 Thu, 08 Sep 2022 06:00:00 -0400 598 Stay happy,accounts payable,putting the ap in happy podcast,podcast,irs,1099-misc,1099-nec,1099,vendor setup,vendor master file,fraud,supplier setup,supplier master file,accounts payable process,vishing,phishing,social engineering 203 full false Episode 202: A Confirmation Phone Call Was Done and the City of Portland Still Lost $1.4 Million to a Fraudster – What Went Wrong? Episode 202: A Confirmation Phone Call Was Done and the City of Portland Still Lost $1.4 Million to a Fraudster – What Went Wrong? The City of Portland made a confirmation phone call before a larger wire transfer.  They paid a fraudster anyway.  To find out what mistakes were made and why the confirmation phone call is just not enough….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> The City of Portland made a confirmation phone call before a larger wire transfer.  They paid a fraudster anyway.  To find out what mistakes were made and why the confirmation phone call is just not enough….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11197290 Thu, 01 Sep 2022 06:00:00 -0400 1263 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 202 full false Episode 201: Critical Vendor Data The Vendor Team Should NEVER Reveal to Vendors Episode 201: Critical Vendor Data The Vendor Team Should NEVER Reveal to Vendors When you or your team communicates with vendors, does everyone know what NOT to say to vendors to prevent fraud? Also, did you miss last week’s 200TH episode? listen to the end for a special discount code so you don’t feel completely left out.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> When you or your team communicates with vendors, does everyone know what NOT to say to vendors to prevent fraud? Also, did you miss last week’s 200TH episode? listen to the end for a special discount code so you don’t feel completely left out.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11192444 Thu, 25 Aug 2022 06:00:00 -0400 1520 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 201 full false Episode 200: Celebrating My 200th Episode by Giving Away a Free Template ($24.99 Value) to Help Fight Business Email Compromise (BEC) Episode 200: Celebrating My 200th Episode by Giving Away a Free Template ($24.99 Value) to Help Fight Business Email Compromise (BEC) In celebration of my 200th Episode – I am giving away a free template ($24.99) value to help you fight Business Email Compromise (BEC).  If you want to hear what it is, learn about it get the discount code, and download it for free before it’s too late….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> In celebration of my 200th Episode – I am giving away a free template ($24.99) value to help you fight Business Email Compromise (BEC).  If you want to hear what it is, learn about it get the discount code, and download it for free before it’s too late….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11156811 Thu, 18 Aug 2022 06:00:00 -0400 1656 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 200 full false Episode 199: Pros and Cons of Using Micro Deposits over Early Warning/GIACT to Validate Vendor Bank Account Ownership Episode 199: Pros and Cons of Using Micro Deposits over Early Warning/GIACT to Validate Vendor Bank Account Ownership Are you looking for ways to validate vendor bank account information to prevent fraud?  In this episode, I talk about why you may want to (or not) use Micro Deposits versus the popular Early Warning/GIACT platforms… 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Are you looking for ways to validate vendor bank account information to prevent fraud?  In this episode, I talk about why you may want to (or not) use Micro Deposits versus the popular Early Warning/GIACT platforms… 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11117182 Thu, 11 Aug 2022 06:00:00 -0400 1302 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering full false Episode 198: A Data Security Requirement for the Vendor Bank Account Number? Yes! Learn More from Nacha’s Amy Morris Episode 198: A Data Security Requirement for the Vendor Bank Account Number? Yes! Learn More from Nacha’s Amy Morris Does your company have ACH transactions? That answer is most likely yes – then if you or your team handles vendor invoices or vendor bank details – then you want to hear this episode.  My guest today is Amy Morris, Senior Director, ACH Network Rules for Nacha and she is here to talk about an operating rule that requires security of your vendor’s bank account number wherever it is stored electronically. What is that rule? Is your company required to comply? Who is Nacha? .....

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Vendor Process Resources

]]> Does your company have ACH transactions? That answer is most likely yes – then if you or your team handles vendor invoices or vendor bank details – then you want to hear this episode.  My guest today is Amy Morris, Senior Director, ACH Network Rules for Nacha and she is here to talk about an operating rule that requires security of your vendor’s bank account number wherever it is stored electronically. What is that rule? Is your company required to comply? Who is Nacha? .....

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Vendor Process Resources

]]> Debra R Richardson Buzzsprout-11072729 Thu, 04 Aug 2022 06:00:00 -0400 2561 Stay happy, Nacha, Amy Morris, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 198 full false Episode 197: Is That Job Posting Real? Job Fraud is Back and Can Result in Fraud To Your Company Episode 197: Is That Job Posting Real? Job Fraud is Back and Can Result in Fraud To Your Company Payment fraud resulting from receiving a fraudulent request to change vendor banking isn’t the only fraud threat to the Vendor Team Members that keeps rising.  It’s not new, but it used to be rare and it’s back – job fraud.  If you want to know how it can affect you, your team members, and your company …..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Payment fraud resulting from receiving a fraudulent request to change vendor banking isn’t the only fraud threat to the Vendor Team Members that keeps rising.  It’s not new, but it used to be rare and it’s back – job fraud.  If you want to know how it can affect you, your team members, and your company …..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11019513 Thu, 28 Jul 2022 06:00:00 -0400 1071 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, linkedIn 197 full false Episode 196: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention Episode 196: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention
Stay Tuned. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]>
Stay Tuned. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-11002427 Thu, 21 Jul 2022 06:00:00 -0400 913 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 196 full false Episode 195: Two Truths that Break Your False Sense of Security With Vendor Confirmation Phone Call – and What Can Help Episode 195: Two Truths that Break Your False Sense of Security With Vendor Confirmation Phone Call – and What Can Help If you are like many companies – when your vendor team receives a change of banking, before making that change a team member is confirming the change with the vendor….or are they? Or is it a valid confirmation?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If you are like many companies – when your vendor team receives a change of banking, before making that change a team member is confirming the change with the vendor….or are they? Or is it a valid confirmation?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10950278 Thu, 14 Jul 2022 06:00:00 -0400 1281 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 195 full false Episode 194: 5 Do’s and Don’ts of NOCs from Your Bank When Your Vendor’s Bank Has a New Routing Number Episode 194: 5 Do’s and Don’ts of NOCs from Your Bank When Your Vendor’s Bank Has a New Routing Number You are a US company and to make ACH payments to your vendors you send a pay file to your bank and your bank sends the payments to your vendors’ bank.  The pay file didn’t fail and everything is great – until you get that Notification of Change (NOC) from your bank.  Well, if you don’t know what that is or are not sure they are being worked then….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> You are a US company and to make ACH payments to your vendors you send a pay file to your bank and your bank sends the payments to your vendors’ bank.  The pay file didn’t fail and everything is great – until you get that Notification of Change (NOC) from your bank.  Well, if you don’t know what that is or are not sure they are being worked then….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-10903647 Thu, 07 Jul 2022 06:00:00 -0400 889 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 194 full false Episode 193: Occupational Fraud Has Changed from 2012-2022 + An Internal Control Can Help With a Surprising Change Episode 193: Occupational Fraud Has Changed from 2012-2022 + An Internal Control Can Help With a Surprising Change Today I am reviewing a report on how occupational fraud has changed in the last 10 years – which could mean some changes in your current process.  I have one specifically that I’ll talk about at the end to combat a surprising change.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Today I am reviewing a report on how occupational fraud has changed in the last 10 years – which could mean some changes in your current process.  I have one specifically that I’ll talk about at the end to combat a surprising change.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10873292 Thu, 30 Jun 2022 06:00:00 -0400 1352 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 193 full false Episode 192: Behavioral Red Flags of Occupational Fraud and How it Effected Former President Ronald Reagan’s Hometown Episode 192: Behavioral Red Flags of Occupational Fraud and How it Effected Former President Ronald Reagan’s Hometown I talk a lot about external fraud on this podcast – but just as important is internal or occupational fraud – because you are paying these fraudsters. So, what are some red flags to spot employees that perpetuate this type of fraud? Stick around to the end to hear of an Occupational fraud case that involved former President Ronald Reagan’s hometown. 

Keep listening. Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> I talk a lot about external fraud on this podcast – but just as important is internal or occupational fraud – because you are paying these fraudsters. So, what are some red flags to spot employees that perpetuate this type of fraud? Stick around to the end to hear of an Occupational fraud case that involved former President Ronald Reagan’s hometown. 

Keep listening. Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10824705 Thu, 23 Jun 2022 06:00:00 -0400 986 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, occupational fraud, internal fraud 192 full false Episode 191: 3 of the Biggest Mistakes Vendor Teams Make Episode 191: 3 of the Biggest Mistakes Vendor Teams Make I attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication techniques, internal controls and best practices can help vendor teams avoid fraud, regulatory fines, and best practices.  When I go – I talk to every and sometimes am still surprised at how many are still not doing some of the more well-known vendor process steps.  Today, I am going to talk about three….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> I attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication techniques, internal controls and best practices can help vendor teams avoid fraud, regulatory fines, and best practices.  When I go – I talk to every and sometimes am still surprised at how many are still not doing some of the more well-known vendor process steps.  Today, I am going to talk about three….

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-10801705 Thu, 16 Jun 2022 06:00:00 -0400 1356 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 191 full false Episode 190: Still Accepting Vendor Supporting Documentation Via Email? 4 Tips To Organize Your Email Inbox Episode 190: Still Accepting Vendor Supporting Documentation Via Email? 4 Tips To Organize Your Email Inbox If you are still accepting vendor supporting documentation via email – it’s not ideal because that’s where fraud happens, however, you are not alone.  So if this is you and you want hear 4 tips that will help you and your team manage those emails more efficiently while mitigating risk then…..  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If you are still accepting vendor supporting documentation via email – it’s not ideal because that’s where fraud happens, however, you are not alone.  So if this is you and you want hear 4 tips that will help you and your team manage those emails more efficiently while mitigating risk then…..  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10737029 Thu, 09 Jun 2022 06:00:00 -0400 1033 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 190 full false Episode 189: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor – Updated! Episode 189: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor – Updated! I had an earlier podcast episode in early 2019 – episode 23 with this same topic.  But since then – I’ve learned a lot, fraudsters have learned a lot so I thought I’d provide some updated information and resources so you can avoid fraud, regulatory fines and bad vendor data.  Stick around to the end – I have a new training course on accepting your vendors’ W-8.  So…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> I had an earlier podcast episode in early 2019 – episode 23 with this same topic.  But since then – I’ve learned a lot, fraudsters have learned a lot so I thought I’d provide some updated information and resources so you can avoid fraud, regulatory fines and bad vendor data.  Stick around to the end – I have a new training course on accepting your vendors’ W-8.  So…

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10722157 Thu, 02 Jun 2022 06:00:00 -0400 1472 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 189 full false Episode 188: Working While Traveling? Why You Should Not Use Your Cell Phone For Vendor Request Emails Episode 188: Working While Traveling? Why You Should Not Use Your Cell Phone For Vendor Request Emails Now, we all know that some of you out there can’t just cut off work while you’re traveling, even when it’s for vacation, so let’s talk about how you can avoid the fraud risk that comes with trying to respond to or process that all-important vendor request sent via email from your cell phone. And at the end, I will share tips from the National Cybersecurity Alliance for before, during, and after your travel to keep you and your devices safe. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Now, we all know that some of you out there can’t just cut off work while you’re traveling, even when it’s for vacation, so let’s talk about how you can avoid the fraud risk that comes with trying to respond to or process that all-important vendor request sent via email from your cell phone. And at the end, I will share tips from the National Cybersecurity Alliance for before, during, and after your travel to keep you and your devices safe. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10674025 Thu, 26 May 2022 06:00:00 -0400 917 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, travel 188 full false Episode 187: Documents and Validations When Setting Up US Non-Profit Vendors Episode 187: Documents and Validations When Setting Up US Non-Profit Vendors Since US Non-Profit vendors are not reportable on the 1099-MISC or the 1099-NEC, you may be tempted to not collect the usual vendor setup forms or record their tax id or perform validations.  Best practice is that you do.  In this episode, I will talk about forms to collect and the validations to perform for Non-Profit vendors.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Since US Non-Profit vendors are not reportable on the 1099-MISC or the 1099-NEC, you may be tempted to not collect the usual vendor setup forms or record their tax id or perform validations.  Best practice is that you do.  In this episode, I will talk about forms to collect and the validations to perform for Non-Profit vendors.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10566473 Thu, 19 May 2022 06:00:00 -0400 1471 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, non-profit,vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 187 full false Episode 186: Are You Still Accepting Existing Vendor Changes Via Email? 4 Vendor Forms You Need To Prevent Fraud Episode 186: Are You Still Accepting Existing Vendor Changes Via Email? 4 Vendor Forms You Need To Prevent Fraud If you are still receiving requests for changes to existing vendors via email – then I am sure you know you and your vendor team members are highly susceptible to fraud. But you’re not alone, because that is the way your colleagues are doing it to. So today, I thought I’d talk about 4 vendor forms you can use to mitigate that fraud risk and at the end I’ll let you know where you can get templates, so you don’t have to start from scratch creating your own.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If you are still receiving requests for changes to existing vendors via email – then I am sure you know you and your vendor team members are highly susceptible to fraud. But you’re not alone, because that is the way your colleagues are doing it to. So today, I thought I’d talk about 4 vendor forms you can use to mitigate that fraud risk and at the end I’ll let you know where you can get templates, so you don’t have to start from scratch creating your own.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10560058 Thu, 12 May 2022 06:00:00 -0400 1084 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 186 full false Episode 185: What AP Teams Need to Know about Supplier Diversity and the Vendor Master File with Neeraj Shah, Founder of supplier.io Episode 185: What AP Teams Need to Know about Supplier Diversity and the Vendor Master File with Neeraj Shah, Founder of supplier.io If your team is responsible for maintaining vendor data in your vendor master file – if you haven’t already, you may be asked to identify, validate, and maintain the diversity status of your vendors.  If you have that deer in the headlight look (like I did), then Neeraj Shah is here today to talk about what, why, and how, so….  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> If your team is responsible for maintaining vendor data in your vendor master file – if you haven’t already, you may be asked to identify, validate, and maintain the diversity status of your vendors.  If you have that deer in the headlight look (like I did), then Neeraj Shah is here today to talk about what, why, and how, so….  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-10518062 Thu, 05 May 2022 06:00:00 -0400 2398 Stay happy, accounts payable, putting the ap in happy podcast, podcast, supplier.io, supplier diversity, diversity, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineer 185 full false Episode 184: How To Handle Vendors That Will Only Submit Past Versions of the IRS Form W-9 Episode 184: How To Handle Vendors That Will Only Submit Past Versions of the IRS Form W-9 I had a question come in from someone that handles vendor setup and was frustrated that vendors kept sending old versions of the IRS Form W-9 instead of the most recent version.  I’ve been there and I know most of you listening have been there too, so if you want to hear my response that includes a sure-fire way to get vendors to complete an updated version….

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> I had a question come in from someone that handles vendor setup and was frustrated that vendors kept sending old versions of the IRS Form W-9 instead of the most recent version.  I’ve been there and I know most of you listening have been there too, so if you want to hear my response that includes a sure-fire way to get vendors to complete an updated version….

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10485060 Thu, 21 Apr 2022 06:00:00 -0400 1338 Stay happy, accounts payable, irs, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 184 full false Episode 183: FBI Stats on Business Email Compromise (BEC) in 2021 and Their "RAT" Episode 183: FBI Stats on Business Email Compromise (BEC) in 2021 and Their "RAT" Remember in March of 2020 when most Vendor Teams packed up abruptly and went to work from home? And then in 2021 many Vendor Teams were still working remotely or some hybrid? Well, here are the FBI stats about the continued effects the pandemic had on  Business Email Compromise (BEC).  Plus, if you want to know what the FBI says you should do if you are a victim and how the FBI’s “RAT” team fits in….  

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Remember in March of 2020 when most Vendor Teams packed up abruptly and went to work from home? And then in 2021 many Vendor Teams were still working remotely or some hybrid? Well, here are the FBI stats about the continued effects the pandemic had on  Business Email Compromise (BEC).  Plus, if you want to know what the FBI says you should do if you are a victim and how the FBI’s “RAT” team fits in….  

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10450174 Thu, 21 Apr 2022 06:00:00 -0400 1153 Stay happy, accounts payable, putting the ap in happy podcast, podcast, FBI, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 183 full false Episode 182: 3 Options to Identify Diverse Suppliers in Your Vendor Master File Episode 182: 3 Options to Identify Diverse Suppliers in Your Vendor Master File Does your company have a new or renewed focus on a diversity initiative, and you are tasked with identifying your new and existing vendors as diverse?  Can you just give your vendor master file to someone and get it back with diverse vendors identified?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Does your company have a new or renewed focus on a diversity initiative, and you are tasked with identifying your new and existing vendors as diverse?  Can you just give your vendor master file to someone and get it back with diverse vendors identified?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10434775 Thu, 14 Apr 2022 06:00:00 -0400 1322 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 182 full false Episode 181: Add This Internal Control to Prevent Fraudulent Payments (No It’s Not the Phone Call – But It Can Make Sure It’s Done!) Episode 181: Add This Internal Control to Prevent Fraudulent Payments (No It’s Not the Phone Call – But It Can Make Sure It’s Done!) Is your team really making that phone call to Vendors who change their bank account information?  Today’s episode will answer that question by giving you an internal control that can work to prevent both internal and external fraud.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Is your team really making that phone call to Vendors who change their bank account information?  Today’s episode will answer that question by giving you an internal control that can work to prevent both internal and external fraud.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10386338 Thu, 07 Apr 2022 06:00:00 -0400 1497 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 181 full false Episode 180: Does AP or Purchasing Own the Vendor Master File? Views from Both Sides on Key Issues Episode 180: Does AP or Purchasing Own the Vendor Master File? Views from Both Sides on Key Issues Age-old question – Should Accounts Payable or Purchasing own the Vendor Master file?  And whichever one owns it – the other team wants them to be knowledgeable of what is important to them.  So what is important to each team? And stay tuned to hear which I think should own it.  

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Age-old question – Should Accounts Payable or Purchasing own the Vendor Master file?  And whichever one owns it – the other team wants them to be knowledgeable of what is important to them.  So what is important to each team? And stay tuned to hear which I think should own it.  

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10348613 Thu, 31 Mar 2022 06:00:00 -0400 1387 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 180 full false Episode 179: The Russian Invasion Against Ukraine – One Critical Effect on the Vendor Team Episode 179: The Russian Invasion Against Ukraine – One Critical Effect on the Vendor Team The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office.  If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired.  For you and your Vendor team member, I have some Policy, Process and Team Member tips that may help.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office.  If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired.  For you and your Vendor team member, I have some Policy, Process and Team Member tips that may help.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-10292304 Thu, 24 Mar 2022 06:00:00 -0400 743 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, russia, ukraine 179 full false Episode 178: Replay! Which Vendors Should be Considered “Active” in Your Vendor Master File? Episode 178: Replay! Which Vendors Should be Considered “Active” in Your Vendor Master File? Would you like to attend a complimentary training session on a strategy to inactivate your vendors?  Check below and understand what is an inactive vendor by listening to this replay.  I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.    

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

]]> Would you like to attend a complimentary training session on a strategy to inactivate your vendors?  Check below and understand what is an inactive vendor by listening to this replay.  I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.    

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10263132 Thu, 17 Mar 2022 06:00:00 -0400 881 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 178 full false Episode 177: 12 Tips to Add Efficiency as Vendor Team Members Leave Your Organization Episode 177: 12 Tips to Add Efficiency as Vendor Team Members Leave Your Organization The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office.  If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired.  For you and your Vendor team member, I have some Policy, Process, and Team Member tips that may help.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office.  If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired.  For you and your Vendor team member, I have some Policy, Process, and Team Member tips that may help.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10213971 Thu, 10 Mar 2022 06:00:00 -0500 1810 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 177 full false Episode 176: 4 Ways To Do the IRS TIN Match Episode 176: 4 Ways To Do the IRS TIN Match If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that you can pick from to start this critical validation.  And if you are currently doing it, maybe a different option will make your vendor process more efficient.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that you can pick from to start this critical validation.  And if you are currently doing it, maybe a different option will make your vendor process more efficient.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10176015 Thu, 03 Mar 2022 06:00:00 -0500 1701 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 176 full false Episode 175: Offset the Great Resignation with Employee Appreciation Day Episode 175: Offset the Great Resignation with Employee Appreciation Day Next week is Employee Appreciation Day.  Whether you are a manager or an individual contributor, listen for ways to make your employees or colleagues feel appreciated.  Heck – learn how you like to feel appreciated in the workplace.  Who says this is the great resignation? Listen to the end where I give an example that I used to find out how my employees wanted to be recognized. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Next week is Employee Appreciation Day.  Whether you are a manager or an individual contributor, listen for ways to make your employees or colleagues feel appreciated.  Heck – learn how you like to feel appreciated in the workplace.  Who says this is the great resignation? Listen to the end where I give an example that I used to find out how my employees wanted to be recognized. 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10125040 Thu, 24 Feb 2022 06:00:00 -0500 1086 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 175 full false Episode 174: 6 Tips for Getting Ready for the IRS 1042-S Episode 174: 6 Tips for Getting Ready for the IRS 1042-S Yes, I know – you just got over getting the 1099’s processed.  Well now it’s time to deal with your foreign payees and I have some tips that can help you avoid having your processes cost you IRS penalties. 

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Yes, I know – you just got over getting the 1099’s processed.  Well now it’s time to deal with your foreign payees and I have some tips that can help you avoid having your processes cost you IRS penalties. 

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-10088704 Thu, 17 Feb 2022 06:00:00 -0500 1022 Stay happy, accounts payable, putting the ap in happy podcast, 1042, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 174 full false Episode 173: A Pre-Valentine’s Day Message: Don’t Become a Money Mule Episode 173: A Pre-Valentine’s Day Message: Don’t Become a Money Mule It's getting close to Valentine's Day and the National Cybersecurity Alliance has tips so you don’t become a money mule and more….all the single ladies (and men)…….

Keep listening. Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> It's getting close to Valentine's Day and the National Cybersecurity Alliance has tips so you don’t become a money mule and more….all the single ladies (and men)…….

Keep listening. Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9999107 Thu, 10 Feb 2022 06:00:00 -0500 953 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 173 full false Episode 172: Free and Paid Resources to Validate Vendor Banking Details in 2022 Episode 172: Free and Paid Resources to Validate Vendor Banking Details in 2022 Validating Vendor Banking information is critical to 1) make sure payments are successful, and 2) validate you are paying your actual vendor and not a cybercriminal.  There have been some changes in resources, so if you want to hear the updated resources……

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Validating Vendor Banking information is critical to 1) make sure payments are successful, and 2) validate you are paying your actual vendor and not a cybercriminal.  There have been some changes in resources, so if you want to hear the updated resources……

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9970065 Thu, 03 Feb 2022 06:00:00 -0500 1420 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 172 full false Episode 171: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2022 Episode 171: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2022 In 2021, we all hoped that the effects of 2020 would have peaked in many ways, but certainly with fraud – well – it did not.  In this episode, I’ll talk about fraud in 2021 that you still need to watch out for in 2022, so….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> In 2021, we all hoped that the effects of 2020 would have peaked in many ways, but certainly with fraud – well – it did not.  In this episode, I’ll talk about fraud in 2021 that you still need to watch out for in 2022, so….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-9952074 Thu, 27 Jan 2022 06:00:00 -0500 789 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 171 full false Episode 170: Avoid Email Fraud in the Vendor Process - 20 Tips in 20 Minutes Episode 170: Avoid Email Fraud in the Vendor Process - 20 Tips in 20 Minutes If you and your vendor team are accepting vendor supporting documents via email, then you are susceptible to email fraud. Doing something a bit different on this episode to provide you with a lightning round of tips so…

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> If you and your vendor team are accepting vendor supporting documents via email, then you are susceptible to email fraud. Doing something a bit different on this episode to provide you with a lightning round of tips so…

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9917089 Thu, 20 Jan 2022 06:00:00 -0500 1906 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 170 full false Episode 169: Debra R Richardson and Jess Sheer Talk Fraud Mitigation for Those Pesky Fraudulent Emails and Vendor Bank Change Requests Episode 169: Debra R Richardson and Jess Sheer Talk Fraud Mitigation for Those Pesky Fraudulent Emails and Vendor Bank Change Requests So it’s not often that I have the chance to sit down and have a conversation with Jess Scheer the Executive Editor at IOFM, an association for Accounts Payable Professionals.  If you want to hear a discussion on techniques to mitigate the risk of fraud in emails between myself and a leader from an AP Organization that has been serving the AP community since 1982…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> So it’s not often that I have the chance to sit down and have a conversation with Jess Scheer the Executive Editor at IOFM, an association for Accounts Payable Professionals.  If you want to hear a discussion on techniques to mitigate the risk of fraud in emails between myself and a leader from an AP Organization that has been serving the AP community since 1982…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9878229 Thu, 13 Jan 2022 06:00:00 -0500 1855 Stay happy, accounts payable, putting the ap in happy podcast, podcast, IOFM, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 169 full false Episode 168: 5 FAQs For AP Team Processing Both the 1099-MISC and 1099-NEC Forms Episode 168: 5 FAQs For AP Team Processing Both the 1099-MISC and 1099-NEC Forms Now that the AP team has to send not only 1099-MISC but for the 2nd year – 1099-NECs – I thought I’d answer some frequently asked questions regarding dealing with two different forms for the same vendors.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Now that the AP team has to send not only 1099-MISC but for the 2nd year – 1099-NECs – I thought I’d answer some frequently asked questions regarding dealing with two different forms for the same vendors.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9825598 Thu, 06 Jan 2022 06:00:00 -0500 861 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 168 full false Episode 167: 5 Steps to Handle Returned 1099s Episode 167: 5 Steps to Handle Returned 1099s In this episode, I am going to talk through a process to handle returned 1099’s.  If you don’t have a plan for dealing with returned 1099’s or if you want to confirm you are doing the 5 steps I am going to include then.....  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> In this episode, I am going to talk through a process to handle returned 1099’s.  If you don’t have a plan for dealing with returned 1099’s or if you want to confirm you are doing the 5 steps I am going to include then.....  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9757145 Thu, 30 Dec 2021 06:00:00 -0500 952 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 167 full false Episode 166: 3 Top Frequently Asked Questions When Onboarding New Vendors (Yes They All Have To Do With The W-9) Episode 166: 3 Top Frequently Asked Questions When Onboarding New Vendors (Yes They All Have To Do With The W-9) I receive questions all the time on the vendor process.  Here are my all-time top 3 frequently asked questions – and yes, they have everything to do with the W-9!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


]]> I receive questions all the time on the vendor process.  Here are my all-time top 3 frequently asked questions – and yes, they have everything to do with the W-9!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


]]> Debra R Richardson Buzzsprout-9728745 Thu, 23 Dec 2021 06:00:00 -0500 1252 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 166 full false Episode 165: 3 Not So Frequently Asked Questions When Onboarding New Vendors Episode 165: 3 Not So Frequently Asked Questions When Onboarding New Vendors receive, but today I wanted to share 3 not so frequently asked questions that may resonate with you especially given the changes so many Vendor Teams put into place as a result of the changes of the past 18 months.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> receive, but today I wanted to share 3 not so frequently asked questions that may resonate with you especially given the changes so many Vendor Teams put into place as a result of the changes of the past 18 months.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-9728492 Thu, 16 Dec 2021 06:00:00 -0500 1498 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 165 full false Episode 164: What is the COI of Your Bad Vendor Data? Episode 164: What is the COI of Your Bad Vendor Data? I recently heard the acronym COI and didn’t know what it meant.  Well, I know now and I am applying it to keeping your vendor data clean – so…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

 

]]> I recently heard the acronym COI and didn’t know what it meant.  Well, I know now and I am applying it to keeping your vendor data clean – so…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-9681451 Thu, 09 Dec 2021 06:00:00 -0500 1645 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 164 full false Episode 163: What the Vendor Team Needs to Know About the Updated IRS W-8 Forms Episode 163: What the Vendor Team Needs to Know About the Updated IRS W-8 Forms For your Non-US Vendors – did you know that the IRS published new versions of the W-8 forms?  If you want to know when you have to start using them and a brief checklist on what changed for the two most common forms collected by Accounts Payable…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> For your Non-US Vendors – did you know that the IRS published new versions of the W-8 forms?  If you want to know when you have to start using them and a brief checklist on what changed for the two most common forms collected by Accounts Payable…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9617786 Thu, 02 Dec 2021 06:00:00 -0500 1242 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 163 full false Episode 162: How to Collect Missing Vendor W-9s Before Year-End or Anytime of the Year Episode 162: How to Collect Missing Vendor W-9s Before Year-End or Anytime of the Year Do you and your team find yourselves at near Year-End with W-9s to collect?  I have a strategy that will get those W-9s collected or protect your company from when making payments to vendors that have not submitted a W-9.  

Keep listening

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


]]> Do you and your team find yourselves at near Year-End with W-9s to collect?  I have a strategy that will get those W-9s collected or protect your company from when making payments to vendors that have not submitted a W-9.  

Keep listening

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


]]> Debra R Richardson Buzzsprout-9561340 Thu, 18 Nov 2021 06:00:00 -0500 1010 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 162 full false Episode 161: It's Time to Clean Your Vendor Master File – Updated for 2021 Episode 161: It's Time to Clean Your Vendor Master File – Updated for 2021 Are you getting ready for the 1099 and 1042 forms distribution and the related tax filing?  Are you dreading that because you know your Vendor Master File needs some help?  What steps should you take to Clean Your Vendor Master File?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Blog: It’s Time to Clean Your Vendor Master File - Updated for 2021

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

 

]]> Are you getting ready for the 1099 and 1042 forms distribution and the related tax filing?  Are you dreading that because you know your Vendor Master File needs some help?  What steps should you take to Clean Your Vendor Master File?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Blog: It’s Time to Clean Your Vendor Master File - Updated for 2021

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-9423303 Thu, 11 Nov 2021 06:00:00 -0500 1553 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 161 full false Episode 160: Charity Fraud - Don't Send Crooks Money on Giving Tuesday - Replay! Episode 160: Charity Fraud - Don't Send Crooks Money on Giving Tuesday - Replay! What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com

]]> What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com

]]> Debra R Richardson Buzzsprout-9421285 Thu, 04 Nov 2021 06:00:00 -0400 1125 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 160 full false Episode 159: October is Cybersecurity Awareness Month: Prioritizing Cybersecurity in a Hybrid Workplace Episode 159: October is Cybersecurity Awareness Month: Prioritizing Cybersecurity in a Hybrid Workplace It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Working in a Hybrid Workplace – so if you are not yet back in the office 100% of the time – or if like most of us, when we worked full-time in the office, had to come home and plug up anyway and want to learn how you can stay safe….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Working in a Hybrid Workplace – so if you are not yet back in the office 100% of the time – or if like most of us, when we worked full-time in the office, had to come home and plug up anyway and want to learn how you can stay safe….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9421012 Thu, 28 Oct 2021 06:00:00 -0400 777 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 159 full false Episode 158: October is Cybersecurity Awareness Month: Why You May Want to Switch to A Cybersecurity Career Episode 158: October is Cybersecurity Awareness Month: Why You May Want to Switch to A Cybersecurity Career It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Cybersecurity Careers – so if you are wondering whether you can make that leap from Accounts Payable to Cybersecurity…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Cybersecurity Careers – so if you are wondering whether you can make that leap from Accounts Payable to Cybersecurity…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9398949 Thu, 21 Oct 2021 06:00:00 -0400 1114 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 158 full false Episode 157: October is Cybersecurity Awareness Month > 3 Fundamentals for Shoring Up Phishing Defenses Episode 157: October is Cybersecurity Awareness Month > 3 Fundamentals for Shoring Up Phishing Defenses It's October and that means it’s Cybersecurity Awareness Month – Do you know your phishing defenses?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> It's October and that means it’s Cybersecurity Awareness Month – Do you know your phishing defenses?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9335323 Thu, 14 Oct 2021 07:00:00 -0400 775 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 157 full false Episode 156: October is Cybersecurity Awareness Month and What the Vendor Team Can Get Out of It Episode 156: October is Cybersecurity Awareness Month and What the Vendor Team Can Get Out of It It's October and that means it’s Cybersecurity Awareness Month.  What is that and what does it have to do with the Vendor Team? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> It's October and that means it’s Cybersecurity Awareness Month.  What is that and what does it have to do with the Vendor Team? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9303201 Thu, 07 Oct 2021 07:00:00 -0400 641 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering #BECYBERSMART 156 full false Episode 155: 8 Validations Using the Data from the IRS W-9 Form Episode 155: 8 Validations Using the Data from the IRS W-9 Form You require and successfully collected the W-9.  Are you performing all the recommended validations?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> You require and successfully collected the W-9.  Are you performing all the recommended validations?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9270433 Thu, 30 Sep 2021 07:00:00 -0400 989 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 155 full false Episode 154: Vendor Validations Using the Data on Invoices, Banking Forms and Contracts Episode 154: Vendor Validations Using the Data on Invoices, Banking Forms and Contracts When you setup a new vendor or change an existing vendor, you’re probably collecting the IRS Form W-9 or the applicable version of the IRS W-8 along with a Vendor Setup form, and using that information to perform validations – but what about other documents that you may receive?  Let’s take a look at data that you can validate on Invoices, Banking Forms and Contracts so you don’t miss out.  

Keep listening. 

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> When you setup a new vendor or change an existing vendor, you’re probably collecting the IRS Form W-9 or the applicable version of the IRS W-8 along with a Vendor Setup form, and using that information to perform validations – but what about other documents that you may receive?  Let’s take a look at data that you can validate on Invoices, Banking Forms and Contracts so you don’t miss out.  

Keep listening. 

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9235251 Thu, 23 Sep 2021 07:00:00 -0400 992 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 154 full false Episode 153: Which Vendors Should be Considered “Active” in Your Vendor Master File? Episode 153: Which Vendors Should be Considered “Active” in Your Vendor Master File? I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> I talk a lot about cleaning the vendor master file and inactivating vendors.  This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9174847 Thu, 16 Sep 2021 07:00:00 -0400 812 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 153 full false Episode 152: A "Simple" Way to Mitigate Fraud is Just Not That Simple & The Missing Step Episode 152: A "Simple" Way to Mitigate Fraud is Just Not That Simple & The Missing Step To prevent paying a fraudster your vendor’s payment – I bet your Vendor Team has implemented the step to contact the vendor.  It’s called that “simple” phone call to eliminate fraud – but both you and I know that in practice – it’s just not that simple and most are missing one critical step.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com 

]]> To prevent paying a fraudster your vendor’s payment – I bet your Vendor Team has implemented the step to contact the vendor.  It’s called that “simple” phone call to eliminate fraud – but both you and I know that in practice – it’s just not that simple and most are missing one critical step.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

More Podcasts/Blogs www.debrarrichardson.com

More ideas?  Email me at debra@debrarrichardson.com 

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson Buzzsprout-9148363 Thu, 09 Sep 2021 07:00:00 -0400 961 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 152 full false Episode 151: Debra R Richardson Talks With Casey Allen on Steps Your IT Team is Taking to Prevent Email Fraud in Accounts Payable And Conversations You Should Be Having with IT Episode 151: Debra R Richardson Talks With Casey Allen on Steps Your IT Team is Taking to Prevent Email Fraud in Accounts Payable And Conversations You Should Be Having with IT Show Notes

In today’s episode, I have Casey Allen a  Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox.  And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what to ask for.    

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Show Notes

In today’s episode, I have Casey Allen a  Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox.  And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what to ask for.    

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-9118915 Thu, 02 Sep 2021 06:00:00 -0400 2404 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, email fraud 151 full false Episode 150: In 2017 A City Paid a Fraudster and In 2021 It Almost Happened Again – Here’s Why Episode 150: In 2017 A City Paid a Fraudster and In 2021 It Almost Happened Again – Here’s Why You have a fraud scare – or worse, a fraudulent payment.  You put processes into place to prevent it from happening again.  4 years later no one is following the processes, and it happens again.  This is a true story…

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> You have a fraud scare – or worse, a fraudulent payment.  You put processes into place to prevent it from happening again.  4 years later no one is following the processes, and it happens again.  This is a true story…

Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9069517 Thu, 26 Aug 2021 07:00:00 -0400 790 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 150 full false Episode 149: Top 4 Ways Internal Fraudsters Conceal Occupational Fraud and the Top 3 Ways to Detect Episode 149: Top 4 Ways Internal Fraudsters Conceal Occupational Fraud and the Top 3 Ways to Detect I talk a lot about external fraudsters trying to get fraudulent banking information into your vendor master file to divert your vendor's payments.  In this episode, I will talk about a recent report that revealed the top ways that internal fraudsters concealed their fraud and the top ways that organizations like yours, detected it. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> I talk a lot about external fraudsters trying to get fraudulent banking information into your vendor master file to divert your vendor's payments.  In this episode, I will talk about a recent report that revealed the top ways that internal fraudsters concealed their fraud and the top ways that organizations like yours, detected it. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-9052653 Thu, 19 Aug 2021 07:00:00 -0400 1008 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, occupational fraud 149 full false Episode 148: Why You Still Need to Authenticate Vendors Even When Their Email Address Is Legitimate – Updated for 2021 Episode 148: Why You Still Need to Authenticate Vendors Even When Their Email Address Is Legitimate – Updated for 2021 If you think you recognize your vendor’s email address and everything is ok – in this episode I will talk about why that may not be the case and a new tool you can use to verify if you are suspicious.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If you think you recognize your vendor’s email address and everything is ok – in this episode I will talk about why that may not be the case and a new tool you can use to verify if you are suspicious.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8879229 Thu, 12 Aug 2021 07:00:00 -0400 950 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 148 full false Episode 147: Use TINCheck.Com to Validate Your Vendor’s Bank Is Not on a Sanctions List Episode 147: Use TINCheck.Com to Validate Your Vendor’s Bank Is Not on a Sanctions List If you are currently doing an OFAC validation to make sure your vendor is not on the US Treasury watch lists but not doing the same for your vendor’s bank – 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If you are currently doing an OFAC validation to make sure your vendor is not on the US Treasury watch lists but not doing the same for your vendor’s bank – 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8879111 Thu, 05 Aug 2021 07:00:00 -0400 907 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, tincheck 147 full false Episode 146: 9 Ways to Collect Missing Vendor Email Addresses to Update the Vendor Master File – Updated for 2021 Episode 146: 9 Ways to Collect Missing Vendor Email Addresses to Update the Vendor Master File – Updated for 2021 Are you in the middle of an AP Automation project and realize you don’t have email addresses for your vendors to notify them of changes to your process?  Or maybe you’re doing a routine vendor master file clean-up and need to populate missing vendor emails  – you’ve come to the right episode……

Keep listening.
 
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Are you in the middle of an AP Automation project and realize you don’t have email addresses for your vendors to notify them of changes to your process?  Or maybe you’re doing a routine vendor master file clean-up and need to populate missing vendor emails  – you’ve come to the right episode……

Keep listening.
 
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8878955 Thu, 29 Jul 2021 07:00:00 -0400 1113 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 146 full false Episode 145: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2021 Episode 145: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2021 If your vendor team or Accounts Payable Help Desk is still taking calls from vendors – I have some information to help you with some 2021 updates because we know there have been some changes since the pandemic. 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If your vendor team or Accounts Payable Help Desk is still taking calls from vendors – I have some information to help you with some 2021 updates because we know there have been some changes since the pandemic. 

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8878760 Thu, 22 Jul 2021 07:00:00 -0400 767 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 145 full false Episode 144: Implement a 3 Step Process to Change Vendor Banking and Avoid Fraud Episode 144: Implement a 3 Step Process to Change Vendor Banking and Avoid Fraud If there was 3 step process to make sure you were communicating and receiving supporting documentation from your real vendor, then making sure that the information on that supporting documentation was accurate, and then once in your vendor master file having a final control in place to make sure it was requested by your vendor – would you use it?  Well, here it is.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If there was 3 step process to make sure you were communicating and receiving supporting documentation from your real vendor, then making sure that the information on that supporting documentation was accurate, and then once in your vendor master file having a final control in place to make sure it was requested by your vendor – would you use it?  Well, here it is.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8854077 Thu, 15 Jul 2021 07:00:00 -0400 974 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 144 full false Episode 143: Tales from an Audit: Findings for Management of the Vendor Master File and Best Practices to Avoid Episode 143: Tales from an Audit: Findings for Management of the Vendor Master File and Best Practices to Avoid I found an Audit of 10 Government Entities on the Vendor Management practices and wow –  their findings include common issues that your organization may be dealing with.  So, if you want to hear what they found and best practices that you can implement to avoid….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> I found an Audit of 10 Government Entities on the Vendor Management practices and wow –  their findings include common issues that your organization may be dealing with.  So, if you want to hear what they found and best practices that you can implement to avoid….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8809950 Thu, 08 Jul 2021 07:00:00 -0400 1016 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 143 full false Episode 142: What Is Vishing and How Can You Protect Your Vendor Team? Episode 142: What Is Vishing and How Can You Protect Your Vendor Team? Have you heard of “Vishing”?  That is Phishing – but with a “V”.  If you want to know what type of fraud this is and how to protect your vendor team…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

 

]]> Have you heard of “Vishing”?  That is Phishing – but with a “V”.  If you want to know what type of fraud this is and how to protect your vendor team…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-8767990 Thu, 01 Jul 2021 07:00:00 -0400 876 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 142 full false Episode 141: Recommendations to Include in Your Company’s Fraud Response Plan for Your Vendor Processes Episode 141: Recommendations to Include in Your Company’s Fraud Response Plan for Your Vendor Processes Do you know what your company’s Fraud Response Plan is?  Is the Vendor Process included?  Well, it should be and if you want to know what a Fraud Response Plan is and recommendations for what to include to support your vendor process…..  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Do you know what your company’s Fraud Response Plan is?  Is the Vendor Process included?  Well, it should be and if you want to know what a Fraud Response Plan is and recommendations for what to include to support your vendor process…..  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8732721 Thu, 24 Jun 2021 07:00:00 -0400 1011 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, fraud response plan 141 full false Episode 140: Tales from A Dark Side: 5 Cases of Recent Occupational Fraud (And How To Avoid) Episode 140: Tales from A Dark Side: 5 Cases of Recent Occupational Fraud (And How To Avoid) In today’s episode, I am going to focus on 5 employees who took advantage of their position and a lack of internal controls to defraud their company – one of which had to take out a loan to survive.  If you want to hear their fraud, how long it went on and how they were sentenced (or what they are facing)…

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> In today’s episode, I am going to focus on 5 employees who took advantage of their position and a lack of internal controls to defraud their company – one of which had to take out a loan to survive.  If you want to hear their fraud, how long it went on and how they were sentenced (or what they are facing)…

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8694874 Thu, 17 Jun 2021 07:00:00 -0400 876 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, occupational fraud, internal fraud, acf 140 full false Episode 139: Debra R Richardson Talks With Shakari Tucker About the IRS CP2100/CP2100A Notification, Best Practices for the B-Notice Process and Tips to Avoid it Next Season Episode 139: Debra R Richardson Talks With Shakari Tucker About the IRS CP2100/CP2100A Notification, Best Practices for the B-Notice Process and Tips to Avoid it Next Season In today’s episode, I have a very special guest Shakari Tucker-Dial to talk about the IRS Notification process when your company files its annual 1099 filing with inaccurate vendor legal name and tax id combination.  Shakari has seen it all, both as an Accounts Payable practitioner and in her bookkeeping and consulting practice.  So, if you want to demystify the CP2100/CP2100A/B-Notice process……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> In today’s episode, I have a very special guest Shakari Tucker-Dial to talk about the IRS Notification process when your company files its annual 1099 filing with inaccurate vendor legal name and tax id combination.  Shakari has seen it all, both as an Accounts Payable practitioner and in her bookkeeping and consulting practice.  So, if you want to demystify the CP2100/CP2100A/B-Notice process……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8656404 Thu, 10 Jun 2021 07:00:00 -0400 2526 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, b-notice, 1099, W-9 139 full false Episode 138: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2021 Episode 138: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2021 In today’s episode, I am giving you 4 questions to ask you and your team about your vendor process – I know you guys are doing double duty – some still working from home and all the risks that come with that – and some have moved to working a hybrid model with some % of remote vs in-office work, and some are back 100%.  For all scenarios – ask these 4 questions to make sure you’re not allowing fraud, exposing your company to regulatory fines, and that you are not adding vendor data to your vendor master file.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> In today’s episode, I am giving you 4 questions to ask you and your team about your vendor process – I know you guys are doing double duty – some still working from home and all the risks that come with that – and some have moved to working a hybrid model with some % of remote vs in-office work, and some are back 100%.  For all scenarios – ask these 4 questions to make sure you’re not allowing fraud, exposing your company to regulatory fines, and that you are not adding vendor data to your vendor master file.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8628033 Thu, 03 Jun 2021 07:00:00 -0400 994 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, 138 full false Episode 137: Replay! Best Practices to Protect Your Vendors’ Sensitive Data from being Exposed on Desks, Printers and File Cabinets Episode 137: Replay! Best Practices to Protect Your Vendors’ Sensitive Data from being Exposed on Desks, Printers and File Cabinets As you and your vendor team members head back to the office full-time or in with a hybrid schedule, this is a great time to remind everyone of how to keep vendor sensitive data safe as hard copy documents start to come back into the picture and other team members start to stop by your desk.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> As you and your vendor team members head back to the office full-time or in with a hybrid schedule, this is a great time to remind everyone of how to keep vendor sensitive data safe as hard copy documents start to come back into the picture and other team members start to stop by your desk.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8580965 Thu, 27 May 2021 07:00:00 -0400 1194 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, 137 full false Episode 136: Two Advantages Using TINCheck.com For Vendor Validations Episode 136: Two Advantages Using TINCheck.com For Vendor Validations Vendor Validations – are you or your Vendor team members logging into multiple sites to perform your vendor validations before adding that information into your vendor master file?  Well, you’ll love this episode as I talk about TInCheck.com and how I found two advantages from using their platform.  Listen to the end for how you can get help with that long list of validations and what they mean.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Vendor Validations – are you or your Vendor team members logging into multiple sites to perform your vendor validations before adding that information into your vendor master file?  Well, you’ll love this episode as I talk about TInCheck.com and how I found two advantages from using their platform.  Listen to the end for how you can get help with that long list of validations and what they mean.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8539070 Thu, 20 May 2021 07:00:00 -0400 1127 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, IRS, W-9, TINCheck.com, TINCheck 136 full false Episode 135: Debra R Richardson and Mo Miah Discuss the AP Association’s AP Appreciation Week 2021 Episode 135: Debra R Richardson and Mo Miah Discuss the AP Association’s AP Appreciation Week 2021 In this episode, I welcome Mo Miah from the AP Association to discuss the first AP Appreciation Week of 2021.  Listen to hear the activities that are planned, how you and your team members can participate for free and what the heck a Wall of Appreciation is!

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> In this episode, I welcome Mo Miah from the AP Association to discuss the first AP Appreciation Week of 2021.  Listen to hear the activities that are planned, how you and your team members can participate for free and what the heck a Wall of Appreciation is!

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson / Mo Miah Buzzsprout-8486830 Thu, 13 May 2021 07:00:00 -0400 1167 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ap appreciation, employee recognition, 135 full false Episode 134: Don’t Miss These 2021 Opportunities to Celebrate With Your AP Team Episode 134: Don’t Miss These 2021 Opportunities to Celebrate With Your AP Team Did you know there are Accounts Payable (AP) organizations that have AP celebration weeks?  Well, we are going to talk about three organizations today and with one of their celebration weeks coming up in May – let’s get started!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Did you know there are Accounts Payable (AP) organizations that have AP celebration weeks?  Well, we are going to talk about three organizations today and with one of their celebration weeks coming up in May – let’s get started!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8453699 Thu, 06 May 2021 07:00:00 -0400 805 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ap appreciation, employee recognition 134 full false Episode 133: 5 Considerations You May Not Be Thinking About for Your Vendor Process Episode 133: 5 Considerations You May Not Be Thinking About for Your Vendor Process To avoid fraud, regulatory fines and just overall bad vendor data – there is a lot to think about in the vendor setup and maintenance process.  Today I’ll go through 5 things that may have slipped through the cracks.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> To avoid fraud, regulatory fines and just overall bad vendor data – there is a lot to think about in the vendor setup and maintenance process.  Today I’ll go through 5 things that may have slipped through the cracks.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8393992 Thu, 29 Apr 2021 07:00:00 -0400 964 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 133 full false Episode 132: 3 Ways to Speed Up the Vendor Onboarding Process Episode 132: 3 Ways to Speed Up the Vendor Onboarding Process Rightfully so, you’ve probably have added additional steps to your vendor add/change process to avoid fraud, regulatory fines and just overall bad data.  Keep them, but look at these three ways that can speed up the process and maybe offset some of that additional time for those preventative steps.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Rightfully so, you’ve probably have added additional steps to your vendor add/change process to avoid fraud, regulatory fines and just overall bad data.  Keep them, but look at these three ways that can speed up the process and maybe offset some of that additional time for those preventative steps.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8369965 Thu, 22 Apr 2021 07:00:00 -0400 1063 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 132 full false Episode 131: A New Vendor Validation to Make Sure Your Vendor Is Real Episode 131: A New Vendor Validation to Make Sure Your Vendor Is Real It's not often that I come across a new validation for the vendor legal Name – so if you are as curious as I was..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> It's not often that I come across a new validation for the vendor legal Name – so if you are as curious as I was..

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson Buzzsprout-8329036 Thu, 15 Apr 2021 07:00:00 -0400 991 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 131 full false Episode 130: What To Do When Your Vendor Does Not Know How To Complete the IRS Form W-9 Episode 130: What To Do When Your Vendor Does Not Know How To Complete the IRS Form W-9 Think about that back and forth you go through with some vendors to get an accurate IRS Form W-9.  In today’s episode, we are going to talk about what you should do when that happens.

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Think about that back and forth you go through with some vendors to get an accurate IRS Form W-9.  In today’s episode, we are going to talk about what you should do when that happens.

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-8263160 Thu, 08 Apr 2021 07:00:00 -0400 1431 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, irs,w-9 130 full false Episode 129: A Lesson Learned From A 2020 Tesla Insider Threat To Protect Your Vendor Team Episode 129: A Lesson Learned From A 2020 Tesla Insider Threat To Protect Your Vendor Team Okay – so we know Tesla has been trending for years in the electric car space – but I bet you would not have thought there would be a lesson that would be helpful for the Vendor Team.  Well, here is a lesson we can learn from a recent insider Threat Attempt at Tesla.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Okay – so we know Tesla has been trending for years in the electric car space – but I bet you would not have thought there would be a lesson that would be helpful for the Vendor Team.  Well, here is a lesson we can learn from a recent insider Threat Attempt at Tesla.  

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8218134 Thu, 01 Apr 2021 07:00:00 -0400 730 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 129 full false Episode 128: FBI Stats on Business Email Compromise (BEC) in 2020 and What They Say You Should Do If Your Company Falls Victim Episode 128: FBI Stats on Business Email Compromise (BEC) in 2020 and What They Say You Should Do If Your Company Falls Victim Remember in March of 2020 when most AP teams packed up abruptly and went to work from home?  Well here are the FBI stats about what affect that chaotic time had on Business Email Compromise and what the FBI says you should do if you are a victim.  

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Remember in March of 2020 when most AP teams packed up abruptly and went to work from home?  Well here are the FBI stats about what affect that chaotic time had on Business Email Compromise and what the FBI says you should do if you are a victim.  

 Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8174414 Thu, 25 Mar 2021 07:00:00 -0400 1207 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 128 full false Episode 127: 3 Vendor Onboarding Best Practices for US Government Vendors Episode 127: 3 Vendor Onboarding Best Practices for US Government Vendors US Government Vendors – so we know we don’t have to submit 1099’s for government vendors – but what does that really mean for the vendor setup process?  And for that matter how does the IRS define government entities?  And what is the fraud risk?  Stay tuned for a bonus best practice at the end.   

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> US Government Vendors – so we know we don’t have to submit 1099’s for government vendors – but what does that really mean for the vendor setup process?  And for that matter how does the IRS define government entities?  And what is the fraud risk?  Stay tuned for a bonus best practice at the end.   

 Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8146485 Thu, 18 Mar 2021 07:00:00 -0400 986 Stay happy, accounts payable, ap, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, supplier onboarding, vendor onboarding, bookkeeping, CFO, Treasury, P2P, S2P, education, payment fra 127 full false Episode 126: Should You Change Your Vendor Banking Based on An Invoice? Episode 126: Should You Change Your Vendor Banking Based on An Invoice? So, a vendor called in because their payment was not received.  You research it or send it over to whoever does that on your team or in your company and found out the payment failed because the bank account was wrong.  Your vendor then says that they changed it on the invoice – and now both your vendor and your internal team member wonder why you didn’t notice the change and request it to be updated.  Was it really your fault?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> So, a vendor called in because their payment was not received.  You research it or send it over to whoever does that on your team or in your company and found out the payment failed because the bank account was wrong.  Your vendor then says that they changed it on the invoice – and now both your vendor and your internal team member wonder why you didn’t notice the change and request it to be updated.  Was it really your fault?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8117692 Thu, 11 Mar 2021 07:00:00 -0500 1002 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, smartystreets 126 full false Episode 125: How Do You Split Your Vendor Process Tasks? Plus, an Example Episode 125: How Do You Split Your Vendor Process Tasks? Plus, an Example How do you have the steps in your vendor process split?  Are they all done by one team member, split within the vendor team, or like some companies, are there separate departments handling separate parts of the process?  And what could be wrong with this? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> How do you have the steps in your vendor process split?  Are they all done by one team member, split within the vendor team, or like some companies, are there separate departments handling separate parts of the process?  And what could be wrong with this? 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8037593 Thu, 04 Mar 2021 07:00:00 -0500 1503 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, smartystreets 125 full false Episode 124: Do You Have Vacant or Inactive Vendor Addresses in Your Vendor Master File? Episode 124: Do You Have Vacant or Inactive Vendor Addresses in Your Vendor Master File? If you are like most your vendor addresses in your vendor master file are standardized in a format that ensures they are mailable.  But will your vendor actually get what you send them?  
Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If you are like most your vendor addresses in your vendor master file are standardized in a format that ensures they are mailable.  But will your vendor actually get what you send them?  
Keep listening. 

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-8025029 Thu, 25 Feb 2021 07:00:00 -0500 958 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, smartystreets 124 full false Episode 123: A Conversation with Josh Kunkel on Employee Appreciation – The Remote Version Episode 123: A Conversation with Josh Kunkel on Employee Appreciation – The Remote Version My guest today was on all the way back in Episode 20 to talk about Employee Appreciation Day and how he as a Leader in his business, found ways to show his employees how much he appreciated them.  He’s back to today to talk about what updates he’s made to adjust to COVID and what unique idea he has planned for this year's Employee Appreciation Day…Don’t know what day that is and you need some ideas?....

Learn:

  1. What he does on Thursdays and Fridays for his employees that came out of COVID
  2. Why he felt his company needed to be "Remote First"
  3. What book he read that he now uses to keep his employees engaged
  4. What funny thing happened to a Target ball

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> My guest today was on all the way back in Episode 20 to talk about Employee Appreciation Day and how he as a Leader in his business, found ways to show his employees how much he appreciated them.  He’s back to today to talk about what updates he’s made to adjust to COVID and what unique idea he has planned for this year's Employee Appreciation Day…Don’t know what day that is and you need some ideas?....

Learn:

  1. What he does on Thursdays and Fridays for his employees that came out of COVID
  2. Why he felt his company needed to be "Remote First"
  3. What book he read that he now uses to keep his employees engaged
  4. What funny thing happened to a Target ball

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson Buzzsprout-7836919 Thu, 18 Feb 2021 07:00:00 -0500 2448 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, josh Kunkel, employee appreciation day, employee appreciation, remote work 123 full false Episode 122: Do IRS Forms W-9 Expire? When Should You Collect a New One? Episode 122: Do IRS Forms W-9 Expire? When Should You Collect a New One? If you are wondering whether the IRS Form W-9 ever expires the answer is yes and no.  To learn what I mean by that and when you should collect a new W-9 and listen to the end for a discount code on how you can save on a tool to make it easier….

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> If you are wondering whether the IRS Form W-9 ever expires the answer is yes and no.  To learn what I mean by that and when you should collect a new W-9 and listen to the end for a discount code on how you can save on a tool to make it easier….

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7750045 Thu, 11 Feb 2021 07:00:00 -0500 1024 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, irs, w-9, w9 122 full false Episode 121: Here’s How A Vendor Self-Registration Portal Can Add Security and Validation to Vendor Banking Episode 121: Here’s How A Vendor Self-Registration Portal Can Add Security and Validation to Vendor Banking Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7564168 Thu, 04 Feb 2021 07:00:00 -0500 1074 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vendor portal 121 full false Episode 120: What is Smishing and How Can You Protect Your Vendor Team? Episode 120: What is Smishing and How Can You Protect Your Vendor Team? Do you know the difference between phishing, vishing and smishing?  Well, if want to know the difference and how to specifically combat Smishing….

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Do you know the difference between phishing, vishing and smishing?  Well, if want to know the difference and how to specifically combat Smishing….

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7411792 Thu, 28 Jan 2021 07:00:00 -0500 777 120 full false Episode 119: 7 Steps to Transition the Vendor Process to A Shared Service Environment Episode 119: 7 Steps to Transition the Vendor Process to A Shared Service Environment Many  Vendor Teams are still working remotely, and as a result of that many companies are thinking of changing where they work, which could affect what they work on, and where.  If a decision has been made to centralize the vendor process (or you just want tips on how to improve this process).....

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Many  Vendor Teams are still working remotely, and as a result of that many companies are thinking of changing where they work, which could affect what they work on, and where.  If a decision has been made to centralize the vendor process (or you just want tips on how to improve this process).....

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7281001 Thu, 21 Jan 2021 07:00:00 -0500 785 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, shared services, p2p, accounts payable process 119 full false Episode 118: Let’s Get Happy About Brexit and Accounts Payable with Heather Peters – Updated for 2021 Episode 118: Let’s Get Happy About Brexit and Accounts Payable with Heather Peters – Updated for 2021 My podcast guest today is the founder of Happy AP in the UK and she is returning to give us an update on Brexit now that 2020 is past and so has January 1st, 2021 when the Brexit rules/regulations are now in place.   What does that mean for Accounts Payable (AP) and what lesson did she learn from working remotely in 2020? 

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> My podcast guest today is the founder of Happy AP in the UK and she is returning to give us an update on Brexit now that 2020 is past and so has January 1st, 2021 when the Brexit rules/regulations are now in place.   What does that mean for Accounts Payable (AP) and what lesson did she learn from working remotely in 2020? 

 Keep listening.

 Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7244059 Thu, 14 Jan 2021 07:00:00 -0500 2486 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, Brexit, happy ap, heather peters 118 full false Episode 117: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2021 Episode 117: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2021 Do you know what the Top 3 Fraud Risks are for Accounts Payable and Vendor Teams going into 2021 are?  Join my guest Geoffrey Simpson and I, as we talk about our top 3 fraud risks from episode 60 last year and how they were affected by the pandemic and hear this year's top 3 fraud risks and how you can combat them.  

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  Music Credit:  www.purple-planet.com

]]> Do you know what the Top 3 Fraud Risks are for Accounts Payable and Vendor Teams going into 2021 are?  Join my guest Geoffrey Simpson and I, as we talk about our top 3 fraud risks from episode 60 last year and how they were affected by the pandemic and hear this year's top 3 fraud risks and how you can combat them.  

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-7146457 Thu, 07 Jan 2021 07:00:00 -0500 3164 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, Geoffrey Simpson, business email compro 117 full false Episode 116: Quick Episode on a Company Branded ACH Form Episode 116: Quick Episode on a Company Branded ACH Form Since this is another short holiday week for everyone across the world to go into the New Year, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on using a Company Branded ACH Form.  If you’re not using it – this is a great time to start the year off right.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


 Music Credit:  www.purple-planet.com

]]> Since this is another short holiday week for everyone across the world to go into the New Year, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on using a Company Branded ACH Form.  If you’re not using it – this is a great time to start the year off right.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6481552 Thu, 31 Dec 2020 07:00:00 -0500 397 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, ap automation, vendor portal 116 full false Episode 115: Quick Episode on Authentication Episode 115: Quick Episode on Authentication Since this is a short holiday week for those in the United States, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on Authentication and you know it’s important to know you are communicating with your vendor or internal employee and not a fraudster resulting in a fraudulent payment. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

 

]]> Since this is a short holiday week for those in the United States, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on Authentication and you know it’s important to know you are communicating with your vendor or internal employee and not a fraudster resulting in a fraudulent payment. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-6481540 Thu, 24 Dec 2020 07:00:00 -0500 471 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, ap automation, vendor portal 115 full false Episode 114: Lessons Learned Implementing A Vendor Self-Registration Portal Part 3 – The Vendor Team Episode 114: Lessons Learned Implementing A Vendor Self-Registration Portal Part 3 – The Vendor Team Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the vendor team.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the vendor team.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6481522 Thu, 17 Dec 2020 07:00:00 -0500 652 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, ap automation, vendor portal 114 full false Episode 113: Lessons Learned Implementing A Vendor Self-Registration Portal Part 2 – The Users Episode 113: Lessons Learned Implementing A Vendor Self-Registration Portal Part 2 – The Users Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the users. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the users. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6481489 Thu, 10 Dec 2020 07:00:00 -0500 794 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, ap automation, vendor portal 113 full false Episode 112: Lessons Learned Implementing A Vendor Self-Registration Portal Part 1 – The Portal Episode 112: Lessons Learned Implementing A Vendor Self-Registration Portal Part 1 – The Portal Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned related to the portal. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working.  If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned related to the portal. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6481471 Thu, 03 Dec 2020 07:00:00 -0500 866 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, ap automation, vendor portal 112 full false Episode 111: Quick Episode on Bank Validations Episode 111: Quick Episode on Bank Validations Since this is a short holiday week for those in the United States, I thought I’d give you can listen to quickly on Bank Validations.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

 

Itunes:  https://itunes.apple.com/us/podcast/putting-the-ap-in-happy/id1439623266?mt=2

Stitcher:  https://www.stitcher.com/podcast/putting-the-ap-in-happy?refid=stpr

Spotify:  https://open.spotify.com/show/0MTBlLqbhf18bDEpNr0bkH 

TuneIn:  https://tunein.com/podcasts/Business--Economics-Podcasts/Putting-the-AP-in-hAPpy-p1186010/  

YouTube:  https://youtu.be/anx4ypygDdQ

]]> Since this is a short holiday week for those in the United States, I thought I’d give you can listen to quickly on Bank Validations.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

 

Itunes:  https://itunes.apple.com/us/podcast/putting-the-ap-in-happy/id1439623266?mt=2

Stitcher:  https://www.stitcher.com/podcast/putting-the-ap-in-happy?refid=stpr

Spotify:  https://open.spotify.com/show/0MTBlLqbhf18bDEpNr0bkH 

TuneIn:  https://tunein.com/podcasts/Business--Economics-Podcasts/Putting-the-AP-in-hAPpy-p1186010/  

YouTube:  https://youtu.be/anx4ypygDdQ

]]> Debra R Richardson Buzzsprout-6481390 Thu, 26 Nov 2020 07:00:00 -0500 378 stayhappy, puttingtheapinhappy, vendorsetup, acccountspayable, fraud, areyourvendorsreal, podcast 111 full false Episode 110: Are These Happening to You? 7 Warning Signs it's Time to Clean Your Vendor Master File Episode 110: Are These Happening to You? 7 Warning Signs it's Time to Clean Your Vendor Master File While you may not think you have a problem, if these 7 events are happening at your company, they are warning signs that it’s time to clean your vendor master file.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> While you may not think you have a problem, if these 7 events are happening at your company, they are warning signs that it’s time to clean your vendor master file.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6447694 Thu, 19 Nov 2020 07:00:00 -0500 980 110 full false Episode 109: AP General Mailboxes Are Being Attacked – 2 Resources to Validate Vendor Domains Episode 109: AP General Mailboxes Are Being Attacked – 2 Resources to Validate Vendor Domains Remember the best practice to create a general AP mailbox to consolidate one place to receive emails that each applicable team member could access?  Well, cybercriminals know this and are taking advantage.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Remember the best practice to create a general AP mailbox to consolidate one place to receive emails that each applicable team member could access?  Well, cybercriminals know this and are taking advantage.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6326053 Thu, 12 Nov 2020 07:00:00 -0500 824 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 109 full false Episode 108: Getting the Vendor Team Ready for the Busy Year-End Episode 108: Getting the Vendor Team Ready for the Busy Year-End It’s that time of year – again. Want to know how you can getting you and/or your vendor team ready for year-end?

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

·     Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download

·     More Podcasts/Blogs www.debrarrichardson.com

·       More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

 

]]> It’s that time of year – again. Want to know how you can getting you and/or your vendor team ready for year-end?

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

·     Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download

·     More Podcasts/Blogs www.debrarrichardson.com

·       More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-6183316 Thu, 05 Nov 2020 07:00:00 -0500 877 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, #yearend 108 full false Episode 107: Are You Putting Your Vendors’ Banking at Risk in Your VMF Episode 107: Are You Putting Your Vendors’ Banking at Risk in Your VMF If you or your team are currently storing and maintaining vendor banking in your Accounting System or ERP you’ll want to hear my answer to an email question regarding risk.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> If you or your team are currently storing and maintaining vendor banking in your Accounting System or ERP you’ll want to hear my answer to an email question regarding risk.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-6108808 Thu, 29 Oct 2020 07:00:00 -0400 850 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering 107 full false Episode 106: 5 Recommendations to Train Your New Vendor Maintenance Team Member Episode 106: 5 Recommendations to Train Your New Vendor Maintenance Team Member Are you (or do you have) a new team member in Vendor Maintenance and want some training recommendations?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Are you (or do you have) a new team member in Vendor Maintenance and want some training recommendations?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5999956 Thu, 22 Oct 2020 07:00:00 -0400 1066 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, accounts payable career, ap career, ap certifications, career 106 full false Episode 105: Non-US Vendors? Collect and Use Vendor Registration Numbers Episode 105: Non-US Vendors? Collect and Use Vendor Registration Numbers Do you have International or Non-US vendors in your vendor master file?  Well if you said yes, I agree with you.  If you said no, stay tuned for something you didn’t know you needed. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Do you have International or Non-US vendors in your vendor master file?  Well if you said yes, I agree with you.  If you said no, stay tuned for something you didn’t know you needed. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5904517 Wed, 14 Oct 2020 07:00:00 -0400 1102 105 full false Episode 104: 14 Achievable AP Certifications That May Help Your Career Episode 104: 14 Achievable AP Certifications That May Help Your Career Have you just arrived in Accounts Payable and looking for some training? Or are you a seasoned AP Professional that is looking to move up?  How about somewhere in between?  Today I am listing those AP Organizations and the AP Certifications they offer. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Have you just arrived in Accounts Payable and looking for some training? Or are you a seasoned AP Professional that is looking to move up?  How about somewhere in between?  Today I am listing those AP Organizations and the AP Certifications they offer. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5792044 Thu, 08 Oct 2020 07:00:00 -0400 1067 104 full false Episode 103: Free and Paid Resources to Validate Vendor Banking Details Episode 103: Free and Paid Resources to Validate Vendor Banking Details Keep the fluff – if all you want is a list of free and paid resources to validate your vendor banking – this episode is for you!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

 

]]> Keep the fluff – if all you want is a list of free and paid resources to validate your vendor banking – this episode is for you!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-5686105 Thu, 01 Oct 2020 07:00:00 -0400 1198 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ap help desk, email account takeover, v 103 full false Episode 102: Is Your Vendor Add/Change Process Included in Your Audit? 3 Steps to Start Episode 102: Is Your Vendor Add/Change Process Included in Your Audit? 3 Steps to Start We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5578747 Thu, 24 Sep 2020 07:00:00 -0400 1229 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ap help desk, audit 102 full false Episode 101: Why You Still Need to Authenticate Vendors Even When Their Email Address Is Legitimate Episode 101: Why You Still Need to Authenticate Vendors Even When Their Email Address Is Legitimate We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com


]]> We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com


]]> Debra R Richardson Buzzsprout-5475697 Thu, 17 Sep 2020 07:00:00 -0400 929 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts payable process, vishing, phishing, social engineering, ap help desk, email account takeover 101 full false Episode 100: Why You Need to Get Vendor Sensitive Information Out of Email and 2 Options To Use Instead Episode 100: Why You Need to Get Vendor Sensitive Information Out of Email and 2 Options To Use Instead You may already know that you need to get your vendor sensitive information out of email, but you may not know a couple of options you can use instead.  If you want to learn about that…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  


Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> You may already know that you need to get your vendor sensitive information out of email, but you may not know a couple of options you can use instead.  If you want to learn about that…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  


Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5373373 Thu, 10 Sep 2020 07:00:00 -0400 1344 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, risk management, accounts payable process 100 full false Episode 99: Using Vendor Risk Management Tools to Keep Vendor Data Clean Episode 99: Using Vendor Risk Management Tools to Keep Vendor Data Clean Want to know how Accounts Payable can use risk management programs to help with keeping vendor records clean in the vendor master file?   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

 

Links mentioned in the podcast:    

 

 

Music Credit: www.purple-planet.com 

]]> Want to know how Accounts Payable can use risk management programs to help with keeping vendor records clean in the vendor master file?   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

 

Links mentioned in the podcast:    

 

 

Music Credit: www.purple-planet.com 

]]> Debra R Richardson Buzzsprout-5267833 Thu, 03 Sep 2020 07:00:00 -0400 910 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, risk management, accounts payable process 99 full false Episode 98: Vishing: Should Your AP Team Be Taking Calls From Vendors Anyway? Episode 98: Vishing: Should Your AP Team Be Taking Calls From Vendors Anyway? Vishing campaigns are increasing – do you and your team know how to protect your vendor data and your company’s payments so that you pay the right vendor?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

·         More Podcasts/Blogs www.debrarrichardson.com

·         More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

]]> Vishing campaigns are increasing – do you and your team know how to protect your vendor data and your company’s payments so that you pay the right vendor?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

·         More Podcasts/Blogs www.debrarrichardson.com

·         More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-5134594 Thu, 27 Aug 2020 07:00:00 -0400 1105 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, vishing, phishing, social engineering, ap help desk, accounts payable process 98 full false Episode 97: Why You May Need to Collect the I-312 South Carolina Form for Non-Resident Vendors Episode 97: Why You May Need to Collect the I-312 South Carolina Form for Non-Resident Vendors Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last three episodes, I talked about California, Pennsylvania and Nebraska.  And I originally said there were only 3 states, however, there is one more – South Carolina.  And this one is definitely unique.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com


]]> Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last three episodes, I talked about California, Pennsylvania and Nebraska.  And I originally said there were only 3 states, however, there is one more – South Carolina.  And this one is definitely unique.   

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com


]]> Debra R Richardson Buzzsprout-5071478 Thu, 20 Aug 2020 07:00:00 -0400 865 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, South Carolina, non-resident withholding, state income tax 97 full false Episode 96: Do You Need to Collect the NC W-4NA Form When Setting Up New Vendors Episode 96: Do You Need to Collect the NC W-4NA Form When Setting Up New Vendors Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last two episodes, I talked about California and Pennsylvania.  This week is the State of Nebraska.  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

 

]]> Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last two episodes, I talked about California and Pennsylvania.  This week is the State of Nebraska.  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-4927577 Thu, 13 Aug 2020 07:00:00 -0400 1152 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, Nebraska, non-resident withholding, state income tax 96 full false Episode 95: Do You Need to Collect the PA REV-1832 Form When Setting Up New Vendors? Episode 95: Do You Need to Collect the PA REV-1832 Form When Setting Up New Vendors? Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment? Last week I talked about California – this week is the state of Pennsylvania.  

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

Link Resources: 


 

Music Credit:  www.purple-planet.com

]]> Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment? Last week I talked about California – this week is the state of Pennsylvania.  

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

Link Resources: 


 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4855397 Thu, 06 Aug 2020 07:00:00 -0400 781 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, Pennsylvania, non-resident withholding, state income tax 95 full false Episode 94: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? Episode 94: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


 

Music Credit:  www.purple-planet.com

]]> Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4767665 Thu, 30 Jul 2020 07:00:00 -0400 851 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, Canadian vendors 94 full false Episode 93: How To Setup Canadian Vendors Episode 93: How To Setup Canadian Vendors Do you have a Canadian Vendor to setup and need some resources to make sure you are verifying tax registration numbers, address formats, watch lists and banking information?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:  

Music Credit:  www.purple-planet.com

]]> Do you have a Canadian Vendor to setup and need some resources to make sure you are verifying tax registration numbers, address formats, watch lists and banking information?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:  

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4678391 Thu, 23 Jul 2020 07:00:00 -0400 1175 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, canadian vendors 93 full false Episode 92: 3 Tools to Help You Clean Your Vendor Master File Episode 92: 3 Tools to Help You Clean Your Vendor Master File Are you ready to clean your vendor master file and would like to hear about three tools can help you validate vendor data and find duplicate vendors?

 

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 


 

Music Credit:  www.purple-planet.com

]]> Are you ready to clean your vendor master file and would like to hear about three tools can help you validate vendor data and find duplicate vendors?

 

Keep listening.

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 


 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4571540 Thu, 16 Jul 2020 07:00:00 -0400 1166 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, vendor master file cleanup 92 full false Episode 91: 3 Critical Areas For AP To Focus On During a Merger or Acquisition Episode 91: 3 Critical Areas For AP To Focus On During a Merger or Acquisition Do you have an upcoming or are you living through a Merger or Acquisition of another companies Accounts Payable activity into yours?  My guest today Robert E Bendetti JR is a CPA and here to talk about what 3 critical areas you should be focusing on.

Topics Covered:

  • Learn what you should do first with their AP team before you start the merging processes
  • Learn Working Capital strategies with the new and also your existing vendors
  • Learn how you can protect both companies before and after a Merger & Acquisition

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   


 

Music Credit:  www.purple-planet.com

 

#stayhappy #accountspayable #puttingtheapinhappypodcast #podcast #vendorsetup #fraud #suppliermasterfile #vendormasterfile #technology #rpa #acquisition #merger

 

]]> Do you have an upcoming or are you living through a Merger or Acquisition of another companies Accounts Payable activity into yours?  My guest today Robert E Bendetti JR is a CPA and here to talk about what 3 critical areas you should be focusing on.

Topics Covered:

  • Learn what you should do first with their AP team before you start the merging processes
  • Learn Working Capital strategies with the new and also your existing vendors
  • Learn how you can protect both companies before and after a Merger & Acquisition

 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   


 

Music Credit:  www.purple-planet.com

 

#stayhappy #accountspayable #puttingtheapinhappypodcast #podcast #vendorsetup #fraud #suppliermasterfile #vendormasterfile #technology #rpa #acquisition #merger

 

]]> Debra R Richardson / Robert E Bendetti Jr Buzzsprout-4483658 Thu, 09 Jul 2020 07:00:00 -0400 2078 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, rpa, acquisition, merger 91 full false Episode 90: Machine Learning in Accounts Payable Episode 90: Machine Learning in Accounts Payable Wondering what Machine learning can do for Accounts Payable?  My guest today Mikko Hytönen, CEO of Dooap is here to share with you how you may already be using It, and if not, how you can start.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

]]> Wondering what Machine learning can do for Accounts Payable?  My guest today Mikko Hytönen, CEO of Dooap is here to share with you how you may already be using It, and if not, how you can start.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

]]> Debra R Richardson / Mikko Hytönen Buzzsprout-4387103 Thu, 02 Jul 2020 07:00:00 -0400 1934 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, machine learning ap automation 90 full false Episode 89: Why Sox Compliance Is Not Complete Protection Against Fraud Episode 89: Why Sox Compliance Is Not Complete Protection Against Fraud Reviewing an article from nsKnox on Sox compliance and why it is not enough to protect your company against fraud. Whether you are a public company and are required to follow Sox controls or chose voluntarily follow if you are a private company – this episode is for you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

]]> Reviewing an article from nsKnox on Sox compliance and why it is not enough to protect your company against fraud. Whether you are a public company and are required to follow Sox controls or chose voluntarily follow if you are a private company – this episode is for you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   


Music Credit:  www.purple-planet.com

]]> Debra R Richardson / Mikko Hytönen Buzzsprout-4305914 Thu, 25 Jun 2020 07:00:00 -0400 772 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, ap automation, sox, sox compliance, bec 89 full false Episode 88: Cyber Safety Education With CSNP Episode 88: Cyber Safety Education With CSNP Rhea Galsim is my podcast guest today and we are talking about CSNP,  a 501c3 Non-Profit organization that provides free cyber safety training for organizations and individuals.  If you are a Small to Medium-sized Business (SMB) that needs a free resource on cyber safety or you are individual that wants to get started or further their career in cybersecurity with an organization that has great content and skill resources 

Topics we discuss: 

  •  Her Volunteer Work with Non-Profit Cyber Safety Education CSNP
  • The mission of CSNP Chapters and Committees
  • Free Cyber Safety Resources offered by CSNP

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com


 

]]> Rhea Galsim is my podcast guest today and we are talking about CSNP,  a 501c3 Non-Profit organization that provides free cyber safety training for organizations and individuals.  If you are a Small to Medium-sized Business (SMB) that needs a free resource on cyber safety or you are individual that wants to get started or further their career in cybersecurity with an organization that has great content and skill resources 

Topics we discuss: 

  •  Her Volunteer Work with Non-Profit Cyber Safety Education CSNP
  • The mission of CSNP Chapters and Committees
  • Free Cyber Safety Resources offered by CSNP

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com


 

]]> Debra R Richardson / Rhea Galsim Buzzsprout-4202477 Thu, 18 Jun 2020 07:00:00 -0400 1134 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, cybersafety, csnp 88 full false Episode 87: Audits to Evaluate Cloud Based Software Providers for Your AP Automation Project Episode 87: Audits to Evaluate Cloud Based Software Providers for Your AP Automation Project If you are one of many AP teams that are now starting to look at implementing or upgrading AP Automation tools, then you need to listen to my guest Rhea Galsim.  She will discuss audits to evaluate cloud-based applications to protect your company from potential data breaches, how to reduce risks, and stay cyber safe using cloud applications. 

Topics Covered: 

  1. Soc 1 and Soc 2 Audits
  2. PCI Audits
  3. Frequency of Audits
  4. Password Managers
  5. Encryption Standards for Cloud-Based Email

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

·         More Podcasts/Blogs www.debrarrichardson.com

·         More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

]]> If you are one of many AP teams that are now starting to look at implementing or upgrading AP Automation tools, then you need to listen to my guest Rhea Galsim.  She will discuss audits to evaluate cloud-based applications to protect your company from potential data breaches, how to reduce risks, and stay cyber safe using cloud applications. 

Topics Covered: 

  1. Soc 1 and Soc 2 Audits
  2. PCI Audits
  3. Frequency of Audits
  4. Password Managers
  5. Encryption Standards for Cloud-Based Email

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

·         More Podcasts/Blogs www.debrarrichardson.com

·         More ideas?  Email me at debra@debrarrichardson.com 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4122335 Thu, 11 Jun 2020 07:00:00 -0400 2563 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, cybersafety, csnp 87 full false Episode 86: Don’t Make Your Vendor Self-Registration Portal Too Complicated or Vendors Won’t Register Episode 86: Don’t Make Your Vendor Self-Registration Portal Too Complicated or Vendors Won’t Register Back talking about vendor self-registration portals this week expanding on one of the three ways to increase vendor adoption I recommended in Episode 85:  by not making it complicated – or keeping it simple.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Back talking about vendor self-registration portals this week expanding on one of the three ways to increase vendor adoption I recommended in Episode 85:  by not making it complicated – or keeping it simple.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-4017032 Thu, 04 Jun 2020 07:00:00 -0400 1016 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, supplier portal, vendor portal, supplier adoption, vendor adoption 86 full false Episode 85: 3 Ways to Increase Vendor Adoption for Your Vendor Self-Registration Portal Episode 85: 3 Ways to Increase Vendor Adoption for Your Vendor Self-Registration Portal Vendor Self-Registration Portals as a result of the current Pandemic and what may be the new normal for Accounts Payable or AP may be getting a 2nd look.  Whether you are looking at implementing a Vendor Self Registration Portal, getting back to the stalled project, or looking to increase your adoption rates for your current portal – this episode is for you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Vendor Self-Registration Portals as a result of the current Pandemic and what may be the new normal for Accounts Payable or AP may be getting a 2nd look.  Whether you are looking at implementing a Vendor Self Registration Portal, getting back to the stalled project, or looking to increase your adoption rates for your current portal – this episode is for you.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3913217 Thu, 28 May 2020 07:00:00 -0400 947 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, supplier portal, vendor portal, supplier adoption, vendor adoption 85 full false Episode 84: Leveraging Invoice Fraud Tools to Fight Fraud in Vendor Changes Episode 84: Leveraging Invoice Fraud Tools to Fight Fraud in Vendor Changes Can you use a tool used to check for fraudulent invoices sent via email to check for fraud in vendor changes sent via email? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Can you use a tool used to check for fraudulent invoices sent via email to check for fraud in vendor changes sent via email? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3833717 Thu, 21 May 2020 07:00:00 -0400 863 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, ap automation, authentication, email fraud 84 full false Episode 83: Are Your Vendor Processes Manual? Here Are Automated Options for Authenticating Vendor Bank Change Requests Episode 83: Are Your Vendor Processes Manual? Here Are Automated Options for Authenticating Vendor Bank Change Requests I know that due to recent events many of you are putting in extra effort to convert check payment vendors to ACH/EFT.  Well, Cybercriminals also know and are taking advantage.  Think.Digital Partners have reported that hackers attacked the world’s businesses 22 million times between April 13th and April 19th. This episode I talk about ways you can automate authentication to avoid fraud when you are using a manual process to update your vendor bank details.  What do I mean by that?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> I know that due to recent events many of you are putting in extra effort to convert check payment vendors to ACH/EFT.  Well, Cybercriminals also know and are taking advantage.  Think.Digital Partners have reported that hackers attacked the world’s businesses 22 million times between April 13th and April 19th. This episode I talk about ways you can automate authentication to avoid fraud when you are using a manual process to update your vendor bank details.  What do I mean by that?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3666976 Thu, 14 May 2020 07:00:00 -0400 905 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, ap automation, authentication 83 full false Episode 82: Debra R Richardson and Diogène Ntirandekura Talk SAP S4 Hana Modules and the Vendor Master File Episode 82: Debra R Richardson and Diogène Ntirandekura Talk SAP S4 Hana Modules and the Vendor Master File Today I have Diogène Ntirandekura on the podcast talking SAP and how the Vendor Master File is affected by and affects the purchasing, inventory, and invoice processes.  Diogène is an SAP Consultant and SAP S4 Hana SME in multiple modules and gives us some insight, tips, and recommendations including how his goal is to curate a positive relationship between clients and consultants on the SAP project.  Now this will be interesting.  

 What We Discuss

  • How he contributes to his goal of SAP consultants and their clients having a positive relationship
  • Learn the purpose of the Material Master to control purchases
  • Common pain points he sees with clients implementing SAP S4 Hana
  • Why you shouldn’t hesitate and tips to make your migration to SAP S4 Hana project successful

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Today I have Diogène Ntirandekura on the podcast talking SAP and how the Vendor Master File is affected by and affects the purchasing, inventory, and invoice processes.  Diogène is an SAP Consultant and SAP S4 Hana SME in multiple modules and gives us some insight, tips, and recommendations including how his goal is to curate a positive relationship between clients and consultants on the SAP project.  Now this will be interesting.  

 What We Discuss

  • How he contributes to his goal of SAP consultants and their clients having a positive relationship
  • Learn the purpose of the Material Master to control purchases
  • Common pain points he sees with clients implementing SAP S4 Hana
  • Why you shouldn’t hesitate and tips to make your migration to SAP S4 Hana project successful

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3583474 Thu, 07 May 2020 07:00:00 -0400 3031 82 full false Episode 81: Debra R Richardson and Keith Wasnok Discuss Document Scanning, a Critical Part Of Your Business Continuity Plan Episode 81: Debra R Richardson and Keith Wasnok Discuss Document Scanning, a Critical Part Of Your Business Continuity Plan During the Global Shelter in place, requirements were you or your team stuck at home trying to do research on invoices or complex vendor requests, but the key data you needed was back at the office in your desk files or file cabinets?  Today I have on the podcast Keith Wasnok, and he is going to talk all about Document Scanning so that you can be prepared if you have to work remotely again.  

What We Discuss

  • Use cases during this pandemic that he has seen with his customers
  • The different level of services offered
  • What makes it easy for staff to retrieve documents
  • Security for accessing the documents

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

 

Music Credit:  www.purple-planet.com

]]> During the Global Shelter in place, requirements were you or your team stuck at home trying to do research on invoices or complex vendor requests, but the key data you needed was back at the office in your desk files or file cabinets?  Today I have on the podcast Keith Wasnok, and he is going to talk all about Document Scanning so that you can be prepared if you have to work remotely again.  

What We Discuss

  • Use cases during this pandemic that he has seen with his customers
  • The different level of services offered
  • What makes it easy for staff to retrieve documents
  • Security for accessing the documents

 Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3491704 Thu, 30 Apr 2020 07:00:00 -0400 1245 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, business continuity plan, bcp, tierfive, Keith Wasnok 81 full true Episode 80: The NIST Framework. Free Guidance to Manage and Reduce Cybersecurity Risk with Korinne Jackman Episode 80: The NIST Framework. Free Guidance to Manage and Reduce Cybersecurity Risk with Korinne Jackman As of the recording of this podcast, the third week of April, the world is still in varying stages of the Global Coronavirus pandemic and shelter in place requirements. Many companies and their AP teams were abruptly sent home to work whether the company or the employee was prepared to deal with, among other things,  the increased cybersecurity risks.  Today I have on the podcast, Korinne Jackman, who will explain in detail the NIST Framework that was designed to help companies of all sizes put a plan in place to better manage and reduce cybersecurity risk. 

What We Discuss

  • The Five Functions of the CORE.
  • The purpose of the recently added TIERS and PROFILE sections.
  • What tools and references NIST provides to help businesses apply this framework?
  • What are some of the policies should they include for AP Team Members working from home?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

NIST Links: 

]]> As of the recording of this podcast, the third week of April, the world is still in varying stages of the Global Coronavirus pandemic and shelter in place requirements. Many companies and their AP teams were abruptly sent home to work whether the company or the employee was prepared to deal with, among other things,  the increased cybersecurity risks.  Today I have on the podcast, Korinne Jackman, who will explain in detail the NIST Framework that was designed to help companies of all sizes put a plan in place to better manage and reduce cybersecurity risk. 

What We Discuss

  • The Five Functions of the CORE.
  • The purpose of the recently added TIERS and PROFILE sections.
  • What tools and references NIST provides to help businesses apply this framework?
  • What are some of the policies should they include for AP Team Members working from home?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

NIST Links: 

]]> Debra R Richardson Buzzsprout-3442255 Thu, 23 Apr 2020 07:00:00 -0400 2144 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, leadership, nist framework, Korinne Jackman 80 full false Episode 79: A Conversation with Dr. Germaine Walker on Leading a Highly Skilled Workforce, Cybersecurity and the Future of Remote Work Episode 79: A Conversation with Dr. Germaine Walker on Leading a Highly Skilled Workforce, Cybersecurity and the Future of Remote Work Today I am talking with self-proclaimed (but I agree) “Pretty Cool” Dr. Germaine Walker, Freelance Dr. of Cybersecurity, and author of The Book About IT Leadership That Is Not Really About IT - Managing the SMEs.   We discuss leadership, cybersecurity, motivating employees and tips on being safe while working remotely, working in the office or traveling.  

We discuss: 

  • How he found his passion for IT after his parents gave him one of the first computer video games 
  • His book The Book About IT Leadership That Is Not Really About IT - Managing the SMEs.   and why he wanted to make it more fun for the reader
  • His views on the future of working remotely 
  • His secret for leadership to manage a highly intelligent workforce 
  • Why cybersecurity training is important and how to make it fun while improving the comprehension
  • Security tips when working remotely during shelter in place requirements and beyond

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Today I am talking with self-proclaimed (but I agree) “Pretty Cool” Dr. Germaine Walker, Freelance Dr. of Cybersecurity, and author of The Book About IT Leadership That Is Not Really About IT - Managing the SMEs.   We discuss leadership, cybersecurity, motivating employees and tips on being safe while working remotely, working in the office or traveling.  

We discuss: 

  • How he found his passion for IT after his parents gave him one of the first computer video games 
  • His book The Book About IT Leadership That Is Not Really About IT - Managing the SMEs.   and why he wanted to make it more fun for the reader
  • His views on the future of working remotely 
  • His secret for leadership to manage a highly intelligent workforce 
  • Why cybersecurity training is important and how to make it fun while improving the comprehension
  • Security tips when working remotely during shelter in place requirements and beyond

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-3314986 Thu, 16 Apr 2020 07:00:00 -0400 2060 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, cybersecurity, leadership, Dr Germaine Walker, remote work, Happenstance LLC, 79 full false Episode 78: Pain Points and Challenges in Source to Pay and Purchase to Pay. 2020 Survey Results From Consider Solutions Episode 78: Pain Points and Challenges in Source to Pay and Purchase to Pay. 2020 Survey Results From Consider Solutions Today I have Dan French, CEO of Consider Solutions on the podcast to talk about survey results that give insights on the global end-to-end Source to Pay process including pain points and whether management is focusing on those pain points.  Dan also talks about what role behavior plays and what surprised or assured him in the results.

  •  Is technology the silver bullet?
  • What role does behavior play in technology implementations?
  • Is management focusing on the same pain points as their groups?
  • Why is there a criticality of Vendor Master Data?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Today I have Dan French, CEO of Consider Solutions on the podcast to talk about survey results that give insights on the global end-to-end Source to Pay process including pain points and whether management is focusing on those pain points.  Dan also talks about what role behavior plays and what surprised or assured him in the results.

  •  Is technology the silver bullet?
  • What role does behavior play in technology implementations?
  • Is management focusing on the same pain points as their groups?
  • Why is there a criticality of Vendor Master Data?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3272971 Thu, 09 Apr 2020 07:00:00 -0400 1495 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, technology, apautomation, p2p, source to pay, consider solutions, dan french 78 full false Episode 77: AP Automation and Social Distancing Episode 77: AP Automation and Social Distancing As we all continue to navigate home and professional life due to Social Distancing requirements amid uncertain times the ability to perform work at home can be a concern for Accounts Payable Leaders and Professionals.  

Today I have a guest Karim M Jinnah and AP Automation Business Advisor from Yooz, Inc.  Yooz, Inc is a leading cloud-based automation solution provider, that was recognized as one of the Top 10 Accounting Solutions by CFO Tech Outlook in 2018, 2019 and 2020, and as Best P2P Solution by Fintech Breakthrough Awards also in 2018, 2019, and 2020.  If you want to know what AP Automation is doing for those who have it and how you can get it, then this is the episode for you. 

Keep listening.      

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> As we all continue to navigate home and professional life due to Social Distancing requirements amid uncertain times the ability to perform work at home can be a concern for Accounts Payable Leaders and Professionals.  

Today I have a guest Karim M Jinnah and AP Automation Business Advisor from Yooz, Inc.  Yooz, Inc is a leading cloud-based automation solution provider, that was recognized as one of the Top 10 Accounting Solutions by CFO Tech Outlook in 2018, 2019 and 2020, and as Best P2P Solution by Fintech Breakthrough Awards also in 2018, 2019, and 2020.  If you want to know what AP Automation is doing for those who have it and how you can get it, then this is the episode for you. 

Keep listening.      

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-3126580 Thu, 02 Apr 2020 07:00:00 -0400 2047 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, confirmation, covid-19, coronavirus, ap automation, get yooz, yooz, social distancing 77 full false Episode 76: Working Remotely? How Vendor Self-Registration Portals Can Help Episode 76: Working Remotely? How Vendor Self-Registration Portals Can Help Are you working remotely and find that processing Accounts Payable Vendor requests take longer and are harder complete when you are not in the office?  Let’s take a look at Vendor Self-Registration Portals and see how they can help you and your teamwork better remotely. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

BjNBgqaqpyUSK8amLZc4

]]> Are you working remotely and find that processing Accounts Payable Vendor requests take longer and are harder complete when you are not in the office?  Let’s take a look at Vendor Self-Registration Portals and see how they can help you and your teamwork better remotely. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

BjNBgqaqpyUSK8amLZc4

]]> Debra R Richardson Buzzsprout-3128020 Thu, 26 Mar 2020 07:00:00 -0400 874 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, confirmation, authentication, covid-19, coronavirus #remotework 76 full false Episode 75: Working Remotely? Confirming Vendor Changes When You Can’t Make That Phone Call Episode 75: Working Remotely? Confirming Vendor Changes When You Can’t Make That Phone Call Is both your Accounts Payable (AP) Vendor team AND vendor working from home due to the coronavirus COVID-19?  What do you do when you have vendor changes and can’t make that confirmation? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Is both your Accounts Payable (AP) Vendor team AND vendor working from home due to the coronavirus COVID-19?  What do you do when you have vendor changes and can’t make that confirmation? 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-3051961 Thu, 19 Mar 2020 07:00:00 -0400 735 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, confirmation, authentication, covid-19, coronavirus 75 full false Episode 74: AP Vendor Team Working from Home? Stay Productive With 4 KPIs Today Episode 74: AP Vendor Team Working from Home? Stay Productive With 4 KPIs Today Are you and/or your Accounts Payable (AP) Vendor team working from home due to the coronavirus COVID-19?  Want to know how to track productivity so you can prove your or your team are rock stars at home?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Are you and/or your Accounts Payable (AP) Vendor team working from home due to the coronavirus COVID-19?  Want to know how to track productivity so you can prove your or your team are rock stars at home?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2986456 Thu, 12 Mar 2020 07:00:00 -0400 1058 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, kpi , covid-19, coronavirus 74 full false Episode 73: Privacy Laws and Vendor Data – You Need to Check Episode 73: Privacy Laws and Vendor Data – You Need to Check The New York Shield Act will go into effect on March 21, 2020, for the State of New York residents.  The California Consumer Privacy Act (CCPA) began enforcement on January 1, 2020, for the State of California residents and General Data Protection Regulation (GDPR)  began enforcement in May 2018 for residents in EEA countries.   What does that have to do with Vendor Maintenance?  Let’s find out. 

Keep listening..

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> The New York Shield Act will go into effect on March 21, 2020, for the State of New York residents.  The California Consumer Privacy Act (CCPA) began enforcement on January 1, 2020, for the State of California residents and General Data Protection Regulation (GDPR)  began enforcement in May 2018 for residents in EEA countries.   What does that have to do with Vendor Maintenance?  Let’s find out. 

Keep listening..

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2910424 Thu, 05 Mar 2020 07:00:00 -0500 743 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, payments, p2p, CCPA, GDPR, New York Shield Act 73 full false Episode 72: Protect Yourself from an Email Scam Today Episode 72: Protect Yourself from an Email Scam Today Cybercriminals are evolving their fraud tactics every day to get fraudulent payments.  Next hear about what actions companies took against two employees that fell for scams and what you can do to protect yourself.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Cybercriminals are evolving their fraud tactics every day to get fraudulent payments.  Next hear about what actions companies took against two employees that fell for scams and what you can do to protect yourself.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2856178 Thu, 27 Feb 2020 07:00:00 -0500 1224 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, employee fraud, occupational fraud, business email compromise, bec, phishing 72 full false Episode 71: It’s Not All About Rebates – How I Made AP More Efficient Using Commercial Cards Episode 71: It’s Not All About Rebates – How I Made AP More Efficient Using Commercial Cards If you are wondering how commercial card programs can make Accounts Payable more efficient this is the podcast for you.  I am going to talk about a part of my journey as an AP Manager and how I used commercial cards – and no, it’s not all about rebates.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> If you are wondering how commercial card programs can make Accounts Payable more efficient this is the podcast for you.  I am going to talk about a part of my journey as an AP Manager and how I used commercial cards – and no, it’s not all about rebates.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2759266 Thu, 20 Feb 2020 07:00:00 -0500 1381 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, commercial cards, pcards, virtual cards 71 full false Episode 70: Let’s Get Happy About Brexit and Accounts Payable with Heather Peters Episode 70: Let’s Get Happy About Brexit and Accounts Payable with Heather Peters There’s a Putting in the AP in Happy and now there is Happy AP in the UK.  My podcast guest today is the founder of Happy AP and she is talking about something that will make AP teams across the pond Happy, at least for this year, about “Brexit” and how she found her “Happy” in two AP activities that you may not equate with making you happy – but she did.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> There’s a Putting in the AP in Happy and now there is Happy AP in the UK.  My podcast guest today is the founder of Happy AP and she is talking about something that will make AP teams across the pond Happy, at least for this year, about “Brexit” and how she found her “Happy” in two AP activities that you may not equate with making you happy – but she did.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> http://www.debrarrichardson.com Debra R Richardson Buzzsprout-2731810 Thu, 13 Feb 2020 07:00:00 -0500 1529 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, Brexit, happy ap, heather peters 70 full false Episode 69: You Need Vendor Maintenance Team Meetings and Here’s A Recommended Agenda Episode 69: You Need Vendor Maintenance Team Meetings and Here’s A Recommended Agenda Another meeting?  If you don’t currently have a recurring meeting with your Vendor team today’s episode will tell why you need one and give you a framework for keeping it structured and productive.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Another meeting?  If you don’t currently have a recurring meeting with your Vendor team today’s episode will tell why you need one and give you a framework for keeping it structured and productive.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2632606 Thu, 06 Feb 2020 07:00:00 -0500 949 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, team meetings 69 full false Episode 68: Create Your Vendor Onboarding Policy – A Must Have for Vendor Maintenance Episode 68: Create Your Vendor Onboarding Policy – A Must Have for Vendor Maintenance If you’re working in Accounts Payable (AP) Vendor Maintenance and your department does not have a Vendor Onboarding Policy or a section in the Accounts Payable Policy to address the onboarding of vendors – now is your chance. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> If you’re working in Accounts Payable (AP) Vendor Maintenance and your department does not have a Vendor Onboarding Policy or a section in the Accounts Payable Policy to address the onboarding of vendors – now is your chance. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2486123 Thu, 30 Jan 2020 07:00:00 -0500 1213 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, vendor portal, supplier portal, vendor policy 68 full false Episode 67: Implementing a Vendor Self-Registration Portal? Tips to Get Your Vendor Master File Ready Episode 67: Implementing a Vendor Self-Registration Portal? Tips to Get Your Vendor Master File Ready Cleaning your Vendor Master File (VMF) is something that we all know needs to be done, however, it can easily be pushed aside to focus on other activities that save time or money or generate revenue such as Accounts Payable (AP) automation projects or a discount program.  That is until you finally get approval for that vendor self-registration portal and happily, your focus finally turns to the VMF.  Here are some tips to get ready.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Cleaning your Vendor Master File (VMF) is something that we all know needs to be done, however, it can easily be pushed aside to focus on other activities that save time or money or generate revenue such as Accounts Payable (AP) automation projects or a discount program.  That is until you finally get approval for that vendor self-registration portal and happily, your focus finally turns to the VMF.  Here are some tips to get ready.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2465456 Thu, 23 Jan 2020 07:00:00 -0500 961 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, vendor portal, supplier portal, ap automation 67 full false Episode 66: Cybersecurity from an Accounts Payable Manager’s View Episode 66: Cybersecurity from an Accounts Payable Manager’s View Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and today we are continuing with Part 2 of our interview.  Part 1 was AP Automation and on today’s episode we are talking Cybersescurity.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and today we are continuing with Part 2 of our interview.  Part 1 was AP Automation and on today’s episode we are talking Cybersescurity.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2416346 Thu, 16 Jan 2020 07:00:00 -0500 901 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, bec, Debbie Kirby, accounts payable manager, technology, cybersecurity, vendor portal 66 full false Episode 65: Skills to Learn from a Technology Minded Accounts Payable Manager Episode 65: Skills to Learn from a Technology Minded Accounts Payable Manager Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and we are talking about what it takes as an AP manager to be successful with AP Automation projects. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 Debbie Kirby LinkedIn:  https://www.linkedin.com/in/debbie-kirby-b0740613/ 

 Music Credit:  www.purple-planet.com

]]> Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and we are talking about what it takes as an AP manager to be successful with AP Automation projects. 

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 Debbie Kirby LinkedIn:  https://www.linkedin.com/in/debbie-kirby-b0740613/ 

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2416307 Thu, 09 Jan 2020 07:00:00 -0500 1148 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, bec, Debbie Kirby, accounts payable manager, technology, ap automation 65 full false Episode 64: Lessons Learned From One Government Incident to Prevent Employee Fraud Episode 64: Lessons Learned From One Government Incident to Prevent Employee Fraud Today we are going to talk about the lessons we can learn from an incident where an employee stole millions of dollars via ach, wire transfers and credit card payments over a 3 year period before being caught.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Free download:  Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> Today we are going to talk about the lessons we can learn from an incident where an employee stole millions of dollars via ach, wire transfers and credit card payments over a 3 year period before being caught.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Free download:  Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson Buzzsprout-2334557 Thu, 02 Jan 2020 07:00:00 -0500 1071 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, employee fraud, occupational fraud 64 full false Episode 63: Best Practices for Accounts Payable vs Accounts Receivable Episode 63: Best Practices for Accounts Payable vs Accounts Receivable Today’s episode is based on a guest blog post by Tesorio and it talks about the differences between Accounts Payable and Accounts Receivable and the best practices to help your company manage both sides since they are both critical to business health.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Free download:  Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Today’s episode is based on a guest blog post by Tesorio and it talks about the differences between Accounts Payable and Accounts Receivable and the best practices to help your company manage both sides since they are both critical to business health.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Free download:  Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2333042 Thu, 26 Dec 2019 07:00:00 -0500 1037 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, accounts receivable, tesorio 63 full false Episode 62: 3 Scenarios for One-Time Vendors Episode 62: 3 Scenarios for One-Time Vendors Today’s episode is on One-Time Vendors.  Not only 3 scenarios that I think should be a One-time vendor, but also some considerations with your Accounting System or ERP and your vendor setup process.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Today’s episode is on One-Time Vendors.  Not only 3 scenarios that I think should be a One-time vendor, but also some considerations with your Accounting System or ERP and your vendor setup process.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-2284502 Thu, 19 Dec 2019 07:00:00 -0500 833 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, one-time vendor 62 full false Episode 61: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2020 Episode 61: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2020 Today we have a guest Geoffrey Simpson a Ph.D. student in Cyber Security who is also launching a startup called Breach Management, LLC.  Do you know which Top 3 Fraud Risks you need to watch out for in 2020?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Today we have a guest Geoffrey Simpson a Ph.D. student in Cyber Security who is also launching a startup called Breach Management, LLC.  Do you know which Top 3 Fraud Risks you need to watch out for in 2020?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-2254169 Thu, 12 Dec 2019 07:00:00 -0500 2073 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, business email compromise, bec, spear phishing, usb 61 full false Episode 60: How Vendor Maintenance May Need to Prepare in 2020 for the Expected IRS 1099-NEC Form Episode 60: How Vendor Maintenance May Need to Prepare in 2020 for the Expected IRS 1099-NEC Form Are you and your Vendor Team getting ready for 2020?  Let’s talk about the IRS 1099-NEC form!   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Are you and your Vendor Team getting ready for 2020?  Let’s talk about the IRS 1099-NEC form!   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-2224832 Thu, 05 Dec 2019 07:00:00 -0500 777 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, payments, p2p, w-9, w9, 1099-MISC, 1099-NEC, IRS 60 full false Episode 59: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2020 Episode 59: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2020 Are you and your Vendor Team getting ready for 2020?  I have 4 questions you should ask of the vendor's setup & Maintenance process for the new year.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

 

]]> Are you and your Vendor Team getting ready for 2020?  I have 4 questions you should ask of the vendor's setup & Maintenance process for the new year.   

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

 

Music Credit:  www.purple-planet.com

 

]]> Debra R Richardson Buzzsprout-2181611 Wed, 27 Nov 2019 14:00:00 -0500 1016 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, payments, p2p, w-9, w9 59 full false Episode 58: Responses to the 3 Most Frequent Reasons Given to Not Submit a W-9 During Year-End Episode 58: Responses to the 3 Most Frequent Reasons Given to Not Submit a W-9 During Year-End We have all been there.  It’s that time of year (or not) and thought it would be a great time to talk about three of the most frequent questions AP Vendor Maintenance gets from vendors and internal employees when they do not want to submit a W-9.  Let see if you agree with my list.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

]]> We have all been there.  It’s that time of year (or not) and thought it would be a great time to talk about three of the most frequent questions AP Vendor Maintenance gets from vendors and internal employees when they do not want to submit a W-9.  Let see if you agree with my list.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-2124366 Thu, 21 Nov 2019 07:00:00 -0500 934 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, payments, p2p, w-9, w9 58 full false Episode 57: How Well Does Pre-Notification Protect Your Company from Fraudulent Vendor ACH Payments? Episode 57: How Well Does Pre-Notification Protect Your Company from Fraudulent Vendor ACH Payments? Can Accounts Payable team members spot phishing attempts 100% of the time?  They get sick and come into work, they are rushed, it’s month-end, they are worried, distracted.  Add authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payment.  That means you need to verify the vendor's name matches the account holder’s name of the bank account. Can you do that with a Pre-Notification?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

]]> Can Accounts Payable team members spot phishing attempts 100% of the time?  They get sick and come into work, they are rushed, it’s month-end, they are worried, distracted.  Add authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payment.  That means you need to verify the vendor's name matches the account holder’s name of the bank account. Can you do that with a Pre-Notification?

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

]]> Debra R Richardson Buzzsprout-1980163 Thu, 14 Nov 2019 07:00:00 -0500 986 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, payments, p2p, prenote, prenotification, ach 57 full false Episode 56: Charity Fraud in 2019 - Don't Send Crooks Money on Giving Tuesday Episode 56: Charity Fraud in 2019 - Don't Send Crooks Money on Giving Tuesday What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Educate/Activities

Research and Validate

Other 

 

Music Credit:  www.purple-planet.com

]]> What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Educate/Activities

Research and Validate

Other 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1979596 Thu, 07 Nov 2019 07:00:00 -0500 1039 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, duplicate vendors, charityfraudawarenessweek, charity, fake charities 56 full false Episode 55: Digital Employees in Accounts Payable - Two Use Cases for Robotics Process Automation (RPA) Episode 55: Digital Employees in Accounts Payable - Two Use Cases for Robotics Process Automation (RPA) Wilton White of Diversified Robotic is making a return to the podcast with two Robotics Process Automation (RPA) use cases and he also tells you how to avoid “Bot Abandonment” – Yes that is a thing.  Make sure you stay tuned through the end since Wilton has a special offer for all Putting the AP in hAPpy Podcast listeners! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Diversified Robotic Listener Offer:  www.apinhappy.diversifiedrobotic.com 

 

Music Credit:  www.purple-planet.com

]]> Wilton White of Diversified Robotic is making a return to the podcast with two Robotics Process Automation (RPA) use cases and he also tells you how to avoid “Bot Abandonment” – Yes that is a thing.  Make sure you stay tuned through the end since Wilton has a special offer for all Putting the AP in hAPpy Podcast listeners! 

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Diversified Robotic Listener Offer:  www.apinhappy.diversifiedrobotic.com 

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1951014 Thu, 31 Oct 2019 07:00:00 -0400 1597 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, robotics process automation, rpa, vendor master file scrub, vendor master file clean-up, 55 full false Episode 54: How to Collect Vendor W-9s Before Year-End Episode 54: How to Collect Vendor W-9s Before Year-End Do you and your team find yourselves near Year-End with W-9s to collect?  I have a strategy that will get that W-9 collect or protect your company from payments without the W-9.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Do you and your team find yourselves near Year-End with W-9s to collect?  I have a strategy that will get that W-9 collect or protect your company from payments without the W-9.  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson Buzzsprout-1915358 Thu, 24 Oct 2019 07:00:00 -0400 823 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9, vendor master file scrub, vendor master file clean-up, 54 full false Episode 53: Merger or Acquisition? 5 Steps to Merge Vendors into Your Vendor Master File Episode 53: Merger or Acquisition? 5 Steps to Merge Vendors into Your Vendor Master File Did your company acquire or merge with a different company and now in addition to your current vendor master file – you have a whole new set up vendors to worry about?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Did your company acquire or merge with a different company and now in addition to your current vendor master file – you have a whole new set up vendors to worry about?  

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1874888 Thu, 17 Oct 2019 07:00:00 -0400 988 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, merger, acquisition 53 full false Episode 52: Accounts Payable or Procurement? Owning the Vendor Master File Episode 52: Accounts Payable or Procurement? Owning the Vendor Master File Who should own the Vendor Master File?  Accounts Payable or AP, or Procurement the Purchasing or Sourcing Team?  Listen until the end to see what % of companies have the vendor master file owned by Accounts Payable.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Who should own the Vendor Master File?  Accounts Payable or AP, or Procurement the Purchasing or Sourcing Team?  Listen until the end to see what % of companies have the vendor master file owned by Accounts Payable.  

Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1819192 Sat, 05 Oct 2019 16:00:00 -0400 1158 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, procurement, sourcing 52 full false Episode 51: 9 Ways To Collect Missing Vendor Email Addresses to Update the Vendor Master File Episode 51: 9 Ways To Collect Missing Vendor Email Addresses to Update the Vendor Master File Today’s episode will highlight a common issue in vendor master files.  A valid vendor email address.   

I have 9 tips that you will want to hear to find those missing Vendor Email Addresses.  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Today’s episode will highlight a common issue in vendor master files.  A valid vendor email address.   

I have 9 tips that you will want to hear to find those missing Vendor Email Addresses.  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1786066 Thu, 03 Oct 2019 07:00:00 -0400 911 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file 51 full false Episode 50: How to Prevent or Eliminate Duplicate Vendors in Your Vendor Master File Episode 50: How to Prevent or Eliminate Duplicate Vendors in Your Vendor Master File On today’s episode, I am talking about duplicate vendors.  Yes, the internal threat that can cause duplicate payments and be an indicator of fraud in the vendor master file.   

Do you have processes in place to avoid adding duplicate vendors to your Vendor Master File or to find existing duplicate vendors?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> On today’s episode, I am talking about duplicate vendors.  Yes, the internal threat that can cause duplicate payments and be an indicator of fraud in the vendor master file.   

Do you have processes in place to avoid adding duplicate vendors to your Vendor Master File or to find existing duplicate vendors?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:    

]]> Debra R Richardson Buzzsprout-1769671 Thu, 26 Sep 2019 07:00:00 -0400 999 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, duplicate vendors 50 full false Episode 49: Best Practices to Protect Your Vendors’ Sensitive Data from being Exposed on Desks, Printers and File Cabinets Episode 49: Best Practices to Protect Your Vendors’ Sensitive Data from being Exposed on Desks, Printers and File Cabinets For those of you with partially or fully manual vendor setup and maintenance processes, you may receive a vendor packet complete with the required supporting documentation to setup a new vendor or change an existing vendor.   

Are you protecting the vendor sensitive personal information contained on those forms?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> For those of you with partially or fully manual vendor setup and maintenance processes, you may receive a vendor packet complete with the required supporting documentation to setup a new vendor or change an existing vendor.   

Are you protecting the vendor sensitive personal information contained on those forms?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1733668 Thu, 19 Sep 2019 07:00:00 -0400 1115 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9, employer identification number, ein, social security number, ssn, cybersecurity 19 full false Episode 48: 6 Scenarios When You Should Return an IRS Form W-9 to the Vendor for Correction Episode 48: 6 Scenarios When You Should Return an IRS Form W-9 to the Vendor for Correction For many Vendor Maintenance teams today, the vendor setup process is still fully or partially manual, and the collection of an accurate IRS Form W-9 from the vendor can be a challenge.  

Today I have 6 Scenarios when you should return a W-9 to the Vendor for Correction and a discount code to get help with collecting W-9’s.  So keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> For many Vendor Maintenance teams today, the vendor setup process is still fully or partially manual, and the collection of an accurate IRS Form W-9 from the vendor can be a challenge.  

Today I have 6 Scenarios when you should return a W-9 to the Vendor for Correction and a discount code to get help with collecting W-9’s.  So keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1672810 Thu, 12 Sep 2019 07:00:00 -0400 929 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9, vendor master file scrub, vendor master file clean-up, employer identification number, ein 48 full false Episode 47: Should We Require EINs vs SSNs From Our IRS Reportable Vendors to Reduce the Risk in our Vendor Master File? Episode 47: Should We Require EINs vs SSNs From Our IRS Reportable Vendors to Reduce the Risk in our Vendor Master File? We keep hearing in the news when companies have experienced a breach either due to malware, ransomware or social engineering.  To reduce the potential for fraud some companies, may even yours, have removed vendor banking from the Accounting System/ERP completely.  

Can we do the same with Vendor SSNs?  And how can you get help with your W-9’s and use a discount code to save?  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 AUTHENTICATION. VALIDATION. MANAGEMENT. TM eGuide or Toolkit

 

Music Credit:  www.purple-planet.com

]]> We keep hearing in the news when companies have experienced a breach either due to malware, ransomware or social engineering.  To reduce the potential for fraud some companies, may even yours, have removed vendor banking from the Accounting System/ERP completely.  

Can we do the same with Vendor SSNs?  And how can you get help with your W-9’s and use a discount code to save?  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 AUTHENTICATION. VALIDATION. MANAGEMENT. TM eGuide or Toolkit

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1637425 Thu, 05 Sep 2019 07:00:00 -0400 848 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9, vendor master file scrub, vendor master file clean-up, employer identification number, ein 47 full false Episode 46: IRS B-Notices Are Coming! It's Time to Clean Your Vendor Master File Episode 46: IRS B-Notices Are Coming! It's Time to Clean Your Vendor Master File Are you getting ready for the IRS B-Notices that are soon to be heading your way?  Are you dreading that because you know your Vendor Master File is in need of some help?  

What steps should you take to Clean Your Vendor Master File?  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. 

Links mentioned in the podcast: 

]]> Are you getting ready for the IRS B-Notices that are soon to be heading your way?  Are you dreading that because you know your Vendor Master File is in need of some help?  

What steps should you take to Clean Your Vendor Master File?  Keep listening. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. 

Links mentioned in the podcast: 

]]> Debra R Richardson Buzzsprout-1601401 Thu, 29 Aug 2019 07:00:00 -0400 884 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9, vendor master file scrub, vendor master file clean-up, IRS B-Notices 46 full false Episode 45: 7 Validations Using the Data from the IRS W-9 Form Episode 45: 7 Validations Using the Data from the IRS W-9 Form You require and successfully collected the W-9.  Yay!  Are you performing the recommended validations? I have 7 to share with you.  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> You require and successfully collected the W-9.  Yay!  Are you performing the recommended validations? I have 7 to share with you.  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson Buzzsprout-1585501 Thu, 22 Aug 2019 07:00:00 -0400 906 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, supplier setup, supplier master file, w-9, IRS w-9 45 full false Episode 44: Get Help Collecting W-9s from Your Vendors and What We Already Know About the IRS 1099-NEC Episode 44: Get Help Collecting W-9s from Your Vendors and What We Already Know About the IRS 1099-NEC Ever thought of automating your W-9 collection process?  Listen to the podcast where guest John Croyle, Founder, W9 Manager talks about how he solved what can be a year-end headache and get information on the IRS 1099-NEC. Stay tuned until the end for a listener only bonus! 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Ever thought of automating your W-9 collection process?  Listen to the podcast where guest John Croyle, Founder, W9 Manager talks about how he solved what can be a year-end headache and get information on the IRS 1099-NEC. Stay tuned until the end for a listener only bonus! 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2e811f6b0e7300010be64a Thu, 15 Aug 2019 07:30:00 -0400 2097 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, irs, w-9, 1099-MISC, 1099-NEC, quickbooks, W9 Manager,smb 44 full false Episode 43: Segregation of Duties in the Accounts Payable Vendor Payment Cycle for Small to Medium Sized Businesses (SMBs) Episode 43: Segregation of Duties in the Accounts Payable Vendor Payment Cycle for Small to Medium Sized Businesses (SMBs) The Public Company Accounting Oversight Board PCAOB defined Segregation of Duties as “Assigning different people the responsibilities of authorizing transactions, recording transactions, and maintaining custody of assets is intended to reduce the opportunities to allow any person to be in a position to both perpetrate and conceal errors or fraud in the normal course of his or her duties.”

So, what do you do if you company does not have enough employees to comply with Segregation of Duties?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> The Public Company Accounting Oversight Board PCAOB defined Segregation of Duties as “Assigning different people the responsibilities of authorizing transactions, recording transactions, and maintaining custody of assets is intended to reduce the opportunities to allow any person to be in a position to both perpetrate and conceal errors or fraud in the normal course of his or her duties.”

So, what do you do if you company does not have enough employees to comply with Segregation of Duties?  Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2e80f8fcb18b0001bd6fb6 Thu, 08 Aug 2019 07:30:00 -0400 832 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, fraud, segregation of duties, smb, pcoab 43 full false Episode 42: Send a Notification to Vendors After Updates in the Vendor Master File Episode 42: Send a Notification to Vendors After Updates in the Vendor Master File Each time I make a change to any of my personal accounts online, I receive a notification that at a minimum, says a change was made to my account and if I didn’t initiate the change, to contact them (hopefully not via a link in the email). Some sites go as far as preventing the change unless I confirm through email or go to the account and change a setting first (thanks Google :-)). 

Coming up next how you can implement the same in your Vendor Setup & Maintenance Process. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com 

]]> Each time I make a change to any of my personal accounts online, I receive a notification that at a minimum, says a change was made to my account and if I didn’t initiate the change, to contact them (hopefully not via a link in the email). Some sites go as far as preventing the change unless I confirm through email or go to the account and change a setting first (thanks Google :-)). 

Coming up next how you can implement the same in your Vendor Setup & Maintenance Process. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com 

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2e801cb2bd6d00011e8854 Thu, 01 Aug 2019 07:47:31 -0400 889 Stay happy, accounts payable, putting the ap in happy podcast, podcast, vendor setup, vendor master file, supplier setup, master vendor file 42 full false Episode 41: One Reason to Switch to a Substitute Form W-9 Episode 41: One Reason to Switch to a Substitute Form W-9 Even though the IRS has revised the W-9 form again (the latest version dated October 2018), Accounts Payable (AP) professionals know that the form needs to be collected in order to add a new vendor or in some scenarios, to update existing vendors. And, according to a recent survey by an AP Solutions company, more than two-thirds of AP professionals are validating the Legal Name and Tax ID on the W-9 by performing an IRS TIN Match.  

What’s more, vendors know the IRS Form W-9 is a requirement.  They will provide and even prepare in advance anticipating the ask.  

So why would your company want to take advantage of the IRS acceptance to develop and use your own Substitute Form W-9? Listen to find out.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Even though the IRS has revised the W-9 form again (the latest version dated October 2018), Accounts Payable (AP) professionals know that the form needs to be collected in order to add a new vendor or in some scenarios, to update existing vendors. And, according to a recent survey by an AP Solutions company, more than two-thirds of AP professionals are validating the Legal Name and Tax ID on the W-9 by performing an IRS TIN Match.  

What’s more, vendors know the IRS Form W-9 is a requirement.  They will provide and even prepare in advance anticipating the ask.  

So why would your company want to take advantage of the IRS acceptance to develop and use your own Substitute Form W-9? Listen to find out.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

 Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2e80ae6b0e7300010bdcce Thu, 25 Jul 2019 08:30:00 -0400 885 Stay happy, accounts payable, putting the ap in happy podcast, podcast vendor setup, irs w-9, w-9 41 full false Episode 40: What Stuck Out from the News Article that Could Have Detected Fraud Faster in One Business Email Compromise (BEC) Incident Episode 40: What Stuck Out from the News Article that Could Have Detected Fraud Faster in One Business Email Compromise (BEC) Incident If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2e76b5a542850001209ba7 Thu, 18 Jul 2019 07:16:13 -0400 875 Stay happy, accounts payable, fraud, fraud prevention, ap automation, business email compromise, bec, ap statement review, ap, church fraud 40 full false Episode 39: SMBs – Don’t Miss This Cost Friendly, Task Driven Approach to Implement Robotics Process Automation (RPA) to Scale and Stay Competitive Episode 39: SMBs – Don’t Miss This Cost Friendly, Task Driven Approach to Implement Robotics Process Automation (RPA) to Scale and Stay Competitive If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.  

Stick around for a special offer only given to the Putting the AP in hAPpy Podcast listeners! 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> If you are a small or medium-sized business, you do not want to miss this episode.  I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.  

Stick around for a special offer only given to the Putting the AP in hAPpy Podcast listeners! 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d2728dce919540001d9ca37 Thu, 11 Jul 2019 08:34:33 -0400 1984 stayhappy,accountspayable,diversifiedrobotic,rpa,roboticsprocessautomation,digitalemployee,apautomation,fraud prevention 39 full false Episode 38: Get Your Vendor Setup & Maintenance Desktop Procedures in Order Episode 38: Get Your Vendor Setup & Maintenance Desktop Procedures in Order Based on my experience as an AP Manager for both medium and large-sized companies, I know firsthand that creating and updating desktop procedures can be a very tedious process.  The benefits though, which include increased adoption of fraud prevention processes, do outweigh the drawbacks. 

Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud.  And talk about how to get a New Vendor Add Desktop Procedure Template to get you and your team started.  Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  • AUTHENTICATION. VALIDATION. MANAGEMENT. TM eGuide or Toolkit
  • Read the Blog “Get Your Vendor Setup & Maintenance Desktop Procedures in Order”
  • Click here to learn more about the Ready to Customize Munis Desktop Procedures
  • Click here to subscribe and Download a New Vendor Add Desktop Procedure Template. Includes steps for TinCheck.com, SAM Exclusion List, and the Federal Reserve to validate Bank routing numbers! 
  • More ideas?  Email me at debra@debrarrichardson.com
]]> Based on my experience as an AP Manager for both medium and large-sized companies, I know firsthand that creating and updating desktop procedures can be a very tedious process.  The benefits though, which include increased adoption of fraud prevention processes, do outweigh the drawbacks. 

Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud.  And talk about how to get a New Vendor Add Desktop Procedure Template to get you and your team started.  Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud. 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  • AUTHENTICATION. VALIDATION. MANAGEMENT. TM eGuide or Toolkit
  • Read the Blog “Get Your Vendor Setup & Maintenance Desktop Procedures in Order”
  • Click here to learn more about the Ready to Customize Munis Desktop Procedures
  • Click here to subscribe and Download a New Vendor Add Desktop Procedure Template. Includes steps for TinCheck.com, SAM Exclusion List, and the Federal Reserve to validate Bank routing numbers! 
  • More ideas?  Email me at debra@debrarrichardson.com
]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d1c0a38463602000111ac71 Wed, 03 Jul 2019 07:30:00 -0400 1290 Accounts payable, vendor setup, vendor master file, supplier setup, vendor onboarding, supplier onboarding, desktop procedures, process docs 38 full false Episode 37: 25 KPIs for Accounts Payable Vendor Maintenance: Part 2 - Understand Your Vendor Request Activity Episode 37: 25 KPIs for Accounts Payable Vendor Maintenance: Part 2 - Understand Your Vendor Request Activity Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 14 KPIs for AP Vendor Maintenance.  

Stick around until the end because the bonus KPI will help your ROI!    

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 14 KPIs for AP Vendor Maintenance.  

Stick around until the end because the bonus KPI will help your ROI!    

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d1455b146692200012060c2 Thu, 27 Jun 2019 01:44:04 -0400 1214 Accounts payable, vendor setup, vendor master file, supplier setup, vendor onboarding, supplier onboarding, kpi, key performance indicators 37 full false Episode 36: 25 KPIs for Accounts Payable Vendor Maintenance: Understand Your Vendor Master File Episode 36: 25 KPIs for Accounts Payable Vendor Maintenance: Understand Your Vendor Master File Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 11 KPIs for AP Vendor Maintenance.  

Stick around until the end where I will recommend 6 KPIs from Vendor Master File Data that your Procurement or Sourcing team may be interested in.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient.  Well, I talk about 11 KPIs for AP Vendor Maintenance.  

Stick around until the end where I will recommend 6 KPIs from Vendor Master File Data that your Procurement or Sourcing team may be interested in.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d0af09757c96a00013db6f7 Thu, 20 Jun 2019 07:30:00 -0400 1027 stay happy, putting the ap in happy, vendor master file, address scrub 36 full false Episode 35: 4 Options to Scrub Addresses in Your Vendor Master File Episode 35: 4 Options to Scrub Addresses in Your Vendor Master File In some ERPs like PeopleSoft and SAP, vendor addresses can be validated real-time, geocodes and tax code identifiers can be added to the vendor record.  If you don’t use a system that has that capability, or even if you do, it does not standardize the address.  This can result in a vendor master file where the addresses are based on which team member entered them such as “P.O. Box” vs “PO Box” or the non-standardized “Suite 500” being on the second address line vs “STE 500” on the first line with the street address. Errors in addresses can lead to delayed receipt of check payments or the return of checks which can lead to uncashed checks and the task of unclaimed property.  It can also lead to the return of 1099/1042 forms.   

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> In some ERPs like PeopleSoft and SAP, vendor addresses can be validated real-time, geocodes and tax code identifiers can be added to the vendor record.  If you don’t use a system that has that capability, or even if you do, it does not standardize the address.  This can result in a vendor master file where the addresses are based on which team member entered them such as “P.O. Box” vs “PO Box” or the non-standardized “Suite 500” being on the second address line vs “STE 500” on the first line with the street address. Errors in addresses can lead to delayed receipt of check payments or the return of checks which can lead to uncashed checks and the task of unclaimed property.  It can also lead to the return of 1099/1042 forms.   

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5d01b941764aea00017d7e47 Thu, 13 Jun 2019 07:30:00 -0400 912 stay happy, accounts payable, putting the ap in happy, vendor master file, address scrub 35 full false Episode 34: Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention Episode 34: Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the Podcast:   

 Music Credit:  www.purple-planet.com

]]> It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account.  There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments.  The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the Podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cf9932fb7ad180001ba2203 Thu, 06 Jun 2019 18:34:44 -0400 913 stay happy, accounts payable, vendor setup, vendor validation, authentication, phishing 34 full false Episode 33: Have RPA Software? 8 Steps to Automate Your Manual AP Processes Episode 33: Have RPA Software? 8 Steps to Automate Your Manual AP Processes
In my last two blog posts “Check Payment Method?  Still Needs to be Protected from Cybercriminals” and  “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps.  And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process.  RPA to the rescue.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]>
In my last two blog posts “Check Payment Method?  Still Needs to be Protected from Cybercriminals” and  “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps.  And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process.  RPA to the rescue.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cefcca535897a0001e0a605 Thu, 30 May 2019 08:29:21 -0400 1188 stay happy, accounts payable, fraud, cyber criminal, check payment, check fraud 33 full false Episode 32: 4 Vendor Maintenance Fraud Prevention Tasks That Can Be Automated Using RPA Episode 32: 4 Vendor Maintenance Fraud Prevention Tasks That Can Be Automated Using RPA In my last two blog posts “Check Payment Method?  Still Needs to be Protected from Cybercriminals” and  “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps.  And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process.  RPA to the rescue.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  

]]> In my last two blog posts “Check Payment Method?  Still Needs to be Protected from Cybercriminals” and  “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data.  In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps.  And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process.  RPA to the rescue.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5ce61432eef1a1f182900ac0 Wed, 22 May 2019 23:31:56 -0400 1021 stay happy, putting the ap in happy, accounts payable, fraud, check payment, check fraud 32 full false Episode 31: Check Payment Method? Still Needs to be Protected from Cybercriminals Episode 31: Check Payment Method? Still Needs to be Protected from Cybercriminals Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor check payments to a fraudulent remit address.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

  

]]> Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor check payments to a fraudulent remit address.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cdc7ba01905f4ae8b91dd1d Thu, 16 May 2019 07:20:00 -0400 934 stay happy, accounts payable, putting the ap in happy, podcasts, fraud, check payment, check fraud 31 full false Episode 30: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal. Includes a Critical Step Most Companies Leave Out Episode 30: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal. Includes a Critical Step Most Companies Leave Out Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor payments to their bank account.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Has your company experienced a fraudulent payment?  Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor payments to their bank account.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cd3671af9619aeaac780320 Thu, 09 May 2019 07:30:00 -0400 1010 stay happy, accounts payable, putting the ap in happy, fraud, cybercriminal, bec 30 full false Episode 29: No Budget for All Team Members To Attend AP Conferences? Network Here for Free Episode 29: No Budget for All Team Members To Attend AP Conferences? Network Here for Free Today I have a guest, Ashley Brinkley, Vice President of the Oklahoma Central Region IOFM Chapter, and we are talking about the chapter, her role, the benefits of being a leader, what happens at the meetings.   

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  

]]> Today I have a guest, Ashley Brinkley, Vice President of the Oklahoma Central Region IOFM Chapter, and we are talking about the chapter, her role, the benefits of being a leader, what happens at the meetings.   

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:   

  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5ccb06ea104c7bd8a3282bb9 Thu, 02 May 2019 11:10:16 -0400 1061 stay happy, accounts payable, putting the ap in happy, podast, networking, iofm, ashley brinkley 29 full false Episode 28: Can You Really Drive Employee Secure Behavior? With Perry Carpenter Episode 28: Can You Really Drive Employee Secure Behavior? With Perry Carpenter Perry Carpenter joins as a guest and he has written a book that is coming out in May called Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors that talks about driving secure behavior.    The question that I have and probably you do too is - Can you really drive Secure Employee Behavior? 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Perry Carpenter joins as a guest and he has written a book that is coming out in May called Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors that talks about driving secure behavior.    The question that I have and probably you do too is - Can you really drive Secure Employee Behavior? 

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.   

Links mentioned in the podcast:   

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cc1274d0852298b325b9fe7 Thu, 25 Apr 2019 07:25:00 -0400 2282 stay happy, putting the ap in happy, accounts payable, vendor setup, vendor master file, phishing, perry carpenter, customer service 28 full false Episode 27: Can You Switch to a Substitute IRS Form W-8? Episode 27: Can You Switch to a Substitute IRS Form W-8? Today we are going to talk about IRS W-8 Forms and whether you can or should use a Substitute W-8 form.  What should you consider?    

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:

  • Read the Blog Post:  https://www.debrarrichardson.com/blog/can-you-switch-to-a-substitute-irs-form-w-8
  • Blog Post:  Tracking IRS Form W-8 Expiration Dates
  • Instructions for the Requester of Forms W–8BEN, W–8BEN–E, W–8ECI, W–8EXP, and W–8IMY (Rev. April 2018): https://www.irs.gov/pub/irs-pdf/iw8.pdf
  • Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding.
  • Form W-8ECI, Certificate of Foreign Person’s Claim That Income Is Effectively Connected With the Conduct of a Trade or Business in the United States.
  • Form W-8EXP, Certificate of Foreign Government or Other Foreign Organization for the United States Tax Withholding.
  • Form W-8IMY, Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U.S. Branches for United States Tax Withholding.

 Music Credit:  www.purple-planet.com

]]> Today we are going to talk about IRS W-8 Forms and whether you can or should use a Substitute W-8 form.  What should you consider?    

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast:

  • Read the Blog Post:  https://www.debrarrichardson.com/blog/can-you-switch-to-a-substitute-irs-form-w-8
  • Blog Post:  Tracking IRS Form W-8 Expiration Dates
  • Instructions for the Requester of Forms W–8BEN, W–8BEN–E, W–8ECI, W–8EXP, and W–8IMY (Rev. April 2018): https://www.irs.gov/pub/irs-pdf/iw8.pdf
  • Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding.
  • Form W-8ECI, Certificate of Foreign Person’s Claim That Income Is Effectively Connected With the Conduct of a Trade or Business in the United States.
  • Form W-8EXP, Certificate of Foreign Government or Other Foreign Organization for the United States Tax Withholding.
  • Form W-8IMY, Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U.S. Branches for United States Tax Withholding.

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5cb8c8b6a4222fd1f47f9272 Thu, 18 Apr 2019 14:57:54 -0400 1084 stay happy, accounts payable, putting the ap in happy, podcast, vendor setup, vendor master file, w-8, irs w-8 27 full false Episode 26: 3 Reasons Why It Should Take Longer to Add or Change a Vendor Episode 26: 3 Reasons Why It Should Take Longer to Add or Change a Vendor Question- Why did the fraudster cross the road to Accounts Payable?  Answer:  (In the Podcast)  Today I want to talk about the fact that setting up a vendor or changing an existing vendor will take longer than it has in the past and why should.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Question- Why did the fraudster cross the road to Accounts Payable?  Answer:  (In the Podcast)  Today I want to talk about the fact that setting up a vendor or changing an existing vendor will take longer than it has in the past and why should.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5caf6b08ee6eb0174bea756c Thu, 11 Apr 2019 12:30:27 -0400 1166 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, ofac 26 full false Episode 25: 3 Ways to Maintain OFAC Compliance Beyond Vendor Setup Episode 25: 3 Ways to Maintain OFAC Compliance Beyond Vendor Setup On today’s podcast, we are going to talk about maintaining compliance for a US sanctions list, the OFAC SDN list.  If you only check vendors against this list at the time of vendor setup and then forget about it – you need to listen up.  I will review why you need to monitor, give two examples of fines for OFAC violations, and then talk about how you can monitor your existing active vendors.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links Mentioned in the Podcast: 

Music Credit:  www.purple-planet.com

]]> On today’s podcast, we are going to talk about maintaining compliance for a US sanctions list, the OFAC SDN list.  If you only check vendors against this list at the time of vendor setup and then forget about it – you need to listen up.  I will review why you need to monitor, give two examples of fines for OFAC violations, and then talk about how you can monitor your existing active vendors.  

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.  

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

 

Links Mentioned in the Podcast: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5ca631d3e4966bdaab60ca0f Thu, 04 Apr 2019 12:33:20 -0400 945 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, ofac, supplier setup, supplier onboarding, vendor onboarding 25 full false Episode 24: Tracking IRS Form W-8 Expiration Dates... Yet Another Fabulous Task AP Gets To Do Episode 24: Tracking IRS Form W-8 Expiration Dates... Yet Another Fabulous Task AP Gets To Do The last episode of the podcast episode 23:  US Entity:  Validations Required to Setup a Non-Us (Foreign) Vendor talked about what documents to collect and how to validate them for Foreign vendors.  On today’s podcast, I keep that conversation going by talking about that added task that everyone loves to do when you collect a version of the W-8 form to set up vendors in your vendor file.  That is tracking the W-8 Expiration Dates.  


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 


 Music Credit:  www.purple-planet.com

]]> The last episode of the podcast episode 23:  US Entity:  Validations Required to Setup a Non-Us (Foreign) Vendor talked about what documents to collect and how to validate them for Foreign vendors.  On today’s podcast, I keep that conversation going by talking about that added task that everyone loves to do when you collect a version of the W-8 form to set up vendors in your vendor file.  That is tracking the W-8 Expiration Dates.  


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 


 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5ca09a4e4e17b64f62f8ea99 Sun, 31 Mar 2019 06:45:31 -0400 1231 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, irs form w-8,w-8 24 full false Episode 23: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor Episode 23: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this podcast episode is for you.  The information below will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file.  And that’s what we want folks – real vendors!

Basic Requirements

  • Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
  • Vendor Value Added Tax (VAT) Number against VAT Information Exchange System (VIES)
  • Additional Tax Number Validations
  • Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC) 
  • Vendor Address Validated against US Postal Service (US) and Google Earth


Additional Requirements If the Payment Method is ACH/Wire

  • Vendor International Bank Account Number (IBAN) 
  • Vendor International Business Identifier Code (BIC) or Society for Worldwide Interbank Financial Telecommunication Code (SWIFT) 
  • Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC) 


Additional Requirement If You Are a Government Agency/Entity

  • Vendor Legal Name Against System For Award Management (SAM) 


Additional Requirements If You are A Healthcare Organization

  • Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. 

More Information:
Read the Blog:  https://www.debrarrichardson.com/blog/2019/3/20/us-entity-validations-required-to-setup-a-non-us-foreign-vendor

Music Credit:  www.purple-planet.com

]]> If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this podcast episode is for you.  The information below will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file.  And that’s what we want folks – real vendors!

Basic Requirements

  • Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
  • Vendor Value Added Tax (VAT) Number against VAT Information Exchange System (VIES)
  • Additional Tax Number Validations
  • Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC) 
  • Vendor Address Validated against US Postal Service (US) and Google Earth


Additional Requirements If the Payment Method is ACH/Wire

  • Vendor International Bank Account Number (IBAN) 
  • Vendor International Business Identifier Code (BIC) or Society for Worldwide Interbank Financial Telecommunication Code (SWIFT) 
  • Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC) 


Additional Requirement If You Are a Government Agency/Entity

  • Vendor Legal Name Against System For Award Management (SAM) 


Additional Requirements If You are A Healthcare Organization

  • Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. 

More Information:
Read the Blog:  https://www.debrarrichardson.com/blog/2019/3/20/us-entity-validations-required-to-setup-a-non-us-foreign-vendor

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c96842ef4e1fc13f229e015 Sat, 23 Mar 2019 15:08:27 -0400 1557 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing 23 full false Episode 22: US Entities: Validations Required for US Vendors Episode 22: US Entities: Validations Required for US Vendors If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this blog post is for you.  The information in this episode will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file.  And that’s what we want folks – real vendors!

Summary: 

 Basic Requirements

  • Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
  • Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC) 
  • Vendor Address Validated against US Postal Service (US) and Google Earth

 Additional Requirements If the Payment Method is ACH/Wire

  • Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC) 

 

Additional Requirement if the Vendor is a Non-Profit Vendor

  • Vendor Legal Name and Tax ID validated against Internal Revenue Service (IRS) Records for Exempt Organizations (EO)

 Additional Requirement If You Are a Government Agency or Entity

  • Vendor Legal Name Against System for Award Management (SAM) 

  

Additional Requirements If Your Company is a Healthcare Organization

  • Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Vendor Setup & Maintenance Additional Resources:   

Music Credit:  www.purple-planet.com 

]]> If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this blog post is for you.  The information in this episode will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file.  And that’s what we want folks – real vendors!

Summary: 

 Basic Requirements

  • Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
  • Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC) 
  • Vendor Address Validated against US Postal Service (US) and Google Earth

 Additional Requirements If the Payment Method is ACH/Wire

  • Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC) 

 

Additional Requirement if the Vendor is a Non-Profit Vendor

  • Vendor Legal Name and Tax ID validated against Internal Revenue Service (IRS) Records for Exempt Organizations (EO)

 Additional Requirement If You Are a Government Agency or Entity

  • Vendor Legal Name Against System for Award Management (SAM) 

  

Additional Requirements If Your Company is a Healthcare Organization

  • Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)


Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Vendor Setup & Maintenance Additional Resources:   

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c8c7105e79c7052c51479f6 Fri, 15 Mar 2019 23:44:01 -0400 1374 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing real vendors 22 full false Episode 21: Two Key Transferable Accounts Payable Skills Episode 21: Two Key Transferable Accounts Payable Skills On today’s podcast, I am talking about two key transferable Accounts Payable Skills and what career moves you can make with them.  Also – do you think there are no high tech positions in AP? Think again! 

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com 

]]> On today’s podcast, I am talking about two key transferable Accounts Payable Skills and what career moves you can make with them.  Also – do you think there are no high tech positions in AP? Think again! 

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c82afc6ec212d3f50be48c0 Fri, 08 Mar 2019 13:09:05 -0500 930 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, career, networking,employee appreciation 21 full false Episode 20: A Conversation with Josh Kunkel on Employee Appreciation Day 2019 Episode 20: A Conversation with Josh Kunkel on Employee Appreciation Day 2019 On today’s podcast I have a guest joining me, Josh Kunkel, he is the Founder and Director of Architecture at Method Architecture here in Tulsa and we are talking Employee Appreciation Day 2019! 

We talk about:

  • How he made his employees feel appreciated on Employee Appreciation Day 2019
  • How he handles Inclusion for his remote workers
  • How he celebrates his employees throughout the year
  • What’s four blocks down from his office….
  •  And more! 

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast

Music Credit:  www.purple-planet.com  

]]> On today’s podcast I have a guest joining me, Josh Kunkel, he is the Founder and Director of Architecture at Method Architecture here in Tulsa and we are talking Employee Appreciation Day 2019! 

We talk about:

  • How he made his employees feel appreciated on Employee Appreciation Day 2019
  • How he handles Inclusion for his remote workers
  • How he celebrates his employees throughout the year
  • What’s four blocks down from his office….
  •  And more! 

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast

Music Credit:  www.purple-planet.com  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c79d2a56e9a7f0c98dff4ce Fri, 01 Mar 2019 19:47:30 -0500 1230 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, employee appreciation, josh kunkel 20 full false Episode 19: How to Make Your Employees Feel Appreciated Episode 19: How to Make Your Employees Feel Appreciated In case you didn’t know, Friday, March 1st, 2019 is Employee Appreciation Day.  

Employee Appreciation Day is celebrated in the US and Canada and is always the first Friday in March.  One of my favorite books as a leader is the 5 Languages of Appreciation in the Workplace which breakdowns the 5 different ways that employees can feel appreciated.  On today’s podcast, I am going to talk about those five ways and give examples of how you can make your employees feel appreciated in the workplace. 

Give a Putting the AP in hAPpy Gift Certificate for Employee Appreciation Day!

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

  • Book:  “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People Paperback”  https://amzn.to/2NrNB6f by Gary Chapman and Paul White.
  • Book:  “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People” https://amzn.to/2NqOQmh 
  • Vendor Validation Reference List:  www.debrarrichardson.com - Scroll to footer.
  • Podcast:  Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
  • Need Help Cleaning the Vendor Master File?  Visit www.debrarrichardson.com/services 
  • Need Vendor Master File training?  Visit www.debrarrichardson.com/training 
  • Need Accounts Payable Gifts:  Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?  Give a Gift Certificate for Employee Appreciation Day!
]]> In case you didn’t know, Friday, March 1st, 2019 is Employee Appreciation Day.  

Employee Appreciation Day is celebrated in the US and Canada and is always the first Friday in March.  One of my favorite books as a leader is the 5 Languages of Appreciation in the Workplace which breakdowns the 5 different ways that employees can feel appreciated.  On today’s podcast, I am going to talk about those five ways and give examples of how you can make your employees feel appreciated in the workplace. 

Give a Putting the AP in hAPpy Gift Certificate for Employee Appreciation Day!

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

  • Book:  “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People Paperback”  https://amzn.to/2NrNB6f by Gary Chapman and Paul White.
  • Book:  “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People” https://amzn.to/2NqOQmh 
  • Vendor Validation Reference List:  www.debrarrichardson.com - Scroll to footer.
  • Podcast:  Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
  • Need Help Cleaning the Vendor Master File?  Visit www.debrarrichardson.com/services 
  • Need Vendor Master File training?  Visit www.debrarrichardson.com/training 
  • Need Accounts Payable Gifts:  Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?  Give a Gift Certificate for Employee Appreciation Day!
]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c7344386e9a7f1fd2a679d4 Sun, 24 Feb 2019 20:36:13 -0500 1035 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, employee appreciation, 19 full false Episode 18: US Based Entities - Explanations for Non-US Vendor Validations Episode 18: US Based Entities - Explanations for Non-US Vendor Validations In last week’s Blog Post entitled: “Table:  Non-US vs US Vendors for US Based Entities”  it was a short one where I list a table that showed the different forms, tax numbers as well as the different validations for the address, banking and watch lists.  On today’s podcast, I will go into more detail about validations for Non-US Vendors for US Based Entities.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

  Music Credit:  www.purple-planet.com

]]> In last week’s Blog Post entitled: “Table:  Non-US vs US Vendors for US Based Entities”  it was a short one where I list a table that showed the different forms, tax numbers as well as the different validations for the address, banking and watch lists.  On today’s podcast, I will go into more detail about validations for Non-US Vendors for US Based Entities.   

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.  

Links mentioned in the podcast: 

  Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c6a4ab39140b77a89d45946 Mon, 18 Feb 2019 01:19:28 -0500 1144 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, international vendors, non-us vendors, foreign vendors 18 full false Episode 17: Three Fictional Stories and a Documentary on Internal and External Fraud Episode 17: Three Fictional Stories and a Documentary on Internal and External Fraud Sometimes it’s not easy explaining what I do to those outside of the Accounts Payable function.  To explain it to a group of businesses owners today, I presented three fictional stories about employees that work in the Accounts Payable Function and are about to have a bad phishing or ethical day.  And I thought it would be fun to share it with you. I will then follow-up up with a true story about a Comptroller, a small town, and misuse of public funds that is in a documentary available as of this podcast date on Netflix, so if you need some entertainment while you’re inside on what for some of us will be a cold weekend, it will be good entertainment.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Sometimes it’s not easy explaining what I do to those outside of the Accounts Payable function.  To explain it to a group of businesses owners today, I presented three fictional stories about employees that work in the Accounts Payable Function and are about to have a bad phishing or ethical day.  And I thought it would be fun to share it with you. I will then follow-up up with a true story about a Comptroller, a small town, and misuse of public funds that is in a documentary available as of this podcast date on Netflix, so if you need some entertainment while you’re inside on what for some of us will be a cold weekend, it will be good entertainment.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c60abe8eef1a13325d8ec7e Sun, 10 Feb 2019 17:55:33 -0500 929 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing 17 full false Episode 16: Treat Inactive Vendors the Same as New Vendors Episode 16: Treat Inactive Vendors the Same as New Vendors In my blog post published Thursday, January 31st, titled “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” I discussed how to update the vendor record when existing vendors make those changes.  I am going to continue talking about these in this podcast by talking about the process to reactivate an inactive vendor, and it’s those inactive vendors that may have had Legal Name or Tax ID changes while they were inactive and not doing business with your company.   Don’t miss the end, an Amazon Alexa command can now find the Putting the AP in hAPpy podcast and I will tell you the quick 5 steps to listen on your Echo.  The podcast is also now on SoundCloud.  

I also reveal the subscriber that won the  “Putting the AP in hAPpy” coffee mug on Feb 1st.  Subscribe today for weekly content, subscriber savings, and subscriber bonuses.  

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> In my blog post published Thursday, January 31st, titled “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” I discussed how to update the vendor record when existing vendors make those changes.  I am going to continue talking about these in this podcast by talking about the process to reactivate an inactive vendor, and it’s those inactive vendors that may have had Legal Name or Tax ID changes while they were inactive and not doing business with your company.   Don’t miss the end, an Amazon Alexa command can now find the Putting the AP in hAPpy podcast and I will tell you the quick 5 steps to listen on your Echo.  The podcast is also now on SoundCloud.  

I also reveal the subscriber that won the  “Putting the AP in hAPpy” coffee mug on Feb 1st.  Subscribe today for weekly content, subscriber savings, and subscriber bonuses.  

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c567b4ae4966b0b81da6767 Sun, 03 Feb 2019 01:24:57 -0500 1474 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, are you vendors real, real vendors 16 full false Episode 15: 5 Lessons Learned Implementing a Vendor Self-Registration Portal Episode 15: 5 Lessons Learned Implementing a Vendor Self-Registration Portal In last week’s podcast Episode 14 “Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published on Sunday, January 21, 2019, I talked on about how a vendor self-registration portal can be the answer to prevent sensitive vendor data from Non-Vendor Maintenance employees.  On today’s podcast, I am going to talk about 5 lessons learned from implementing a Vendor Self-Registration Portal at a Fortune 15 company for 140K Active Vendor Records across 5 Systems.

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> In last week’s podcast Episode 14 “Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published on Sunday, January 21, 2019, I talked on about how a vendor self-registration portal can be the answer to prevent sensitive vendor data from Non-Vendor Maintenance employees.  On today’s podcast, I am going to talk about 5 lessons learned from implementing a Vendor Self-Registration Portal at a Fortune 15 company for 140K Active Vendor Records across 5 Systems.

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c4e44906d2a73c5a052afd1 Sun, 27 Jan 2019 20:03:08 -0500 1094 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, vendor portal, supplier portal, apex, zycus, invoice-info 15 full false Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees In my blog post titled “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published Thursday, January 17, 2019, I described how Secure Print and Desk Audits can help protect the vendor master file from fraud by keeping sensitive vendor data secure.  

Today’s podcast will include two extra ways to protect your vendor sensitive data that involve the IT team. You will want to listen to the end where I describe my experience with Non-Vendor Maintenance employees collecting vendor supporting documentation to submit to Vendor Maintenance.  What do you think those employees are doing with the documents after they submit to Vendor Maintenance?  Hint, they are not safely disposing of that data.   

Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.  

Linked mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> In my blog post titled “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published Thursday, January 17, 2019, I described how Secure Print and Desk Audits can help protect the vendor master file from fraud by keeping sensitive vendor data secure.  

Today’s podcast will include two extra ways to protect your vendor sensitive data that involve the IT team. You will want to listen to the end where I describe my experience with Non-Vendor Maintenance employees collecting vendor supporting documentation to submit to Vendor Maintenance.  What do you think those employees are doing with the documents after they submit to Vendor Maintenance?  Hint, they are not safely disposing of that data.   

Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.  

Linked mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c45f93242bfc13b9f88d495 Mon, 21 Jan 2019 12:29:45 -0500 1141 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, partner, it, sap, peoplesoft, oracle, netsuite, 14 full false Episode 13: SMBs – What a Fraud Risk Management Program Can Look Like For You Episode 13: SMBs – What a Fraud Risk Management Program Can Look Like For You On today’s podcast my guest is Linda Stacey, CFE.  Linda is a Certified Fraud Examiner that was a guest blogger this week with the blog “SMBs - Why You Need a Certified Fraud Examiner (CFE) and a Fraud Risk Management Program” published on Thursday, January 10, 2019 at debrarrichardson.com.  She is here to go into more detail on the Fraud Risk Management Program which includes the Association of Certified Fraud Examiners ACFE’s Fraud Risk Assessment and the Fraud Prevention Checkup.  Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.  

Reference Links: 

Music Credit:  www.purple-planet.com

]]> On today’s podcast my guest is Linda Stacey, CFE.  Linda is a Certified Fraud Examiner that was a guest blogger this week with the blog “SMBs - Why You Need a Certified Fraud Examiner (CFE) and a Fraud Risk Management Program” published on Thursday, January 10, 2019 at debrarrichardson.com.  She is here to go into more detail on the Fraud Risk Management Program which includes the Association of Certified Fraud Examiners ACFE’s Fraud Risk Assessment and the Fraud Prevention Checkup.  Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.  

Reference Links: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c3bad3f0ebbe85c2b921b02 Sun, 13 Jan 2019 17:01:22 -0500 1587 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, smb, linda stacey, certified fraud examiner, fraud risk management, 13 full false Episode 12: What Role Can P-Cards Play to Avoid Fraud in Your Vendor Master File Episode 12: What Role Can P-Cards Play to Avoid Fraud in Your Vendor Master File Today’s podcast is inspired by my blog post “Why You May Need a Manual Vendor Process with Your Vendor Portal” published Thursday, January 3, 2019 at debrarrichardson.com.  While a manual process may be unavoidable in certain scenarios, my guest today Lynn Larson will talk about P-Cards and if they can be an alternative to setting up vendors in the Vendor Master File, avoiding the manual vendor process.   

  • What are P-Cards?
  • How are P-Cards Processed?
  • Can the use of P-Cards reduce the volume of 1099s issued?

And more….

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

]]> Today’s podcast is inspired by my blog post “Why You May Need a Manual Vendor Process with Your Vendor Portal” published Thursday, January 3, 2019 at debrarrichardson.com.  While a manual process may be unavoidable in certain scenarios, my guest today Lynn Larson will talk about P-Cards and if they can be an alternative to setting up vendors in the Vendor Master File, avoiding the manual vendor process.   

  • What are P-Cards?
  • How are P-Cards Processed?
  • Can the use of P-Cards reduce the volume of 1099s issued?

And more….

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c323b05c2241ba8a70e4d90 Sun, 06 Jan 2019 12:40:57 -0500 1671 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, lynn larson, recharged education, corporate cards, pcards 12 full false Episode 11: Can’t Process That Vendor Request? Here are 8 Ways to Handle the Internal Team Member or Vendor Episode 11: Can’t Process That Vendor Request? Here are 8 Ways to Handle the Internal Team Member or Vendor Today’s podcast is a follow-up to the Blog Post “Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File” and discussing 8 ways to handle the Internal Team Member and Vendor when you cannot process the request for a new vendor add or change to an existing vendor.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Today’s podcast is a follow-up to the Blog Post “Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File” and discussing 8 ways to handle the Internal Team Member and Vendor when you cannot process the request for a new vendor add or change to an existing vendor.  

Links mentioned in the podcast: 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c282b45c2241bc8b4e32462 Sun, 30 Dec 2018 13:00:00 -0500 958 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing 11 full false Episode 10: This is What Can Happen When an AP Practioner Solves the Biggest AP Question Episode 10: This is What Can Happen When an AP Practioner Solves the Biggest AP Question Today’s podcast is a conversation with Jason Widmann, a Director of Accounts Payable.  We will discuss how he developed a new tool to reduce both live calls and emails, to solve a pain point with the highest volume of AP inquiries - fielding questions on the status of invoices.  And since he is from AP, he developed the cloud-based software with three key elements in mind to make it easier for AP teams to implement:  

  • Adoption by Vendors 
  • Implementation Timeline 
  • Cost $$

Listen to the podcast to learn more about the AP reQuest cloud-based solution.  Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.  

Listen to the podcast to learn more about the AP reQuest tool.  Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.  

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com 

]]> Today’s podcast is a conversation with Jason Widmann, a Director of Accounts Payable.  We will discuss how he developed a new tool to reduce both live calls and emails, to solve a pain point with the highest volume of AP inquiries - fielding questions on the status of invoices.  And since he is from AP, he developed the cloud-based software with three key elements in mind to make it easier for AP teams to implement:  

  • Adoption by Vendors 
  • Implementation Timeline 
  • Cost $$

Listen to the podcast to learn more about the AP reQuest cloud-based solution.  Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.  

Listen to the podcast to learn more about the AP reQuest tool.  Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.  

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com 

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c2047ebaa4a99bcaeb96a6e Sun, 23 Dec 2018 21:57:12 -0500 1540 jason widmann, aprequest tool, stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing 10 full false Episode 9: Vendor Validations Using the Data on Invoices, Banking Forms, Contracts and Vendor Emails Episode 9: Vendor Validations Using the Data on Invoices, Banking Forms, Contracts and Vendor Emails Today’s podcast is a follow-up to my blog post “7 Validations Using the Data from the IRS W-9 Form”.  I will discuss validations that are recommended for the vendor data on Invoices, Banking Forms/Letterhead, Contracts/SOWs, and Emails.  At the end, I will share with you how you can get your own free Vendor Validation Reference list with resource links that you can share with your team and put up in your office or cubicle as a quick reference.  

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> Today’s podcast is a follow-up to my blog post “7 Validations Using the Data from the IRS W-9 Form”.  I will discuss validations that are recommended for the vendor data on Invoices, Banking Forms/Letterhead, Contracts/SOWs, and Emails.  At the end, I will share with you how you can get your own free Vendor Validation Reference list with resource links that you can share with your team and put up in your office or cubicle as a quick reference.  

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> Debra R Richardson 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c17012e032be42f61351c20 Sun, 16 Dec 2018 20:56:17 -0500 1346 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, vendor validations 9 full false Episode 8: Two Case Studies on Occupational Fraud & How Internal Controls Could Have Prevented Them Episode 8: Two Case Studies on Occupational Fraud & How Internal Controls Could Have Prevented Them Today I will be discussing two case studies of occupational fraud in vendor payments, both which were reported in the news in November and they could not be more different – One was a government entity, the other was a for-profit entity.  One perpetrated by a woman, the other by a man.  One where the payments were made by check and the other where the payments were made by ACH.  One stole thousands, the other stole millions.  

Follow along as I review what internal controls and best practices could have prevented or reduced losses.  I will also compare these two case studies to see how they stack up against the Association of Fraud Examiners (ACFE) 2018 Report to the Nation’s infographic metrics on occupational fraud.  

Links mentioned in the podcast: 

  • Blog Post: “Segregation of Duties in Accounts Payable for SMBs ” http://bit.ly/2BMcqpb
  • Case Study #1:  First Coast News: “St. Johns sheriff’s finance director jailed after $600,000-plus in false payments uncovered.” November 21, 2018. https://fcnews.tv/2BL2Hj0
  • Case Study #2:  USA Today: “Former Tesla employee indicted for alleged $9.3-million embezzlement scheme.”  November 9, 2018.  http://bit.ly/2BM7NvC
  • Association for Certified Fraud Examiners 2018 Report to the Nations Infographic:  
  • Tulsa Gift Card Scam:   “Tulsa police investigating after two local businesses are scammed” http://bit.ly/2BMjLoN
  • Need Training:  3 Step Vendor Setup & Maintenance Process eGuide and Online Courses at www.debrarrichardson.com/training
  • Accounts Payable Gifts: www.debrarrichardson.com/shop 

Music Credit:  www.purple-planet.com

]]> Today I will be discussing two case studies of occupational fraud in vendor payments, both which were reported in the news in November and they could not be more different – One was a government entity, the other was a for-profit entity.  One perpetrated by a woman, the other by a man.  One where the payments were made by check and the other where the payments were made by ACH.  One stole thousands, the other stole millions.  

Follow along as I review what internal controls and best practices could have prevented or reduced losses.  I will also compare these two case studies to see how they stack up against the Association of Fraud Examiners (ACFE) 2018 Report to the Nation’s infographic metrics on occupational fraud.  

Links mentioned in the podcast: 

  • Blog Post: “Segregation of Duties in Accounts Payable for SMBs ” http://bit.ly/2BMcqpb
  • Case Study #1:  First Coast News: “St. Johns sheriff’s finance director jailed after $600,000-plus in false payments uncovered.” November 21, 2018. https://fcnews.tv/2BL2Hj0
  • Case Study #2:  USA Today: “Former Tesla employee indicted for alleged $9.3-million embezzlement scheme.”  November 9, 2018.  http://bit.ly/2BM7NvC
  • Association for Certified Fraud Examiners 2018 Report to the Nations Infographic:  
  • Tulsa Gift Card Scam:   “Tulsa police investigating after two local businesses are scammed” http://bit.ly/2BMjLoN
  • Need Training:  3 Step Vendor Setup & Maintenance Process eGuide and Online Courses at www.debrarrichardson.com/training
  • Accounts Payable Gifts: www.debrarrichardson.com/shop 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5c04be37758d468018730853 Mon, 03 Dec 2018 00:42:49 -0500 1524 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, gift card scam, certified fraud examiners 8 full false Episode 7: Interview with Mary S. Schaeffer, AP SME Episode 7: Interview with Mary S. Schaeffer, AP SME This is a special episode! I am interviewing the person that gave me my foundation for Accounts Payable – Mary S Schaeffer.  We discuss: 

  • The most critical AP topics from in her first newsletter in 1995 and today.  Hmnm – are they the same? 
  • Why the human component needs to be partnered with any digital solutions to combat fraud.
  • How Invoice Automation solutions have evolved making it accessible to SMBs.
  • Lifelong learning and the Accounts Payable professional > Digital solutions > AI, Robotics, Cryptocurrencies, and blockchain.
  • Best way to learn about today’s AP Automation tools
  • And much more.  

Links mentioned in the podcast: 

  • AP-Now.com:  Share business intelligence. Memberships, webinars, articles, etc.  
    • Book:  101 Best Practices
    • Book:  Fundamentals of Accounts Payable 
  • Vendor Master File Training/eGuide:  3 Step Vendor Setup & Maintenance Process:  www.debrarrichardson.com/training
  • Accounts Payable Gifts: www.debrarrichardson.com/shop 

Music Credit:  www.purple-planet.com

]]> This is a special episode! I am interviewing the person that gave me my foundation for Accounts Payable – Mary S Schaeffer.  We discuss: 

  • The most critical AP topics from in her first newsletter in 1995 and today.  Hmnm – are they the same? 
  • Why the human component needs to be partnered with any digital solutions to combat fraud.
  • How Invoice Automation solutions have evolved making it accessible to SMBs.
  • Lifelong learning and the Accounts Payable professional > Digital solutions > AI, Robotics, Cryptocurrencies, and blockchain.
  • Best way to learn about today’s AP Automation tools
  • And much more.  

Links mentioned in the podcast: 

  • AP-Now.com:  Share business intelligence. Memberships, webinars, articles, etc.  
    • Book:  101 Best Practices
    • Book:  Fundamentals of Accounts Payable 
  • Vendor Master File Training/eGuide:  3 Step Vendor Setup & Maintenance Process:  www.debrarrichardson.com/training
  • Accounts Payable Gifts: www.debrarrichardson.com/shop 

Music Credit:  www.purple-planet.com

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bff6d2aaa4a9947645f0999 Sun, 25 Nov 2018 23:45:00 -0500 2138 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, mary schaeffer, ap-now 7 full false Episode 6: Building Your Personal Brand: How Are You “Putting the AP in hAPpy?” Episode 6: Building Your Personal Brand: How Are You “Putting the AP in hAPpy?” Take advantage of an opportunity to grow your personal brand.  Listen today to see how you can share your story of how you are Putting the AP in hAPpy and have a chance to win an “I am Putting the AP in hAPpy”  coffee mug.    

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> Take advantage of an opportunity to grow your personal brand.  Listen today to see how you can share your story of how you are Putting the AP in hAPpy and have a chance to win an “I am Putting the AP in hAPpy”  coffee mug.    

Links mentioned in the podcast:

Music Credit:  www.purple-planet.com

  

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5be8c7c4758d466fbbfea721 Mon, 12 Nov 2018 07:58:25 -0500 683 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, personal brand, career 6 full false Episode 5: 4 Recommendations for Compensating Controls in Absence of Segregation of Duties to Protect the Vendor Master File from Fraud Episode 5: 4 Recommendations for Compensating Controls in Absence of Segregation of Duties to Protect the Vendor Master File from Fraud Is your Accounts Payable team too small to comply with Segregation of Duties?  Listen today to 4 recommendations that may help your company develop compensating controls. 

More Information:

]]> Is your Accounts Payable team too small to comply with Segregation of Duties?  Listen today to 4 recommendations that may help your company develop compensating controls. 

More Information:

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bdfdbc8aa4a999c65a84a3d Mon, 05 Nov 2018 01:05:33 -0500 846 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, ap controls, smbs 5 full false Episode 4: 3 Scary Vendor Setup Scenarios: How to Protect Your Vendor Master File from Fraud Episode 4: 3 Scary Vendor Setup Scenarios: How to Protect Your Vendor Master File from Fraud How do you handle these 3 “scary” vendor setups? 

  1. Urgent New Vendor Setup or Vendor Change with No Supporting Documents
  2. Vendor Name Change 
  3. Payments Outsourced AR to a 3rd Party Vendor

Listen for my recommendations. Revise/Adjust based on your company processes and industry requirements.

More Information: 

]]> How do you handle these 3 “scary” vendor setups? 

  1. Urgent New Vendor Setup or Vendor Change with No Supporting Documents
  2. Vendor Name Change 
  3. Payments Outsourced AR to a 3rd Party Vendor

Listen for my recommendations. Revise/Adjust based on your company processes and industry requirements.

More Information: 

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bd5327c0d9297316b5bebab Mon, 29 Oct 2018 07:30:00 -0400 793 4 full false Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud Make sure the charity is legitimate before setting them up in your vendor master file. Listen to this podcast to learn where and how to validate. For Accounts Payable teams and individuals alike. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> Make sure the charity is legitimate before setting them up in your vendor master file. Listen to this podcast to learn where and how to validate. For Accounts Payable teams and individuals alike. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bcd5ce371c10b12827d165f Mon, 22 Oct 2018 01:23:48 -0400 1003 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing 3 full false Episode 2: Social Engineering: Four Internal Controls to Combat Vishing and Protect the Vendor Master File from Fraud Episode 2: Social Engineering: Four Internal Controls to Combat Vishing and Protect the Vendor Master File from Fraud In Episode two l discuss a Social Engineering attack called Vishing and four (4) internal controls that can be used to protect the Vendor Master File from this type of scam. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> In Episode two l discuss a Social Engineering attack called Vishing and four (4) internal controls that can be used to protect the Vendor Master File from this type of scam. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bc41c0c652deab94f268a47 Mon, 15 Oct 2018 01:10:15 -0400 953 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, vishing 2 full false Episode 1: 5 Ways to Celebrate Your AP Career During AP Appreciation Week Episode 1: 5 Ways to Celebrate Your AP Career During AP Appreciation Week Welcome to the first episode of Putting the AP in hAPpy podcast where Accounts Payable team members are empowered to protect the vendor master file from fraud. Let’s kick off the start of AP Appreciation Week with a great big thank you to all the AP team members and look at 5 ways you can celebrate your career during AP week. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

  

]]> Welcome to the first episode of Putting the AP in hAPpy podcast where Accounts Payable team members are empowered to protect the vendor master file from fraud. Let’s kick off the start of AP Appreciation Week with a great big thank you to all the AP team members and look at 5 ways you can celebrate your career during AP week. 

Links mentioned in the podcast: 

 Music Credit:  www.purple-planet.com

  

]]> Debra R Richardson, Accounts Payable Vendor Maintenance 5b93f906710699831594ec0b:5bb545a524a694de2a12c767:5bbc04b61905f4d002b5a3ab Mon, 08 Oct 2018 21:45:04 -0400 646 stay happy, putting the ap in happy, vendor setup, podcast, accounts payable, fraud, bec, phishing, ap recognition week, ap appreciation week, iofm, 1 full false